Savannah State University
Position Description – Executive Assistant to the President
POSITION DESCRIPTION:
Position Title: Executive Assistant to the President
Reports To:
FLSA Status: Exempt
President
Department: Office of the President
Date Prepared: February, 2015
BASIC FUNCTION
The Executive Assistant (EA) is a senior administrative position that is responsible for the effective and efficient
operation of the Office of the President, working closely with the Chief of Staff and members of the President’s cabinet.
The EA is the supervisor of office staff and coordinates with the administrative support staff of the Executive leadership
team and others across campus to ensure the President is prepared for all projects, meetings and visitors to the office.
NATURE & SCOPE
Reporting to the President, the Executive Assistant will oversee the office operations; manage the President’s calendar and
coordination of all correspondence, appointments, assignments, meetings and office visitors. The EA coordinates and
monitors information flow, oversees projects and assures timely completion; advises the President on critical matters and
manages a wide range of affairs of importance. The EA is counted on to keep the President’s office running efficiently
with an authoritative, yet calm and friendly demeanor, accompanying the President to events which may include evenings
and weekends.
PRINCIPAL ACCOUNTABILITIES









Coordination of the efficient operation of the Office of the President
Supervision of office staff
Work closely with the Chief of Staff and members of the President’s Cabinet
Coordination with Executive Leadership team administrative support staff and others to ensure the President is
prepared for all projects, meetings, speaking engagements, and special events
Coordination of all correspondence, appointments, assignments, meetings and visitors to the office
Coordination and monitoring of information flow; monitoring of projects to ensure timely completion
Management of the office budget, P-card, travel and other fiscal responsibilities
Effective liaise with the executive staff at the University System of Georgia and other external partners
including donors, alumni, elected officials and the community at large
Effective handling of day-to-day and unexpected dilemmas
SPECIALIZED KNOWLEDGE, EDUCATION AND EXPERIENCE REQUIRED
Four year degree in related field required; Master’s degree desired. Minimum of five or more years of executive level
administrative experience required, preferably in higher education. Outstanding communication skills; written, oral,
listening and public speaking. Advanced computer literacy and internet skills a must with extensive knowledge of
Microsoft Suite; broad base knowledge of formal protocol and office etiquette required. A proven track record of
managing an executive office; highly developed human relations skills leading to the ability to work well in a fast paced
environment with individuals at all levels. Strong planning and organizational skills; advanced leadership and team
building skills; task oriented. Possession of strong personal code of ethics, and ability to maintain confidentiality.