Savannah State University
Position Description – Campus Travel Coordinator (Accountant II)
POSITION DESCRIPTION:
Position Title: Campus Travel Coordinator (Accountant II)
FLSA Status: Exempt
Reports To: Assistant Comptroller/Budget Director
Department: Assistant Vice President Business & Finance/Comptroller’s Office
Date Prepared: May, 2016
BASIC FUNCTION
The Campus Travel Coordinator is responsible for travel audit and reconciliation, including working with employee travel cash
advance issues. This position will also be responsible for employee travel training, working with employees to ensure compliance
with travel policies and procedures, and working with automated systems related to travel authorizations and travel expenses. This
position requires strong communication, analytical, technical, and problem-solving skills. Must be an advanced computer (PC)
user. Must be able to understand travel regulations for the State of Georgia, the University System of Georgia, and the University,
be able to apply them and train others accordingly. Must have strong customer service skills and a willingness to work with others
to resolve issues.
NATURE & SCOPE
Reporting to the Assistant Comptroller/Budget Director, the Campus Travel Coordinator performs a variety of accounting and
reconciliation tasks related to travel for the University. Additionally, this individual is responsible for updating and training the
campus on changes made to the State of Georgia Travel, Board of Regents of the USG, and University policies and procedures. A
significant part of the incumbent’s time will be spent following up with employees who have issues related to Travel
Authorizations, Travel Advances, Travel Expense reimbursements, and other related issues. This position works with the
PeopleSoft financial system and Microsoft Office on a regular basis, as well as with Procurement, Accounts Payable, and all
employees traveling on behalf of the University.
PRINCIPAL ACCOUNTABILITIES
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Audit travel transactions to ensure compliance with the State and University policies and procedures.
Verify that forms are completed correctly and that all documentation is present and valid regarding travel authorizations,
travel advance requests, travel expense reimbursements, etc.
Track travel advances that are received prior to travel and contact employees and others as needed.
Communicate with employees as to procedural discrepancies, information requests, follow-ups, and any other travelrelated issues until the issue is resolved.
Monitor and maintain accurate records, databases, and other documents to support Travel, advances, and other
reconciliations for the University as well as any other records that incumbent is assigned.
Accounting and reconciliation, communication, and time management as travel requests are time sensitive.
Must be able to work with any computer systems related to travel authorizations and their encumbrances, as well as
systems related to expense reimbursements. Expense reimbursements must be audited within the system and all
accounting corrected before authorization of the reimbursement.
Work with Accounts Payable and Financial Systems Analyst on any accounting or technology issues related to automated
travel authorizations and expense reimbursements.
Provide support to other staff within the Comptroller’s Office and related departments. Work with employees, coworkers
and vendors if needed to resolve travel and other issues on a regular basis.
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Must be able to follow written and verbal instructions, as well as communicate and collaborate with other employees and
vendors.
Perform other accounting duties and projects as directed by the Assistant Comptroller/Budget Director or the Assistant
Vice-President, Business & Finance/Comptroller.
SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED
A minimum of a four-year college degree in Accounting with at least one year work experience in general accounting required. At
least two years accounting analysis experience is preferred. Training experience is desired. Requires strong customer service skills,
excellent analytical and technical skills, the ability to work independently, and professional communication skills to work with
vendors and employees of the University.