One World Week 2016
Event Proposal / Funding Application Form
What/when is One World Week 2016?
‘One World Week’ happens at Sussex in March each year and aims to celebrate the diversity of our campus
community, raise awareness of global issues, and encourage cultural understanding. One World Week 2015
hosted 72 different events which included the South Asian spring festival of Holi, international cooking
demonstrations, sports classes and dance displays from all over the globe, language taster classes, and a huge
number of talks and debates from student societies and academic schools.
2016 will mark Sussex’s third One World Week, and will be taking place during the week beginning Monday 14
March. The programme will again divide all events into the following categories; sport and leisure; media and
performance; information and display; talks and debate; fun and competition.
Anyone within the University community is welcome to submit a proposal for an event which they wish to
organise as part of One World Week 2016. Whilst you, or your department or your society will be the main
organiser(s) of your individual event, throughout the planning stages you will also receive support and
guidance from International Student Support and the Students’ Union, who are the main core organisers of the
week. If you would like to propose an event, please complete the ‘Section 1: Event Proposal’ on the next page
and then email the whole document to ISSOfficers@sussex.ac.uk by Friday 11 December 2015.
Bidding for funding to support your event:
In addition to receiving practical support in organising your event, a ‘One World’ fund of money is available to
financially support the activities of staff and student groups/societies who wish to put on events which
celebrate the ‘One World’ ethos. Due to the success of One World Week in previous years, for 2016 an
increased sum of £10,000 has been generously awarded from the Sussex Fund, and we are therefore incredibly
grateful to alumni donors who generously contribute to this.
Whilst 20% of this fund has been allocated towards supporting One World Sussex activities which take place
during the rest of the year outside the main One World Week, the vast majority of the fund is there for One
World Week itself. You can apply for up to £500 to support your event.
If you would like to bid for funding, please complete BOTH the ‘Event Proposal’ section and the ‘Funding
Application’ section of this form, then email the whole document to ISSOfficers@sussex.ac.uk by Friday 11
December 2015. Please see the conditions of receiving funding at the very end of this document.
Deadline for submitting an Event Proposal (no funding): Friday 11 December
Deadline for submitting an Event Proposal with Funding Application: Friday 11 December
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Section 1: Event Proposal
To propose an event which you would like to organise for the One World Week 2016 programme please
complete this Event Proposal form
Name: ______________________________
Department or society: _________________________
What is your event title?
Please give a brief description of your event
Who are the key leads organising the event? Please
also provide an email address for us to contact you
via
Key leads:
Email:
Ideally, when would you like your event take place
(day and time)?
Ideally, where will your event be held? (Please give a
few options as we may not be able to give you your
first choice)
Are there any specific hazards associated with your
event (e.g. non-university approved catering or
fireworks)? Please note that you will be asked to complete a
risk assessment prior to your event taking place
Please tick any of the following categories which
your event falls under
☐ Multilingual
☐ Family Friendly
☐ Outdoor
☐ Wheelchair Accessible
☐ Religious Event
☐ Open to visitors from outside of the University
community
☐ Food Provided
☐ Alcohol Free
☐ Other ________________________
Are there any special equipment requirements for
you to hold this event?
Will this event be recorded or streamlined online? If
so how?
Will you be applying for funding from the One
World Sussex fund to support your event? If yes,
please complete Section 2 of this form
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Section 2: Funding Application
Each application will be considered against the ‘One World Sussex’ aims and criteria by
representatives from both the University and the Students’ Union. If granted, the Fund will be used
to pay invoices or to refund upon receiving appropriate receipts. If the approved activity does not
require all of the allocated funding then the surplus grant will be returned to the One World Sussex
Fund.
Eligibility
In order to be eligible to receive One World Sussex funding the applicant must meet the following
criteria:
1. The proposed project/activity/initiative must be open and accessible to all (staff and
students) at the University of Sussex
2. The proposed project/activity/initiative must be for the benefit of the University of Sussex
community (students and staff)
3. The proposed project/activity/initiative should aim to do at least one of the following:
i.
celebrate international diversity
ii.
promote understanding of global issues
4. The applicant must be applying for something specific and have researched specific costs
and obtained quotes where relevant
5. The timing of the proposed project/activity/initiative should be such that it would be
impossible to schedule it as part of One World Week (14-20 March 2016)
If you are a Sports Club or Society applying for the fund you must meet the following additional
criteria:
 Be an active sports club or society
i.e. hold regular events/meetings/training; regularly communicate with the Students’ Union;
regularly fundraise and/or take part in community events; demonstrate a willingness to
continue developing the club/society
Generally you can apply for anything that will help the event/activity to run effectively. This could
include equipment, publicity materials, speaker expenses, affiliation fees, etc. The maximum amount
that can be awarded is £500 per event/activity.
Due to the joint nature of the One World Fund there are some restrictions on what the Students'
Union will approve funding for. Below are a few key areas we will not be able to offer financial
support for.
Examples of events/activities the One World Fund will not support


Subsidising charity fundraising (you can still fundraise, but you need to cover the costs from
money raised or from other funds which are not affiliated with the Students’ Union)
Donating Students’ Union affiliated money to other charities
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

Campaigns not directly related to our members as students. It is valid to use Students’ Union
affiliated funds to run a campaign on non-student issues provided it is educational and run
for/promoted within the campus community e.g. an on-campus event raising awareness
about climate change in the student body. It would not be permissible to use Students’
Union affiliated funds to promote this campaign to non-students outside the campus
community
Funding/subsidising flights within Europe(this goes against the Students’ Union
Environmental Policy)
Please complete the Funding Application below:
Applicant’s details
Name:
Role:
Phone number:
Funding requested
Please include a detailed breakdown of all costs, e.g. equipment, publicity, travel, photocopying. The
fund cannot grant applications for payments already made.
Items
Cost
Total funding requested
If you need more space, or your application is complex, please summarise your request above and
add more detail in the ‘additional information’ section at the end of this form.
Further information about your application
How many people will benefit directly from this funding, e.g. 15 people going to conference
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How will the funding benefit the Sussex community in general in the short, medium and long term
e.g. educationally, skills acquired etc.
Additional information
If necessary please give additional information about your application below
For University/Students’ Union Departments/Units Only
Will your Department/Unit be making a contribution to the cost of the activity/event?
If yes, how much?
For Sports Clubs and Societies Only
How much money does your club/society currently have (you can ask in the Activities Centre for
details)?
If there are additional costs involved in your activity, how will these be covered?
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Conditions of receiving funding from the One World Fund:
If you are awarded any funding from the One World Fund, you must:
-
be responsible for promoting the event via social media.
-
display the ‘One World Week’ logo on any promotional material advertising the event. This
includes (but is not limited to) posters, leaflets and on social media, for example. Successful
applications will be sent a copy of the logo to use in the ways described above.
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