Date
Name
Address
City, State, Zip
Dear <candidate name>
It is my great pleasure to offer you an appointment as <insert title> in the <Department Name> within RIT’s College of
<college name>, with a start date of <insert start date>.
The terms of the offer are as follows:
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Your starting annual base compensation will be $xxx; this will be paid in <select one: bi-weekly/semi-monthly
installments> with a standard workweek of <insert hours/weeks per year>.
This appointment will remain in effect for < months/years>. Pending a successful review at the end of this term,
the position may be extended <# months>, with possible indefinite extension, pending availability of satisfactory
progress and funding.
You will report directly to {supervisor’s name}.
RIT will reimburse up to ${total-if applicable} of your moving expenses. This includes movement of your
household goods and expenses incurred during relocation to Rochester. The terms and conditions of this offer are
made in accordance with the university's policies and procedures as set forth in the Institute Policies and
Procedures Manual, which can be found at www.rit.edu/policies.
Your professional duties would include, but are not limited to:
o List the responsibilities.
1. Dependent upon your employment status, which is based upon hours worked per year, you will be eligible to
participate in existing employee benefit plans as you become eligible under the terms of such plans as amended,
added to or discontinued from time to time, including health care, disability insurance, life insurance, and our
Retirement Savings Plan. Additional information about RIT benefits may be found at
http://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness.
2. <Insert any additional negotiated terms and conditions of employment such as relocation expenses, additional
vacation, position end date for temporarily funded positions.
3. You will receive your benefits enrollment information from your benefits representative in a separate packet.
Terms and Conditions of Employment
This offer is contingent on verification of your eligibility to work in the United States and upon the results of a successful
background check. Information on the RIT Background Check process can be found at
https://www.rit.edu/fa/humanresources/content/criminal-backgroundmotor-vehicle-records-mvr-check-criteria-april-12013, please complete the Background Check form
https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/forms/backgroundcheck.pdf and return it to
hr@rit.edu.
To verify your eligibility to be legally employed in the United States by completing a Form I-9. Section 1 of the I-9 must
be completed on or before your first day of work. This can be done by logging in to http://www.newi9.com/. RIT’s
employer code is 15083.
Section 2 of the I-9 must be completed no later than your third day of work at RIT. You must present valid identification
documents to a representative of the Human Resource Department in Eastman Hall.
Once you have completed the I-9, you will be able to obtain your RIT Identification Card and register your vehicle with
the Parking Office.
Your employment will be governed by the terms and conditions of RIT’s policies and procedures as set forth in the
Institute Policies and Procedures Manual. The manual is available on the HR website at
http://www.rit.edu/fa/humanresources/. Please note that RIT’s policies and procedures and its employee benefits will
change over time; any such changes automatically will apply to you and your employment relationship at RIT.
RIT is an equal opportunity and affirmative action employer and will provide reasonable accommodations for qualified
individuals with disabilities and veterans. If you require such an accommodation we invite you to complete a “Disability
Accommodations Request Form” which is located at:
https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/disabilityaccommodations.pdf.
Please note in particular that individuals hired with specified limited terms of employment, such as employees hired on
grants and contracts, are not eligible or covered by the Severance Plan.
Please indicate your formal acceptance of this position by returning a signed copy of this letter to my attention by <insert
date>. If you have any additional questions regarding this offer, or any issues regarding your acceptance of this position,
please contact me at <insert phone number> or <insert email>.
We look forward to having you join us at RIT.
Sincerely,
<Hiring manager>
<Hiring Manager’s title>
Accepted:
<Candidate name>
cc: Human Resources
<Date>