Date
Name
Address
City, State, Zip
Dear <candidate name>
I am delighted to confirm the verbal offer I extended to you for the position of <position title>,
with a start date of <insert start date>. The terms of the offer are as follows:
1. Your starting annual base compensation will be $xxx; this will be paid in semi-monthly
installments with a standard workweek of <insert hours/weeks per year>.
2. Dependent upon your employment status, which is based upon hours worked per year,
you will be eligible to participate in existing employee benefit plans as you become
eligible under the terms of such plans as amended, added to or discontinued from time to
time, including health care, disability insurance, life insurance, and our Retirement
Savings Plan. Additional information about RIT benefits may be found at
http://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness.
3. <Insert any additional negotiated terms and conditions of employment such as relocation
expenses, additional vacation, position end date for temporarily funded positions.>
4. You will receive your benefits enrollment information from your benefits representative in
a separate packet.
Terms and Conditions of Employment
This offer is contingent on verification of your eligibility to work in the United States and upon the
results of a successful background check. Information on the RIT Background Check process
can be found at https://www.rit.edu/fa/humanresources/content/criminal-backgroundmotorvehicle-records-mvr-check-criteria-april-1-2013, please complete the Background Check form
https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/forms/backgroundc
heck.pdf and return it to hr@rit.edu.
To verify your eligibility to be legally employed in the United States by completing a Form I-9.
Section 1 of the I-9 must be completed on or before your first day of work. This can be done by
logging in to http://www.newi9.com/ . RIT’s employer code is 15083.
Section 2 of the I-9 must be completed no later than your third day of work at RIT. You must
present valid identification documents to a representative of the Human Resource Department
in Eastman Hall.
Once you have completed the I-9, you will be able to obtain your RIT Identification Card and
register your vehicle with the Parking Office.
Your employment will be governed by the terms and conditions of RIT’s policies and procedures
as set forth in the Institute Policies and Procedures Manual. The manual is available on the HR
website at http://www.rit.edu/fa/humanresources/ . Please note that RIT’s policies and
procedures and its employee benefits will change over time; any such changes automatically
will apply to you and your employment relationship at RIT. Please note in particular that
individuals hired with specified limited terms of employment, such as employees hired on grants
and contracts, are not eligible or covered by the Severance Plan.
RIT is an equal opportunity and affirmative action employer and will provide reasonable
accommodations for qualified individuals with disabilities and veterans. If you require such an
accommodation we invite you to complete a “Disability Accommodations Request Form” which
is located at:
https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/disabilityacco
mmodations.pdf
Please indicate your formal acceptance of this position by returning a signed copy of this letter
to my attention by <insert date>. If you have any additional questions regarding this offer, or
any issues regarding your acceptance of this position, please contact me at <insert phone
number> or <insert email>.
We look forward to having you join us at RIT.
Sincerely,
<Hiring manager>
<Hiring Manager’s title>
Accepted:
<Candidate name>
cc: Human Resources
Date