EXPENSE REIMBURSEMENT FORMS
All Workshop Participants Receiving Travel Funding from Columbia University:
1. Complete the enclosed “Travel and Business Expense Report” in accordance
with the sample provided. Please remember to add your social security number.
Columbia University will mail your reimbursement check to the address you
provide on this form.
2. Tape receipts to the blank sheets of paper provided.
If you are a U.S. citizen or permanent resident, you do not need to complete any of the
other forms.
If you are not a US citizen or permanent resident:
In addition to the instructions outlined above, please complete two forms:
 “W-8BEN Certificate of Foreign Status”
 “Statement for Non-Resident Aliens.”
W-8BEN: Only complete Part I, items 1-5 as an individual (not as an organization).
Remember to sign and date the form (Part IV). Columbia University will most likely
mail your reimbursement check to this address.
Statement for Non-Resident Alien Payments: Complete the entire form. If you do not
have a social security number or ITIN, leave that line blank. Remember to sign and
date the form.
You are asked to submit a photocopy of your passport, including any pages with visa or
I-94 information.
All participants:
Please give all of forms with original receipts to Michela Biasutti at the workshop,
or mail them to the following address:
Yael Degany
Lamont-Doherty Earth Observatory
Oceanography 107
61 Route 9W
Palisades, NY 10964 USA
Please be aware of Columbia-mandated limits on reimbursements for meals: $25 for breakfast, $35 for
lunch, and $50 for dinner. Also, we will not be able to reimburse any alcohol-related expenses--this
workshop is being funded in part by the National Science Foundation, which prohibits the use of grant
funds for the purchase of alcohol.