ADJUNCT HIRING AND
PROCESSING IN
SEMESTERS
HR
Information
Session
AGENDA
 Key Issues and Recommendations
 Maximum Workload
 New requirements for Adjunct payments – course and work
type
 New requirements for Adjunct payments – work hours
 New functionality
KEY ISSUES AND RECOMMENDATIONS
 Key Issues
1. Compliance with the Affordable Care Act (ACA)
2. Pay determination for contracts
3. Compliance with RIT policy E1.0 (maximum workload for Adjuncts)
 Recommendations for Credit Hours and Work Hours
 For standard credit bearing courses:
 EAF would require the credit hours for the course
 HR will calculate work hours at 3 hours of work for every 1 credit hour (this
should accommodate approximately 80% of the Adjunct contracts).
 For non-standard courses that do not have associated credit hours OR for
courses that require work hours in excess of the 3:1 ratio:
 The department will determine the excess work hours on a weekly basis.
 EAF would include “Other work hours” per week in addition to any credit hours
that are assigned to the course (0 for non -credit bearing courses)
 For any non-course related work, the department would provide the
anticipated total hours worked for the appointment period
 EAF would include “total work hours” for the full appointment period
MAXIMUM WORKLOAD
 The maximum workload as defined in policy E1 .0 states
 “The annualized load may not exceed 50% of the full -time load as
defined by the dean of the college.”
 The total work hours worked by an Adjunct must be less than
1000 hours in a calendar year.
 For those cases where a full time faculty member retires or
terminates and is asked to return as an adjunct, all of their time
worked in the calendar year would count towards the annual
maximum. (typically it will be 840 hours for Intersession and Spring
semester)
 Colleges will be responsible for monitoring the total hours in a
calendar year for compliance with the cap. They will need to
adjust contracts where necessary.
 HR will provide a manager self-serve report with total hours for any
given time period for all adjunct jobs across the university.
NEW REQUIREMENTS FOR ADJUNCT
PAYMENTS – COURSE AND WORK T YPE
 An individual course number or specific work type (for noncourse payments) is required for all payments
 Course numbers come directly from People Soft SIS and are up to
date
 Work types include – course development, tutors, coach or assistant
coach, writing consultant, guest lecturer, mentor, etc.
 Payments must be entered as one payment per course or work
type
 Lab payments can no longer be added together, each payment must
be separate.
 Exceptions to this must be submitted to Julie Hawk for approval prior
to submitting the payment
NEW REQUIREMENTS FOR ADJUNCT
PAYMENTS – WORK HOURS
 Credit bearing courses will have work hours calculated at 3
hours of work for every credit hour. This includes prep time,
grading, of fice hours etc.
 ex. 9 hours work for a 3 credit hour course
 Other work hours for courses outside of the credit hour
calculation such as additional class time must be entered for
each payment
 If a course does not have credit hours the total work hours per
week must be entered including class time, prep time,
grading, of fice hours, etc.
 Work hours for non-course work types must be entered as a
total for the semester or contract period
 Each department will need to estimate the total work hours for the
semester. Many factors may impact the total work hours. Please
contact your HR Services Manager for guidance.
WORK HOURS – EXAMPLES
Course Type
Credit Hours
Other Work
Hours
Total Work
Hours
3 credit lecture – meets 5 hours per week
3
2
11=(3x3)+2
1 credit lab – meets 1 hour per week
1
0
3=3x1
0 credit lecture – meets 3 hours per week
0
9
9
4 credit lecture/lab – meets 6 hours per week
4
2
14=(4x3)+2
4 credit independent study – no class hours
4
0
12=4x3
0 credit recitation – meets 1 hour per week with 0
no additional time for prep etc
1
1
0 credit studio – meets 1 hour per week with 3
hours additional prep time
4
4
0
ORACLE SCREENS – SEMESTER
PAYMENTS
Enter number of credit hours
from SIS, enter 0 if no credit
hours
Enter any additional work hours
PER WEEK not already accounted
for with credit hours
Enter 0 if no other work hours
Enter total anticipated work
hours for the term
NEW FUNCTIONALIT Y
 Adjunct Other payment type
 Used when the contract period is different than the full
semester
 Can be used when crossing semesters or when the period is
shorter than a semester
 The start and end date must be entered
 The start date cannot be earlier than the current fiscal year start
(7/1)
 Should use pay period start and end dates
 For all payment types, Oracle will calculate the
correct per pay period amount based on the total
contract amount entered
ORACLE SCREEN
ADJUNCT – OTHER TERM
Same information
needed as for semester
payments.
Enter start date and then uncheck
the box labeled “Ongoing” to enter
the end date
RESOURCES
 HR website Communications Page
 http://www.rit.edu/fa/humanresources/content/communications
 Manager Self Serve website
 https://www.rit.edu/fa/controller/node/160
 Academic Af fairs Faculty/Staff policies website
 http://www.rit.edu/provost/fac_staff_resources
 Julie Hawk jehpsn@rit.edu x5-2427
 HR Services Managers
http://www.rit.edu/fa/humanresources/content/hr -services
QUESTIONS?
 ??