Subject
Year
: G-1342 Research Seminar
: 2008/2009
Research Proposal Seminar:
KEY ROLES
Meeting 8
4 Main Roles in A Seminar
1. Presenter/Speaker
2. Moderator
3. Note Taker (Minute Taker)
4. Audience
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To be The Best Presenter
Presentation Skill: Top 7 Tips for Making the Most of
Your Presentation Practice
(From: http://top7business.com/?id=721)
1. Practice Delivery Out Loud.
2. Try to Conduct Your Practice in a Situation Similar to
the Real Speaking Venue.
3. Practice in Front of Real People.
4. The Mirror is Your Friend.
5. Practice From Beginning to End Without Stopping.
6. Practice With Your Props.
7. Do it One More Time.
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7 things the best talkers have in common:
1. They look at things from a new angle;
2. They have broad horizons;
3. They are enthusiastic;
4. They don’t talk about themselves all the time;
5. They are curious;
6. They emphasize;
7. They have a sense of humor.
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(King & Gilbert, 1999:78)
Moderating the Seminar
Roles of a Moderator:
(From: http://www.ag.ndsu.nodak.edu/plantsci/plsc790/modsem.htm)
1. Preside over the seminar
2. Attend and videotape the dry run of the
speaker you will be introducing.
3. Get the necessary information from the
seminar presenter a few days before the
seminar so that you may prepare an
introduction of the speaker.
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4. Introduce the speaker.
5. Moderate the question and discussion
session following the conclusion of the
seminar.
6. Be prepared to initiate questions and/or
discussion
should the audience be slow to start.
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Notes to the moderators:
http://www.rx.uga.edu/main/home/cmomany/Public/ResearchSeminar/rsh.pdf
• After the speaker, the moderator is the next most
important person in the room. It is the job of the
moderator to introduce the speaker, ensure a smooth
transition from the seminar to the question period,
ensure the seminar ends on time, ensure the questions
do not last forever, and solve any problems that may
arise during the course of the seminar.
• Get biographical information on the speaker before the
seminar.
• Do not take liberties with the speaker’s name
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• The moderator should never give the title of the seminar,
as this makes it awkward for the speaker. Speakers
usually have a title slide as the first slide, and then they
are forced to repeat their title after the moderator has
just given it, or figure out what to do with the title slide in
order to avoid repeating the title.
• Have a question ready. Sometimes there is an awkward
moment after the seminar. If the audience does not
respond quickly, the moderator can smooth the
transition from seminar to questions by asking the first
question.
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Note / Minute Taker
TIPS FOR MINUTE TAKERS:
(http://EzineArticles.com/?expert=Pippa_Nickerson)
1. Understand the Meeting
2. Make the Time
Taking good meeting minutes takes time. Leave ample time for
preparation, for the meeting itself, and for writing up the minutes after
the meeting.
3. Set Up For Success
4. Total Neutrality
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5. Know When to Prune (shorten, cut, trim)
6. Use a Consistent Template
7. Four Eyes Are Better Than Two (you need an
editor):
The editor needs to look at the minutes with a view to these
questions:
– Are the meeting minutes clear and easy to read?
– Do they make sense?
– Are there any typos or visible errors?
– Do the minutes follow the agreed layout?
– Do spellings of name and terms agree with the glossary?
8. Call in the Professionals
Minute taking professionals, like professionals in any discipline, bring
additional skills, training and capacity to your organization.
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