DE ANZA COLLEGE
CALENDAR FOR 07/08 QUARTERLY REPORTS
AND 08/09 BUDGET TIMELINE
January
01/04/08
01/11/08
01/15/08
01/17/08
01/22/08
01/22/08
01/24/08
February
2/04/08
Budget:
Last date for second quarter budget revisions and transfers
• Governor’s Budget is released
Dunn/Slater/Quinonez/Hawk: 08/09 Budget Workshop in Sacramento
Budget:
Second Quarter Reports to Campus for review
Budget:
Campus finish review of EBA046 and send appropriate paperwork to personnel with
staffing adjustments (this data will serve as an estimate for Tentative Budget; try to
be as inclusive as possible)
Budget:
First unaudited version of EBA046 to campus for review
Budget:
Analysis of Governor’s budget to campus - Hawk
Layoffs:
If necessary – start discussion process
Dunn/Slater/Hawk: Report on 07/08 FTES and productivity projections
Budget:
Second quarter input from campus due back to District Budget Office
Budget:
Estimated projections –leased space, campus generated income and faculty office hours
due to District-Bernata
If necessary – consult with union
Contract changes due in HR for 08/09 Tentative Budget
If necessary – College Council provides final feedback on faculty layoffs
2/05/08
2/21/08
Layoffs:
HR:
Layoffs:
2/21/08
Budget:
2/26/08
Budget:
Layoffs:
Purchasing:
Campus finish review of EBA046 and send appropriate paperwork to personnel with
staffing adjustments (this data will serve as an estimate for Tentative Budget; try to
be as inclusive as possible)
EBA046 to campus for review
If necessary – prepare board item for faculty and administrators
Deadline for submitting 07/08 Purchase Requisitions requiring a formal advertised bid
3/25/08
Layoffs:
Growth:
Measure C:
If necessary – prepare board item for classified
If necessary – start discussion on new positions
Spending update and Purchase Requisitions year end deadline reminder
April
4/03/08
4/14/08
Budget:
Budget:
4/14/08
4/15/08
Budget:
Budget:
Last date for third quarter budget revisions and transfers
Final projections –leased space, campus generated income and faculty office hours due
to District-Bernata
Revised estimates for “A” budget items are due to Budget Office
Third Quarter Reports to Campus for review
4/18/08
Purchasing:
4/22/08
4/25/08
Budget:
Budget:
Budget:
2/29/08
March
3/11/08
Deadline for submitting Purchase Requisitions for Open (standing) Purchase Orders
that commence July 1, 2008
Third quarter input from campus due back to District Budget Office
Strategic Planning – discussion on 08/09 allocations
All 08/09 Tentative Budgets for all funds except Funds 14 & 22 must be entered and
balanced in FRS
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May
5/05/08
5/15/08
5/27/08
5/27/08
June
6/10/08
6/16/08
6/30/08
July
7/07/08
7/08/08
Purchasing:
Last day to submit 07/08 Purchase Requisitions not requiring bids (to have charges
expensed/encumbered against 07/08 budget)
• Governor’s 08/09 May Revise is released (date approximate)
Budget
Analysis of Governor’s budget to campus
HR:
Contract change forms due in HR for 08/09 Adopted Budget
Measure C
Fund 15
Budget:
Payroll:
Update/revise spending plan
Update on Self-Support activities
Tentative Budget goes to board
Timecards due in payroll for all students and casuals
Accounting:
A/P:
Budget:
7/10/08
Payroll:
Chargebacks for 07/08 due to Accounting
All vouchers, check requests, travel claims, etc., due to AP for 07/08
Run Open Commitments list for Bernata, Joni, Laureen, Teri, Carole, Tonette and
Esperanza to review
Run June payroll for casuals and students, manuals & voids
7/15/08
Payroll:
July timecards due for contract employees
7/16/08
Accounting:
Accounting:
HR:
Budget:
Last date for campus to feed reallocations to 07/08
Expense transfers for 07/08 due in Accounting
Roll over YTD totals for new year
Last date for revisions/transfers to 07/08 budget and 08/09 budget
7/17/08
August
8/01/08
8/04/08
8/13/08
8/14/08
Close 07/08 fiscal year (tentative)
Begin 08/09 Fiscal Year
Budgeters receive June 30 year end MERs
Accounting: Reverse accruals, deferrals and prepays before July close
Close July
Budgeters receive July MERs with 08/09 budget included
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