W rite H ere! W rite N ow!
Virginia Union University
February 7, 2014
3 rd Year Review
2013-2014
The Promise of a Limitless Future
©
“Students Are Central to Success” – S ACS COC
Eve Davis, Ph.D., Director, QEP 1

Effective August 1, 2013-December 2014 (strategy implemented until all courses are completed)
VP for
Academic Affairs
QEP Director
University Advisement
Committee and WI designated
Instructors and V/P for institutional Effectiveness
Workshop Coordinator/QEP
Director For QEP Electronic
Portfolio training/Faculty
Development Workshop
Administrative
Assistant /
QEP Data
Entry Clerk
QEP workshop for (WI) components Workshop #1 session for Electronic Portfolio training: Instructors only
Workshop #1
QEP workshop with WI instructors and students Electronic
Portfolio
Workshop # 2
QEP workshop with WI instructors and students
Electronic Portfolio
Workshop #3
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QUALITY ENHANCEMENT PLAN GUIDELINES
CR 2.12: The institution has developed an acceptable Quality Enhancement Plan (QEP) that includes an institutional process for identifying key issues emerging from institutional assessment and focuses on learning outcomes and/or the environment supporting student learning and accomplishing the mission of the institution. (Quality Enhancement Plan)
INDICATOR OUTCOMES/ASSESSMENTS
1.A.
An institutional process
1.B.
Key issues identified that emerge from institutional assessment
2.A.
Focus on learning outcomes and accomplishing the mission of the institution
2.B.
Focus on the environment supporting student learning and accomplishing the mission of the institution
Plan is directly related to institutional planning efforts. Topic selection involved process that generated information and specific ideas from a wide range of constituents. Selection of topic determined by representative process that considered institutional needs and viability of plan.
A direct and strong relationship of QEP topic to institutional needs; clear how accomplishments of QEP would directly improve institutional/student performance.
Detailed student learning outcomes tied directly to institutional needs.
A clear relationship between activities of QEP and the improvement of student learning, all tied to establish institutional needs.
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QUALITY ENHANCEMENT PLAN GUIDELINES – cont’d
CS 3.3.2: The institution has developed a Quality Enhancement Plan that (1) demonstrates institutional capability for the initiation, implementation, and completion of the QEP; (2) includes broad-based involvement of institutional constituencies in the development and proposed implementation of the QEP; and (3) identifies goals and a plan to assess their achievement.
INDICATOR
3.A.
Capability to initiate the plan.
3.B. Capability to implement and complete the plan.
OUTCOMES/ASSESSMENTS
Very detailed budget information, institutional commitment of funds clearly indicated. If individuals are not yet identified, detail job descriptions provided that indicate the specific skills and abilities needed for key personnel. Organizational structure shows clear reporting responsibilities and oversight structures.
Very detailed timetable is provided for year-by-year activities including specific actions, budgetary expenditures and assessment processes. Timetable indicates clearly that QEP can be realistically implemented and completed in five years.
Process used ensured input from all relevant constituencies in developing the plan.
4.A. Broad-based involvement of institutional constituencies in the development of the plan.
4.B.
Broad-based involvement of institutional constituencies in the proposed implementation of plan.
All relevant constituencies have direct involvement in implementation.
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QUALITY ENHANCEMENT PLAN GUIDELINES – cont’d
CS 3.3.2: The institution has developed a Quality Enhancement Plan that (1) demonstrates institutional capability for the initiation, implementation, and completion of the QEP; (2) includes broad-based involvement of institutional constituencies in the development and proposed implementation of the QEP; and (3) identifies goals and a plan to assess their achievement.
INDICATOR
5.A.
Identified goals for the Quality
Enhancement Plan
OUTCOMES/ASSESSMENTS
Goals are clearly stated, and lead to specific, measurable outcomes.
5.B. A plan to assess the achievement of the goals of the
Quality Enhancement Plan
Assessment is based on clear outcomes, assessment methods related to outcomes, and are direct measures of those outcomes.
Overall Evaluation of Acceptability of the Quality Enhancement Plan
All components of the plan are acceptable or exceptional;
No weaknesses.
5

QEP BUDGET AND SUSTAINABILITY
The Board of Trustees and the administration of the university have made the QEP efforts priority because of the desire to see VUU’s students succeed academically. In addition, the 10% return from the College Composition I & II and Freshman
Communication Skills, textbooks will also help increase yearly budget allotments. With the continued support of our administrators as well as other stakeholders, VUU is confident that its efforts will be carried out efficiently. The following chart shows the budget allocated by the President for the writing program.
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PRESIDENT’S ALLOCATED BUDGET FOR QEP INITIATIVES
1.
Coordinator:
Writing
Across the
Curriculum
Program
2. Writing
Center
Monitor
Year 1
$55,000
Base Salary plus
$11,000
Fringe
Benefits =
$66,000
Year 2
$55,000
Base Salary plus
$11,000
Fringe
Benefits =
$66,000
Year 3
$55,000
Base Salary plus
$11,000
Fringe
Benefits =
$66,000
Year 4
$55,000
Base Salary plus
$11,000
Fringe
Benefits =
$66,000
Year 5
$55,000
Base Salary plus
$11,000
Fringe
Benefits =
$66,000
$35,000
Base Salary plus $7,000
Fringe
Benefits =
$42,000
$35,000
Base Salary plus $7,000
Fringe
Benefits =
$42,000
$35,000
Base Salary plus $7,000
Fringe
Benefits =
$42,000
$35,000
Base Salary plus $7,000
Fringe
Benefits =
$42,000
$35,000
Base Salary plus $7,000
Fringe
Benefits =
$42,000
TOTAL
$330,000
$210,000
3. Tutors
4. E-Portfolio
$11,675
$0
$12,675
$4,000
$13,675
$9,000
$14,675
$9,000
$15,675
$9,000
$68,375
$31,000
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PRESIDENT’S ALLOCATED BUDGET FOR QEP INITIATIVES– cont’d
5. Instant
Messaging
System
6. Training
Costs for
Faculty/
Off-Site
Conference
Attendance by WAC
Personnel
7. Assessments
8. Supplies
& Misc.
TOTAL
Year 1
$800
$9,450
$13,675
$3,200
$146,800
Year 2
$0
$9,450
$13,675
$4,000
$151,800
Year 3
$0
$9,450
$13,675
$4,000
$157,800
Year 4
$0
$9,450
$13,675
$4,000
$158,800
Year 5
$0
$9,450
$13,675
$4,000
$159,800
TOTAL
$800
$47,250
$68,375
$19,200
$775,000
*A breakdown of the Budget appears on next slide.
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1) WAC Coordinator -- $55,000 of base salary plus 20% in fringe benefits
($11,000) (social security taxes, pension plan, health insurance, etc.)
Total = $333,000
2) Writing Center Monitor -- $35,000 of base salary plus 20% in fringe benefits ($7,000) (social security taxes, pension plan, health insurance, etc.)
Total = $210,000
3) Tutors – Pay per hour of tutoring = $10 with some increase each year
$11,675/$10 per hour = 1,167.50 hours available for tutoring YEAR 1
Total = $68,375
4) E-Portfolio (Live Text) -- $80 per student which will begin YEAR 3. The university will pay $20. Freshmen will pay a one-time technology fee of $60. E-Portfolio will begin YEAR 3 for 450 students (450 x $20 =
$9,000) but will be piloted YEAR 2 on 200 students (200 x $20 =
$4,000)
Total = $31,000
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QEP BUDGET BREAKDOWN—cont’d
5) Instant Messaging System (Para Chat) -- $600 for initial installment; $200 for maintenance contract
Total = $800 (one-time payment for first year)
6) Training/Faculty Development Costs –
Cost for each one full day workshop:
$1,500 stipend to instructor of session
$300 for travel expenses
$90 for lodging
Total = $1,890 per workshop
Year 1 to 5 = $1,890 x 5 workshops = $9,450
$9,450 x 5 years = $47,250
Total = $47,250
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QEP BUDGET BREAKDOWN—cont’d
6) Assessments
COMPASS -- $3.45 per person x 500 = $1,725
Criterion -- $14.50 person x 400 = $5,800
CAAP Assessment -- $20.50 per person x 300 = $6,150
Total = $13,675 per year for five years
Grand Total = $68,375
7) Miscellaneous Supplies for VUU Writing Center and the implementation of Virginia Union University’s QEP
$3,200 for YEAR 1
$4,000 (Years 2-5) x 4 years = $16,000
$16,000 + $3,200 = $19,200
Total = $19,200
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ACCOMPLISHMENTS:
*RELOCATION AND EXPANSION OF UNIVERSITY WRITING
CENTER:
*VUU WRITING CENTER LOCATED IN ELLISON 206
(RE-OPENED JANUARY 16, 2014)
*WRITING CENTER HOURS EXPANDED: 9 AM-5 PM, M-W-F &
9 AM-6 PM, T-TH
*WRITING INTENSIVE WORKSHOPS (FOR SCIENCES & HISTORY
COURSES) FOR SPRING 2014
* STUDENTS SERVED: 142 STUDENTS SERVED
(NOVEMBER 18-DECEMBER 13, 2013)
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November 2013:
Blue: 9 students
Red: 54 students
Green:
13 students
December 2013:
Blue: 61 students
Red: 5 students
VUU Writing Center
Roswitha M. Shelton, Coordinator
Number of Students Tutored
Nov. 18-Dec. 13, 2013
Column 1: November 2013
Subtotal: 76 Students
Column 2: December 2013
Subtotal: 66 Students
TOTAL: 142 Students
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*IMPLEMENTATION OF WRITING INTENSIVE
WORKSHOPS/ELECTRONIC PORTFOLIOS
(COMPLETED DECEMBER 2013)
*THREE SCIENCE PROFESSORS IDENTIFIED AND TRAINED TO
IMPLEMENT SCIENCE (WI) WRITING INTENSIVE COURSES
*TWO HISTORY TEACHERS IDENTIFIED AND TRAINED TO
IMPLEMENT HISTORY (WI) WRITING INTENSIVE COURSES
(EFFECTIVE JANUARY 2014)
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OBJECTIVE YEAR 3 – CONTINUES
* LIVETEXT CONTACTED, DECEMBER, 2013, AND WILL BE THE
REPOSITORY OF THE E- PORTFOLIOS SUBMITTED BY SCIENCE
AND HISTORY STUDENTS
*
LIVETEXT IS THE ACADEMIC ELECTRONIC SOFTWARE
USED TO IMPORT THE ELECTRONIC PORTFOLIOS
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Science 150
•Learning to write in various genres
(WI)
•25 students
Science 151
•Learning to write in various genres
(WI)
•25 students
Science 152
•Learning to write in various genres
(WI)
•25 students
History 145
•Learning to write in various genres
(WI)
•25 students
History 146
•Learning to write in various genres
(WI)
•25 students
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TITLE III OBJECTIVE IN MEASURABLE TERMS
TO MEET TITLE III OBJECTIVE OF 65 % OF FACULTY
TEACHING WRITING INTENSIVE CLASSES, FACULTY
DEVELOPMENT WORKSHOPS ARE BEING SCHEDULED
MARCH, APRIL, AND MAY, SPRING 2014.
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*AFTER THE 5 TH YEAR, AT LEAST 90% OF THE
COURSES TAUGHT WILL BE WRITING INTENSIVE
(WI)
*OCTOBER 2014, ADVISORY COMMITTEE WILL
CONVENE TO DISCUSS NEW QEP FOCUS FOR
NEXT 5 YEARS.
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