TWRT/BUS/EWRT 64 Pubs Plan
As a TWRT/BUS/EWRT 64 student, you have been assigned to a group of two to four members in
order to complete an on-campus client project during the quarter. To complete the client’s project, you
create a pubs plan for dividing the workload and completing the necessary research and intermediate
tasks.
This pubs plan is divided into three parts with the following subsections:
Project Specifications
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Document Development
Purpose, Scope, and Audience of the Project  Data Collection Methods and
Resources
In-Depth Descriptions of Deliverables
 Style Guide
Required Facilities and Equipment
 Reviewers
Production Formats for Deliverables
Estimated Costs for Preparing the Project
Schedule and Timeline
 Client Meeting Schedule
 Overall Timeline
Part 1: Project Specifications
One key to successfully completing a client project is to have a clear understanding of the project
specifications.
Purpose, Scope, and Audience of the Project
Understanding the purpose, scope, and audience of the project will help you focus efforts and prioritize
tasks. As a group, discuss the following questions so you all understand the project. Use the “Prewriting
Analysis” for additional questions.
What is the purpose of the project?
What is the scope of the project? (What does it include/exclude?)
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Who is the audience for the project?
Who are the stakeholders?
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In-Depth Descriptions of Deliverables
In Table 1, provide more details about the deliverables you identified in the Group/Project Plan. Detail
the content requirements and production formats for the physical delivery of the project. Use Table 1 to
identify the following information:
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Deliverable. In the column for deliverables, fill in the deliverables you identified in the
Group/Project Plan.
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Content Requirements. In the column for content requirements, fill in the project
requirements for the content. For example, the deliverable may require covering specific
topics or tasks, pictures, a new logo, etc.
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Final Product Format. In the column for final product format, describe the physical delivery
of the deliverables. For example, a deliverable may need to be printed in full color, cut, and
bound; another deliverable my need to be delivered on a CD or DVD in a PDF or a Word
docuemnt; etc.
Deliverable
Content Requirements
Final Product Format
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Table 1 Production Formats for Deliverables
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Required Facilities and Equipment
The client project may require access to facilities, software, and equipment. In Table 2, identify
facilities and equipment you think you may need to complete the project. An example of a facility you
may need is a conference room for collaborative work. An example of equipment you may need is copy
machine to make double-sided, sorted copies.
Facilities and Equipment
Source
1
2
3
4
5
6
Table 2 Facilities and Equipment
Estimated Costs for Preparing the Project
List potential expenses, estimate costs, and identify who is responsible for each cost. Use Table 3 to
identify expenses and their estimated costs.
Expenses
Estimated
Cost
Responsible
Party
Estimated Total Cost of Project
Table 3 Estimated Costs for Preparing the Project
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Part 2: Document Development
The process of developing documents or products for your project is crucial to the quality of the final
product. In this section, plan how you will gather information, identify key terms, discuss content
conventions, and determine formatting conventions.
Data Collection Methods and Resources
You may need to gather information to complete a deliverable. List these methods or resources, such as
conducting interviews, doing online research, reviewing articles, etc., you will use to gather
information.
1.
__________________________________________________________
2.
__________________________________________________________
3.
__________________________________________________________
4.
__________________________________________________________
5.
__________________________________________________________
6.
__________________________________________________________
Key Terms
Consistent terminology will help ensure a cohesive voice in your project deliverables. Identify as many
key terms as possible and define them. As you complete the client project, make sure your group uses
the same phrasing. In Table 4, list key terms, their definitions, and type specifications (i.e. bold,
italicized, font size 10, black). If necessary, include a glossary in your project deliverables.
Key Term
Definition
Type Specifications
Table 4 Key Terms
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Style Guide
In addition to identifying key words, develop a group style guide that includes content and formatting
conventions. The group style guide will also help you create a consistent product for your client. Your
style guide may change during the development cycle of the project. Be sure to update your style guide
and send to members of your group.
Content
Content conventions regulate elements of your project such as tone, voice, how you write
overviews, how to use bullet lists, what part of speech you use to begin a bullet, what part of
speech you use to write headings, etc. As a group, develop your content conventions using the
space below:
Formatting
Formatting conventions regulate elements of your project such as fonts, spacing, body text styles,
headings styles, table styles, bullet definitions, screen shots, spacing, etc. As a group, develop
your formatting conventions using the space below:
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Part 3: Schedule and Timelines
Schedule and plan your meetings and deadlines as much as possible to allay any stress over forgotten
assignments, lack of time to review, etc. Plan your meetings with your clients and then create an overall
timeline that includes every single deadline you imagine.
Client Meetings Schedule
This section provides a schedule for meeting with your client throughout the quarter. Schedule at least
two progress meetings with your client and time to review drafts and edit materials. In general, you and
your client should meet weekly between Weeks 3 and 10. Remember to include all meeting dates in
your overall timeline.
Be sure to revise the schedule together each time a meeting changes and have the administrative
recorder send the revised timeline to the group. Please review your group’s policies for dealing with
missed deadlines and reaffirm your commitment to meet with the client.
Use Table 6 to schedule meetings with the client.
Week
Date/
Time
Group Members
Involved
Reason for Meeting
1
2
3
4
5
6
7
8
9
10
Table 6 Client Meeting Schedule
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Overall Timeline
Plan every deadline, meeting, draft, and edit in your overall timeline. The more detailed your overall
timeline is, the more prepared you will be for potential challenges and setbacks. Use Table 7 to create
your timeline. Add more rows for additional deadlines.
Task
Responsible Party
Projected Actual
Deadline Deadline
Table 7
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