AGENDA University of Nevada, Reno 2010-11 Faculty Senate October 20, 2011 1:15 p.m. JCSU- Rita Laden Senate Chambers All times are approximate 1:15 1. Roll Call and Introductions 1:20 2. Chancellor Dan Klaich Information/Discussion 1:50 3. Faculty Commission Update Information 2:00 4. Visit with President Marc Johnson Information/Discussion 2:30 5. Bylaws and Code Committee Language on Presidential Searches – Martha Hildreth Action/Enclosure 3:00 3:10 Break 6. ASC Committee Structure Dismissal Policy – Maureen Cronin: Action/Enclosure Dismissal Review Committee - Revised Request for Action for Academic Dismissal: Revised Dismissal Form 3:30 7. Parking Parking Fee Information Action/Enclosure Parking Fee Analysis 3:40 8. 4:00 9. Chair’s Report Information/Discussion Action/Enclosure Request to Approve the Consent Agenda 4:15 10. COE/CABNR Reorganizational Documents Action/Enclosure 4:30 11. New Business Information/Discussion 12. Informational Items Board of Regents Faculty Workload Policy BOR Low Yield Policy Proposal: Adjourn Information Future Senate Meetings UNR Faculty Senate Website October 20, 2011 – JCSU Rita Laden Senate Chambers November 17, 2011 JSCU - R. Laden Senate Chambers Future Board of Regents Meetings NSHE Website October 21, 2011 Tentative Video Conference December 1 & 2, 2011 UNLV UNR Faculty Senate Meeting October 20, 2011 Agenda Item #4 The Action Item is the Committee’s Proposed Language. Bart Patterson’s Language is Informational Bylaws and Code Committee Language on Presidential Searches To the UNR Faculty Senate Executive Board From Martha Hildreth, For the Bylaws and Code Committee Re: proposed revisions to title 2 1.5.4 of the NSHE code. Date: September 2, 2011 The Bylaws and Code Committee met on Friday, September 2 to comment on the proposed revisions to the Code Title 2 regarding appointment of an Acting President to the position of President without following the defined search procedure as defined in Title 2, 1.5.4. We had considerable discussion regarding the many reasons why such a provision, however written into the code, will be harmful to the personnel processes and overall morale of the NSHE, concerns we imagine the executive board shares. We then proceeded to consider the two options and the specific language of the amendments. Option one seems to be the best of two bad choices. Option two, the creation of a new provision, 1.5.6, contains vague language and is awkwardly placed after section 1.5.5 which addresses appointment of an acting chancellor or president. Text having to do with appointment to the position of president should be contained within 1.5.4. We would like to suggest the following language for the amendment “c” of 1.5.4. We had several things in mind here. First, we wished to separate out the conditions or context under which bypassing the normal processes of a search might occur from consideration of the qualifications of the acting President to be appointed as President absent a full search. Second, we suggest that a formal performance review will have taken place so that the committees would have adequate information on which to evaluate the interim president. 1.5.4 [NEW] (c) The Board may direct the committees Presidential Search Committee of the Board of Regents and the Institutional Advisory Committee to first determine whether to recommend to the Board the appointment of a the acting president to the permanent position of President. In making this recommendation, the Committees should address the performance of the acting president, financial issues associated with the cost of a search, current economic and political issues in the state that may impact applications, impact on the institution if a search is or is not performed, and the acting president's demonstrated The committee should consider if there exists extraordinary financial conditions that would warrant bypassing a full search and the impact of such action on the institution involved. Deliberations by the committee regarding appointing the acting president to the position of president require consideration of a formal performance evaluation of the acting President, described in NSHE Code, Title X. In addition, other characteristics of the acting president should be evaluated, which include, but are not limited to: his/her commitment to diversity; among other factors that are critical in the selection of the president. demonstrated leadership; vision for the institution; and established rapport with students, faculty staff and community. Vice Chancellor Bart Patterson’s Proposed Language on Presidential Searches Dear Chairs, As we discussed, the Board has asked me to come back to them with proposals to increase the flexibility of the Board in selecting a president. You may disagree with providing any flexibility, but I would like your input on alternatives. The current language of the Code is below. If the Board makes no changes, then the only way the Board can choose a permanent president without a search is by waiving or suspending Title 2, Chapter 1, Section 1.5.4 of the NSHE Code, which is not an ideal result. At the same time, I fully understand that the norm ought to be to conduct searches. We also have an issue over providing an equal opportunity for current interim presidents at NSC and UNR to have the same opportunity as other Presidents to be considered for permanent positions. I am identifying two options, although the language could be similar in either option. The real difference is whether the Board follows the same committee structure in making a determination, and the level of specificity in the criteria to be used. Please provide me with your thoughts on these or other options you can think of. I am also using this opportunity to clean up Section 1.5.5. I would like your comments prior to the Board meeting in September so I am prepared to address progress on the proposals. Thanks. Bart Possible alternatives for comment: Option 1 Use the same process for making an interim president a permanent president, as is established under 1.5.4, but adding flexibility to recommend waiving a search. (See example below). Title 2, Chapter 1, Section 1.5.4 Vacancy in the Office of President. (a) Whenever a vacancy occurs or is about to occur in the position of president of a member institution, a Presidential Search Committee composed of six members of the Board of Regents shall be appointed by the chair of the Board for the purpose of recruiting and screening and for recommending a nominee or nominees to the Board of Regents for appointment to the position. The chair of the Board shall appoint the chair of the Presidential Search Committee. The chair of the Board of Regents shall also appoint an Institutional Advisory Committee from the member institution involved composed of five faculty members nominated by the senate, three administrators, one classified or technical employee nominated by the classified or technical employees' organization, if any, and, one undergraduate student representative and one graduate student representative nominated by the appropriate student government and one alumnus. The chair may also appoint such other persons to the Institutional Advisory Committee as may be deemed necessary. The affirmative action officer of the member institution involved, if any, shall be an ex officio, voting member of the Institutional Advisory Committee. (b) Both committees shall review all applications for the position and shall meet jointly at the call of the chair of the Presidential Search Committee to discuss the qualifications of applicants and the recommendations of the Institutional Advisory Committee before the Presidential Search Committee schedules candidate interviews. The committees may jointly interview and evaluate candidates, after which the Presidential Search Committee shall meet to select its nominee or nominees for consideration by the Board of Regents. The Chancellor's Office shall be responsible for the search and screening process and shall provide staff assistance to the committees. The Chancellor shall hold ex officio, nonvoting membership on both committees and shall facilitate their interaction throughout the process. [NEW] (c) The Board may direct the committees, prior to taking any applications, to first determine whether to recommend to the Board the appointment of an acting President to the permanent position. In making this recommendation, the Committees should address the performance of the acting president, financial issues associated with the cost of a search, current economic and political issues in the state that may impact applications, impact on the institution if a search is or is not performed, and the acting president's demonstrated commitment to diversity, among other factors that are critical in the selection of the president. 1.5.5 Acting Chancellor or President. During a vacancy in the position of chancellor or president, the Board of Regents may appoint an acting chancellor or president, as the case may be. For the position of acting Chancellor, the Chair of the Board of Regents shall consult with presidents, faculty, student and community leaders before making a recommendation to the Board. For the position of acting President, the Chancellor, in consultation with the Chair of the Board of Regents, shall consult with faculty, student and community leaders before making a recommendation to the Board. Option 2 Providing the Board itself to waive a search if the acting President has been serving over a year. Title 2, Chapter 1, Section 1.5.4 Vacancy in the Office of President . (a) Whenever a vacancy occurs or is about to occur in the position of president of a member institution, a Presidential Search Committee composed of six members of the Board of Regents shall be appointed by the chair of the Board for the purpose of recruiting and screening and for recommending a nominee or nominees to the Board of Regents for appointment to the position. The chair of the Board shall appoint the chair of the Presidential Search Committee. The chair of the Board of Regents shall also appoint an Institutional Advisory Committee from the member institution involved composed of five faculty members nominated by the senate, three administrators, one classified or technical employee nominated by the classified or technical employees' organization, if any, and, one undergraduate student representative and one graduate student representative nominated by the appropriate student government and one alumnus. The chair may also appoint such other persons to the Institutional Advisory Committee as may be deemed necessary. The affirmative action officer of the member institution involved, if any, shall be an ex officio, voting member of the Institutional Advisory Committee. (b) Both committees shall review all applications for the position and shall meet jointly at the call of the chair of the Presidential Search Committee to discuss the qualifications of applicants and the recommendations of the Institutional Advisory Committee before the Presidential Search Committee schedules candidate interviews. The committees may jointly interview and evaluate candidates, after which the Presidential Search Committee shall meet to select its nominee or nominees for consideration by the Board of Regents. The Chancellor's Office shall be responsible for the search and screening process and shall provide staff assistance to the committees. The Chancellor shall hold ex officio, nonvoting membership on both committees and shall facilitate their interaction throughout the process. 1.5.5 Acting Chancellor or President. During a vacancy in the position of chancellor or president, the Board of Regents may appoint an acting chancellor or president, as the case may be. For the position of acting Chancellor, the Chair of the Board of Regents shall consult with presidents, faculty, student and community leaders before making a recommendation to the Board. For the position of acting President, the Chancellor, in consultation with the Chair of the Board of Regents, shall consult with faculty, student and community leaders before making a recommendation to the Board. [New] 1.5.6 Appointment of Acting President Without A Search. If an individual has been in the position of acting President for longer than one year, the Board may consider appointing the person to the permanent position without following the requirements of Section 1.5.4 based on the input of faculty, student and community leaders. ORIGINAL SECTION Title 2, Chapter 1, Section 1.5.4 Vacancy in the Office of President. (a) Whenever a vacancy occurs or is about to occur in the position of president of a member institution, a Presidential Search Committee composed of six members of the Board of Regents shall be appointed by the chair of the Board for the purpose of recruiting and screening and for recommending a nominee or nominees to the Board of Regents for appointment to the position. The chair of the Board shall appoint the chair of the Presidential Search Committee. The chair of the Board of Regents shall also appoint an Institutional Advisory Committee from the member institution involved composed of five faculty members nominated by the senate, three administrators, one classified or technical employee nominated by the classified or technical employees' organization, if any, and, one undergraduate student representative and one graduate student representative nominated by the appropriate student government and one alumnus. The chair may also appoint such other persons to the Institutional Advisory Committee as may be deemed necessary. The affirmative action officer of the member institution involved, if any, shall be an ex officio, voting member of the Institutional Advisory Committee. (b) Both committees shall review all applications for the position and shall meet jointly at the call of the chair of the Presidential Search Committee to discuss the qualifications of applicants and the recommendations of the Institutional Advisory Committee before the Presidential Search Committee schedules candidate interviews. The committees may jointly interview and evaluate candidates, after which the Presidential Search Committee shall meet to select its nominee or nominees for consideration by the Board of Regents. The Chancellor's Office shall be responsible for the search and screening process and shall provide staff assistance to the committees. The Chancellor shall hold ex officio, nonvoting membership on both committees and shall facilitate their interaction throughout the process. 1.5.5 Acting Chancellor or President. During a vacancy in the position of chancellor or president, the Board of Regents may appoint an acting chancellor or president, as the case may be. UNR Faculty Senate Meeting October 20, 2011 Agenda Item #5 ASC Documents: The Dismissal Review Committee Structure Document is the Action Item Revised RFA – Informational Please note that the changes to the original RFA are in color and were done in consultation with administration. Dismissal Form – Informational item Dismissal Review Committee Proposed language: The Dismissal Review Committee consists of at least eight (8) members of the Faculty and at least one (1) non-voting representative from the Office of Admissions and Records. The committee chair and each of the remaining seven (7) faculty members on the committee must be from different colleges/divisions/schools. When disciplinary expertise not currently available on the committee is required, the academic advisor for a student submitting an appeal or request for return from dismissal may be invited to participate in the discussion. Membership and Terms: The Provost in consultation with the Associate Vice President for Enrollment Services shall have responsibility for appointment of committee members and chairs. Committee members are appointed annually, and are notified by the Provost’s office annually regarding their appointment. Members shall normally serve three consecutive one-year appointments, which are renewed as long as they remain in good standing and are able to contribute to the work of the committee. The Provost may choose not to reappoint any committee member, or may choose to appoint any member to a fourth or fifth consecutive annual term if she deems it necessary. No faculty member should be appointed to more than five consecutive years. Committee members may be recommended by any member of the faculty senate, outgoing committee chairs, deans or other equivalent administrators. The Provost shall try as much as possible to choose a representative group of faculty with experience and interest in matters related to academic progress and shall consult with the incoming committee chair prior to appointment. Committee Chair: At the end of each academic year, the Provost shall appoint a committee chair to a one-year term beginning the following year. The committee chair does not have to be a previous member of the committee, though it would usually be preferable. Once appointed, the committee chair shall contact current committee members and new nominations from the Provost in order to ensure they are all still willing and able to contribute to the work of the committee. After the Provost then appoints the members of the committee, the Provost’s Office will notify both new and continuing members of their appointment. Appeals and requests for release from dismissal received and processed in the Office of Admissions and Records will be forwarded to the committee chair who will be responsible for scheduling committee meetings as necessary. Revised Request for Action for Academic Dismissal: Senate Action Regarding the Recommendation for Appeal of Dismissal: Approved as presented by the committee. Academic Standards Committee Recommendations: Regarding Appeal of Dismissal: Approve the proposed catalog language and form below in time for inclusion in the 2011 General Catalog. CATALOG LANGUAGE FOR APPEAL OF DISMISSAL: Students who are on Probation for three consecutive regular semesters and fail to raise their cumulative University of Nevada GPA above the Academic Probation threshold (2.0) will be dismissed from the University. Students will receive a letter notifying them of their academic status and an email notifying them to access updated information on their academic status at MyNEVADA. Once dismissed the student is not allowed UNR enrollment for a period of one calendar year. Release from University Dismissal: After one year, dismissed students may return to the university and must raise their cumulative GPA to at least 2.0 within two regular semesters, or they will again be dismissed. an undergraduate student who has been dismissed may return to the University only on the basis of evidence that underlying conditions have materially improved and that he or she is now capable of academic success. Contact your academic advisor for appropriate criteria. The requirements for re-acceptance to specific programs and majors are always subject to both general University and specific program standards. Students seeking release from dismissal must submit an application for release to the Office of Admissions and Records no later than 20 business days prior to the beginning of the term. The Dismissal Review Committee (in consultation with academic advisors) will return a decision no later than 5 business days prior to the beginning of the term. Late registration fees will be assessed according to the regular registration calendar. Students returning from dismissal must raise their University of Nevada GPA to at least 2.0 within two regular semesters, or they will be dismissed again. The dean of a student's school or college may make exceptions to the dismissal policy. Appeal of Dismissal: Ten business days after students are notified that they have been dismissed, their registration for the next regular semester will be cancelled. Students will receive a letter and an email notifying them to access updated information on their academic status at MyNEVADA. Students who could be in good standing at the end of one additional semester may appeal to be reinstated by submitting the “Appeal Undergraduate Dismissal” form available at the Office of Admissions and Records. Students must submit their appeal to the Office of Admissions and Records within 10 business days of notification of dismissal to hold their registration pending the outcome of their appeal. Appeals may be submitted no later than 10 business days prior to the beginning of the next regular term. The Dismissal Review Committee (in consultation with academic advisors) must return a decision by the last business day prior to the beginning of the next regular term. Appeals will be processed only if it is mathematically possible to reach good-standing at the end of one additional semester. Late registration fees will be assessed according to the regular registration calendar. Revised Dismissal Form Office of Admissions and Records Appeal Undergraduate Dismissal Students who could be in good standing at the end of one additional semester may appeal. Students must submit their appeal to the Office of Admissions and Records on this form within 10 business days of notification of dismissal to hold their registration pending the outcome of their appeal. Appeals may be submitted no later than 10 business days prior to the beginning of the next regular term. The appeals committee (in consultation with academic advisors) must return a decision on appeal by the last business day prior to the beginning of the next regular term. Appeals will be processed only if it is mathematically possible to reach good-standing at the end of one additional semester. Late registration fees will be assessed according to the regular registration calendar. I request to be reinstated: Name: NSHE ID: Signature: Date: Major: Major Advisor: Current UNR grade point average: Total credits earned at the UNR: Planned enrollment for the next term: (Courses included here must satisfy specific Core, Major, or Minor requirements.) Subject Number Title Credits Anticipated Grade Attach additional page(s) and/or documentation if necessary: Approved: Committee Chair Name and Signature: Denied: Date: This form must be returned to the Office of Admissions and Records no later than the last business day prior to the term for which the appeal is being processed. Office of Admissions and Records Release from University Dismissal After one year, an undergraduate student who has been dismissed may return to the University only on the basis of evidence that underlying conditions have materially improved and that he or she is now capable of academic success. Contact your academic advisor for appropriate criteria. The requirements for re-acceptance to specific programs and majors are always subject to both general University and specific program standards. Students seeking release from dismissal must submit this form to the Office of Admissions and Records no later than 20 business days prior to the beginning of the term. The Dismissal Review Committee (in consultation with academic advisors) will return a decision no later than 5 business days prior to the beginning of the term. Late registration fees will be assessed according to the regular registration calendar. Students returning from dismissal must raise their University of Nevada GPA to at least 2.0 within two regular semesters, or they will again be dismissed. I request to be released from University Dismissal effective: 20____. Summer Fall Name: NSHE ID: Signature: Date: Major: Spring Major Advisor: UNR grade point average: Total credits earned at the UNR: Planned enrollment for the next term: (Courses included here must satisfy specific Core, Major, or Minor requirements.) Subject Number Title Credits Anticipated Grade Attach additional page(s) and/or documentation if necessary: Approved: Committee Chair Name and Signature: Denied: Date: This form must be returned to the Office of Admissions and Records no later than 5 business day prior to the term in which the student is seeking to return. UNR Faculty Senate Meeting October 20, 2011 Agenda Item #7 Parking Fee Information University of Nevada, Reno Parking Permit Fee Information University parking is a self-funded service. There is no state funding and all expenses are paid from user fees, primarily annual parking permits. Parking permit fees have remained unchanged for the past three years. This was primarily due to one-time funds received from campus construction projects that pay for any parking spaces they displace. On the expense side, in addition to normal parking operating expenses, there is a large fixed annual debt payment for the bond financing used to construct the three major campus parking structures - Brian Whalen, Sierra and West Stadium. The $25 annual parking permit fee increase, the first in three years, was implemented in 2011/12 school year for several reasons. Parking permit sales have decreased by 750 over the past three years resulting in a decrease in revenues. The elimination of faculty and staff positions due to budget reductions over the past three years has contributed to decreased parking permit sales. We have encouraged, and many campus members are opting to use, alternate modes of transportation to get to and from campus: 242 people carpool; 920 people bicycle; 237 people take the city bus; 750 people use the Sierra Spirit or Highlands Shuttle buses and hundreds of people now walk to campus. Due to current budget pressures within Intercollegiate Athletics, that department is temporarily exempted from paying for the use of the parking lots for football and basketball games. This also resulted in a decrease in revenues this year. It should be noted that at many universities, intercollegiate athletics departments are able to make money by charging fans to park at the various athletic venues. Unfortunately, logistics make such an arrangement here impossible, given the back-up in traffic and corresponding safety issues that would be created on the freeway, on McCarran Boulevard, and local neighborhood streets. In terms of process, the Parking and Traffic Board, made up of student, faculty and staff representatives, recommended the parking permit increase, at least temporarily, as a way to help balance the Parking and Transportation Services budget. The board further asked administration to re-evaluate the temporary exemption for Intercollegiate Athletics in the future, which Administration will do. Lastly, there are encouraging developments relative to the possibility of avoiding parking fee increases for the next several years. There are basically three factors at work. One, there remain some one-time funds received from campus construction projects for parking spaces they displace. Two, bonds issued for construction of the parking garages are planned to be refinanced this month should longer term interest rates remain at these low levels. And three, the Brian Whalen Parking Garage will be fully paid-off in 2014, further reducing the costs of overall garage debt servicing. Based upon the foregoing every effort will be made to avoid future parking fee increases for at least the next several years. Parking Fee Analysis Potential Fee Increase In the Absence of Management Actions CAUSE OF LOWER REVENUE Lower permit sales (from FY 08 base year) Pre-existing gap revenues vs. expenses (from FY08 base year) Eliminated Intercollegiate Athletics payment TOTAL Note: 8,745 permits sold LOST REVENUE $200,000 $120,000 Management Actions Taken to Limit Fee Increase to $25 IMPACT PER PERMIT ACTION RESULTING SAVINGS IMPACT PER PERMIT $22.87 Numerous; Major was one shuttle taken off each route $100,000 $11.44 Historical use of CIP project funds to compensate Parking for parking spaces displaced by project's footprint $172,000 $19.59 $272,000 $31.03 $218,000 $25.00 $13.72 $170,000 $19.44 $490,000 $56.03 Increase fee by $25 $56.03 UNR Faculty Senate Meeting October 20, 2011 Agenda Item #9 Request to Approve the Consent Agenda Link to the consent agenda packet: http://www.unr.edu/facultysenate/meetings/11-12/Agenda/10-20-11%20consentpkt.doc UNR Faculty Senate Meeting October 20, 2011 Agenda Item #10 Reorganizational Documents Link to COE Document: http://www.unr.edu/facultysenate/meetings/11-12/Agenda/UNR_Ed_Report_11.pdf Please note that the CABNR presentation is now outdated as some new events have changed the outcomes. For example: Some things pertaining to CABNR faculty containing a Cooperative Extension appointment are still being negotiated. In addition, CABNR faculty are facing pay cuts due to the imposed A to B contract conversions. Link to the CABR Document: http://www.unr.edu/facultysenate/meetings/11-12/Agenda/CABNR_Reorg_2011.pptx UNR Faculty Senate Meeting October 20, 2011 Agenda Item #12 Informational Items Link to the Board of Regents Faculty Workload Policy: http://www.unr.edu/facultysenate/meetings/11-12/Agenda/Faculty%20Workload%20policy%20BOR9-11.pdf Low Yield Policy Proposal: POLICY PROPOSAL – HANDBOOK TITLE 4, CHAPTER 14, new SECTION 5 Low-Yield Academic Program Review – Effective Fall 2012 Additions appear in boldface italics; deletions are [stricken and bracketed] Section 5. Low-Yield Academic Program Review 1. Each President, in consultation with the Faculty Senate, shall develop procedures for reviewing academic program productivity at least every three years in accordance with the provisions of this section. 2. Academic programs that are at least 10 years old shall be designated as low-yield if the number of degrees granted is below the following levels: a. Associate programs must award at least twenty degrees in the last three consecutive years. Certificate programs in the same field may be considered in the evaluation of the associate program productivity. b. Baccalaureate programs must award at least twenty degrees in the last three consecutive years. c. Master’s and Doctoral programs must jointly award at least eight degrees in the last three consecutive years. 3. Academic programs designated as low-yield shall be reviewed in consultation with the Faculty Senate within three years of the program reaching these thresholds to determine whether there are sufficient factors to support the program’s continuation or merger with other programs. In accordance with the provisions of this chapter, the institution may recommend to the Board the elimination of the program, in which case every effort shall be taken to allow current students to graduate and faculty to be placed in other programs if feasible. 4. A program may be exempted from the low-yield designation if it meets any of the following criteria: a. Central to the educational or research mission of the institution; b. Meets a demonstrated workforce or service need of the state or geographical region served by the institution, including and projected future needs of the state or region; c. Demonstrates an increase in student demand through a pattern of increasing enrollment of majors; d. Productivity in the receipt of external grants and contracts related to the program, e. Supports underrepresented student or community groups, and f. Other criteria as defined by the institution. 5. The President shall report annually to the Chancellor all programs designated low-yield and the results of the institutional review process of such programs. RENUMBER SECTIONS 5 THROUGH 23 AS SECTIONS 6 THROUGH 24. Effective Fall 2012.