REQUEST TO FILL OR EXTEND A POST FUNDED THROUGH RESEARCH & ENTERPRISE
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For new appointments a CV / application form for the post holder must be attached, together with original references where
available. The occupational health questionnaire with section A completed by the line manager should also be attached.
1 New
2 Extension
3 Replacement
School/Unit:
Division / Department:
Job title:
Grade:
Salary:
Surname:
Title:
First name:
Date of birth:
Nationality:
Start date:
Probation
months / years
(Dependent on Terms & Conditions)
End date:
State days or hours per week for non-faculty, or percentage time for faculty:
If part-year state weeks per year:
Principal Investigator:
Grant Code:
Title of Project:
DBS required
Regulated
Activity?
Location
Building:
Room:
If fixed term please tick the relevant box and expand under the section below (see notes overleaf for
options). If you have completed the Advert Request Form you do not need to complete this section.
A
B*
C
D
E
F
* Insert name of substantive post holder:
Principal Investigator's signature & print name:
(All posts)
Date:
Building and Resource Manager’s
signature & print name (Technical posts only):
Date:
School Manager signature & print name
(Including space/workstation sign off):
(all posts)
Head of School / Dean signature & print name:
(Faculty posts only – Grade 7 and above)
Date:
Date:
RESEARCH & ENTERPRISE DIVISION confirm that there are sufficient funds in the specified research
grant funded by:
Account
Sub-Project
Period for which funds are available:
%
From
To
Please tick if the individual is named on the grant:
Date:
Research & Enterprise signature & print name:
P.T.O.
Research Approvals
REQUEST TO FILL OR EXTEND A POST FUNDED THROUGH RESEARCH & ENTERPRISE
THIS SECTION SHOULD BE COMPLETED ONLY IF APPOINTEE WAS NOT A NAMED PERSON ON THE
RESEARCH GRANT AND A RECRUITMENT AND SELECTION PROCESS WAS FOLLOWED
The appointee's application form and references should be attached, together with the Chair's record of the
interviews giving reasons for recommendation and proposed rejections.
The membership of the Appointing Committee was:
1. (Chair)
2.
3.
4.
5.
6.
Reason for selection of appointed candidate (based on the person specification criteria):
……………………………………………………………………………………………………………………………………
.................................................................................................................................................................................
……………………………………………………………………………………………………………………………………
Details of other applicants are:
Total number of applicants
Number on whom references requested
Number invited to interview
Details of candidates rejected after interview (electronic-form available online if more space required):
No.
Name
Brief reason for non-appointment based on person specification criteria:
____________________________________________________________________________________________________
NOTES ON THE USE OF FIXED TERM CONTRACTS
Fixed term contracts should be used only when there is a genuine and objectively justified reason. Full guidance
is at http://www.sussex.ac.uk/humanresources/documents/ftc-manage-guide.pdf. To assist with the fixed term
appointment sections overleaf please refer to the examples below. If you do not feel your justification fits
into any of these categories please refer to your HR Adviser. Any new appointments where manager
wishes to appoint above first point on salary scale should also be discussed with your HR Adviser.
A
B
C
D
E
F
the post requires specialist expertise or recent experience not currently available within the University
to cover staff absence as appropriate (e.g. maternity leave, long-term sickness, sabbatical leave or
secondment);
the contract is to provide a secondment or career development opportunity either for the original
postholder or his/her replacement. In such cases the individuals would normally revert to their
substantive posts at the end of the period of secondment, where applicable;
the post is for a specific task or project;
the student or other business demand is uncertain;
the funding is limited to a specified period.
Research Approvals