Item 3.G-October 11, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Marsha Read
Position #(s): 11226
(Currently Interim Vice President, Research/Dean, Grad School)
Current Title: Title Changing: Associate Vice President, Research Current Range: 7
/Associate Dean Graduate School (JCC:77055 )
Department: VP Research–move to Office of Provost College/Division: Provost/s Office /
President’s Office
Account #(s): 1101-123-0001
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Vice Provost, Graduate Education/Dean, Graduate School
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
__________________
Director/Chair/Dean
Kevin Carman, Executive Vice President and Provost
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Marc Johnson, President
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67450 Range:
7
Pos #(s): 11226
JCC:
EEO: 1E
Eff: 10/1/2013
Approved Title: Vice Provost, Graduate Education / Dean, Graduate School
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Vice Provost, Graduate Education / Dean, Graduate School
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Vice Provost for Graduate Education/Dean of the Graduate School reports directly to the
Executive Vice President and Provost and serves as the academic and administrative officer of the
Graduate School. The position provides leadership to (1) promote excellence in graduate education,
(2) direct and coordinate services for graduate programs, faculty, and students related to graduate
admissions, recruitment, progression, graduate assistantship hiring, and graduation, and (3)
contribute to the development and enhancement of graduate education regionally, nationally, and
internationally. The Graduate School is the primary office on campus through which academic
progress of all graduate students is monitored, evaluated, and recorded. The position act as a liaison
with Human Resources, the VPRI Office, and the Cashier’s office to assist with graduate assistantship
matters.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
65% - Graduate School Operations – Strategic Planning, Staff Supervision, Fiscal Planning and
Management and Student/Advisor Conflict Resolution
 Develop, articulate, and implement the strategic plan for the Graduate School
 Advocate for graduate education, working in collaboration with deans, faculty and departments
to develop new graduate programs; participating in graduate program reviews
 Administer award programs to recognize and reward excellent graduate students
 Develop fund-raising efforts,
 Assist departments in the promotion of their graduate degree programs and student
recruitment
 Work with the Graduate Council to develop, review, and revise graduate-education policies
 Direct and coordinate services for graduate programs, faculty, and students with respect to
admission, recruitment, progression, graduation
 Provide oversight of interdisciplinary graduate programs
 Resolve problems with graduate students and faculty related to informal and formal appeals
and grievances
 Conduct seminars and workshops for students, faculty and staff on policies and procedures for
graduate education, managing the academic progress, and funding of students
 Streamline administrative processes and procedures where possible
 Approve graduate courses offered through Extended Studies and Study Abroad
 Participate in professional organizations devoted to graduate education to both enhance
visibility of the University and to continue professional development
 Provide oversight for the distribution of centrally funded graduate assistantship
35% - Administrative Support Graduate Programs
 Work with graduate program directors and college personnel to develop, implement, and
enforce academic policies governing graduate students
 Work with graduate program directors on curricular development activities that impact
graduate education, including assisting faculty in developing and implementing new graduateprogram offerings and new modalities of graduate education such as on-line education
 Work with the Office of Institutional Research to collect and provide institutional date related
to graduate programs undergoing external review, as well as annual data for programassessment purposes
Position Description – Vice Provost, Graduate Education / Dean, Graduate School
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Analyze institutional needs related to graduate students in general, graduate teaching, and
graduate-research assistants to promote nationally competitive graduate programs
Promote strategies for graduate recruitment and retention that increase the quality and
diversity of matriculating graduate students
Liaison with the Offices of Student Conduct and Legal Affairs on academic integrity and any
legal issues related to graduate education and related faculty/student grievances
Serve as the institutional Dean for the interdisciplinary graduate programs
Other duties as assigned
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Vice Provost/Dean has authority and responsibility to oversee the Graduate School and
administer all activities and programs within the Graduate School. The Vice Provost/Dean works
closely with the Provost to develop short and long term goals for the school and consults with Provost
on policy issues and programmatic challenges. The Vice Provost/Dean manages the budget and
personnel within the Graduate School.
Impact:
All decisions and judgments made by the position, as well as the result of work performed, impact the
Graduate School through: (a) the implementation of graduate education through recruitment efforts,
admission decisions, student probation, and dismissal actions, (b) implementation of graduateeducation policies formulated by Graduate Council, and (c) strategic planning related to advancing
graduate education. Failure to perform impacts graduate student enrollment, progress toward degree
completion and advanced degrees earned.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 All aspects of the higher education environment including organizational structures, policies,
and operations; state and federal laws and regulations; and ethical practices
 Graduate education policies and procedures
 Higher-education rules and regulations relating to admissions, progress toward degrees, and
graduation requirements
 Student development theory, methodology, and best practices and factors contributing to
excellence in teaching
Skills:
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Strong leadership
Problem-solving
Research and data analysis
Negotiating
Interpersonal and human relations
Excellent verbal and written communication skills
Counseling and conflict resolution
Ability to:
 Engender trust among colleagues – deans, chairs, faculty, and students; build consensus
towards common goals and with other campus entities
Position Description – Vice Provost, Graduate Education / Dean, Graduate School
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Translate current issues and trends in research and graduate education into effective policies
and procedures and strategic plans to move the campus forward
Work with diverse populations and be sensitive to gender, disabilities, and issues related to
cultural and ethnic diversity
Understand and interpret formalized policies, guidelines, rules, and regulations
Be committed to the educational, research, outreach, and service mission of the university
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
General campus community –
graduate students, leadership of
Graduate Council and Graduate
Student Association, Faculty
Senate leadership
Senior management, i.e.,
Provost/President’s office,
deans, chairs, Vice Presidents,
General Counsel, etc.
Planning, Budget and Analysis,
Institutional Analysis
Reason for Contact
To develop policy, implement policy, revise/review existing policies
related to graduate education and the research mission and
function, as well as to establish and implement strategic planning
initiatives; to provide conflict resolution between graduate students
and their major advisor, their graduate programs, etc.
Same as above
External
Nevada System of Higher
Education (NSHE) institutions,
i.e., Desert Research Institute,
etc.
Members of the community
Reason for Contact
To coordinate matters relating to involvement in graduate
education (Atmospheric Sciences, Environmental Sciences, and
health and Hydrological Sciences graduate programs)
To implement insurance and grant-in-aid policies appropriately
To advocate for and recruit graduate students to the University as
well as potential donors
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Doctorate Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Doctorate Degree and a tenured Full Professor in an academic department at the
University of Nevada, Reno; strong credentials in graduate education, teaching,
advising and mentoring of graduate students; managerial experience
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None