Item 3.D-March 8, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 10676
Current Title: Vice Provost and Secretary of the University
Current Range: 7
(JCC:76695;E)
Department: Provost’s Office
College/Division: President’s Office
Account #(s): 1101-102-0001
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Vice Provost, Faculty Affairs
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Kevin Carman, Exec. Vice President and Provost
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Marc Johnson, President
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67364 Range:
7
Pos #(s): 10676
JCC:
EEO: 1D
Eff: 3/1/2013
Approved Title: Vice Provost, Faculty Affairs
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description - Vice Provost, Faculty Affairs
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Vice Provost, Faculty Affairs leads, directs and oversees activities in support of faculty affairs at
the University of Nevada, Reno (University). The individual reports to and advises the Executive Vice
President and Provost on the activities of the University that support faculty hiring, employment, and
development. The position serves as the main appointing authority/signature authority for the
academic divisions of the university, including approvals on faculty searches, waivers, and salaries as
well as budget, hosting, travel, and purchasing. The individual also oversees the processes regarding
faculty development. The Vice Provost is the administration’s liaison on issues regarding risk
management, faculty reconsiderations and grievances, litigation, mediation, and settlement,
collaborating with representatives of HR/BCN and General Counsel to resolve personnel issues and
interpret and enforce university policy. In the event of a trial, settlement conference, mediation, or
hearing, the Vice Provost attends with settlement authority. The Vice Provost serves as the provost
office representative on the various university-wide committees. The position also oversees the
institution’s Equal Opportunity and Title IX office.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Faculty Personnel Administration and Signature Authority
 Reviews and signs documents assigned to the Vice Provost in the University Administrative
Manual (UAM) or delegated by President or Executive Vice President and Provost
 Serves as approval authority for all faculty searches, waivers, exceptions
 Serves as the provost office contact regarding faculty employment, including hiring, contract
terms, retirement, leaves, and other requests requiring provost approval
 Works with Human Resources to analyze faculty salary issues
 Chairs the University Administrative Manual Committee
 Serves as the Provost Office representative on the Administrative Faculty Salary Placement
Committee
 Reviews and signs documents assigned to the vice Provost in the UAM or delegated by
President or Executive Vice President and Provost
30% - Faculty/Employee Relations
 Serves as the university point of contact on issues regarding risk management, faculty
reconsiderations and grievances, Chapter 6 hearings, litigation, mediation, and settlement
 Represents office at internal and external meetings, hearings, conferences, and trials with
settlement authority
 Mediates and resolves faculty personnel issues
 Supervises EEO/Title IX program
 Serves as approval authority for office on all university forms requiring dean/VP approval
 Reviews all resolution letters before they are sent to the parties
15% - Faculty Support and Development
 Plans and implements education workshops and orientations for faculty, including leadership
training
 Administers faculty sabbatical application process and emeritus approval process
Position Description - Vice Provost, Faculty Affairs
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Administers faculty awards and grant processes, including but not limited to Regents’ teaching
award, university and Regents’ advising awards, Tibbitts Award, Instructional Enhancement
Grants, and International Activities Grants
15% - University Space and Other Special Projects
 Chairs the Facilities Resource Committee and serves as the point of contact on issues
regarding assignment and use of university space
 Advises President and Executive Vice President & Provost on issues regard university space
 Serves as the Provost Office representative on the Real Estate Committee
 Serves as signature authority as defined in the University Administrative Manual and/or as
delegated
 Complete other projects as assigned
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Vice Provost, Faculty Affairs acts independently to support the University’s faculty by directing
and participating in many activities related to support and oversight of faculty as well as continuous
review and improvement. General objectives and priorities are established by the President and
Provost. The Vice Provost’s activities focus on furthering the University’s objectives and priorities by
gaining the support and cooperation of the university’s colleges, departments, and divisions. In
addition, the Vice Provost independently works with external organizations and individuals related to
faculty affairs, bringing back information and ideas that will inform the administration for the
university’s planning and priorities and serving as the university’s representative.
Impact:
The Vice Provost reviews and approves documents related to faculty activities, ensuring compliance
with University, Nevada System of Higher Education (NSHE), and State of Nevada policy. The
activities performed by the Vice Provost in the area of faculty development improve the quality of the
University’s faculty and their professional growth and development. The Vice Provost’s involvement in
matters relating to personnel behavior, risk management, litigation, and settlement ensures that the
University is effectively represented in these matters and is protected in the future. Administrators,
faculty and staff rely on information provided by the Vice Provost in order to accomplish objectives in
an expedient manner in accordance with University, NSHE, and State of Nevada rules and
regulations.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 University bylaws, administrative rules and processes
 Higher education codes, rules, procedures; and state and federal administrative regulatory
requirements
 Laws and regulations regarding employment, hiring and discipline, evaluation, and termination
 Best practices in faculty training, support, and development
Position Description - Vice Provost, Faculty Affairs
Skills:
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Organization and time management skills
Coordination of multiple complex activities
Analytical, problem-solving, and decision-making skills
Exceptional verbal and written communication
Service-oriented perspective
Interpersonal and human relations skills
Personnel management skills
Detail oriented
Ability to:
 Work independently with ability to meet deadlines
 Partner with other administrative and academic leaders to achieve shared university goals
 Work in sensitive, confidential, interpersonal situations
 Understand and interpret formalized policies, guidelines, rules, and regulations
 Be fiscally responsible
 Be sensitive to disabilities and cultural and ethnic diversity issues
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
University President, Provost,
Vice Presidents; Legal Counsel
Deans, Associate Deans,
Department Chairs, Directors
Faculty
Staff
External
NSHE Staff and Administrators
State agency representatives;
external legal counsel and
mediators
Reason for Contact
To discuss policy issues regarding faculty employment and
development, to give advice on actions, priorities and policies
relating to university personnel, to discuss confidential aspects of
litigation, personnel discipline, risk management, and settlement
To solicit advice on faculty professional development needs; to
provide information and interpretation on U.S., State of Nevada,
university, and NSHE laws, rules, and regulations related to
university faculty and staff employment; to discuss aspects related
to compensation, tenure, and other terms of employment of
current and potential future faculty members
To solicit advice on faculty professional development and provide
information and discuss policies and procedures related to
employment, evaluation, sabbaticals, emeritus, awards, and
grants. To mediate and resolve issues.
To provide information and interpretation of University rules and
regulations related to position searches, benefits, travel, budget,
and personnel
Reason for Contact
To discuss employment policies and procedures; to respond to
requests for information
To explain university procedures and policies; to respond to
requests for information. Respond to violations and/or corrective
action imposed by regulatory agencies
Position Description - Vice Provost, Faculty Affairs
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6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Doctorate Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Doctoral Degree and be a tenured faculty member with five or more years of university
or higher education experience that includes personnel management and faculty
development experience; evidence of leadership in departmental and university
administration, such as service on university committees, faculty senate, chair of a
departmental or college committees, or previous administrative position
Preferred Licenses and Certifications: None
c.
Indicate any license or certificate required for this position.
None