Item 8.H-June 13, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): vacant
Position #(s): 16879
Current Title: Specialist, Student and Exchange Visitor
Information System (SEVIS) Technology
Current Range: 2
(JCC:76963;3B;CM5550;CC023;E)
Department: Office of International Students &
College/Division: Student Services
Scholars (OISS)
Account #(s): 1201-105-0901
Action Proposed: (check all that apply)
( ) New position:
Proposed Range:
Proposed Title:
(X ) Title Change, Proposed Title: Specialist, Student and Exchange Visitor System (SEVIS)
and Exchange Program
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Susie Askew, Director, OISS
__________________
Date
____________________________________________________________
__________________
Director/Chair/Dean Melisa Choroszy, Assoc Vice Pres, Enrollment Services
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President for Student Services
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67559 Range:
2
Pos #(s): 16879
JCC:
EEO: 3A
Eff: 6/1/2014
Approved Specialist, Student and Exchange Visitor System (SEVIS) and Exchange Program
Title:
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Specialist, SEVIS and Exchange Program
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Specialist, Student and Exchange Visitor Information System (SEVIS) and Exchange Program, is
responsible for managing the data on international students and scholars and creating systems to
maintain consistency between the various information systems, i.e., PeopleSoft, ISSM, and SEVIS.
The incumbent maintains computerized and physical files, generates reports, daily reviews and
responds to reportable events, and creates student and scholar records and visa documents. SEVIS
gathered information must be monitored closely as a part of a federal mandate requiring much more
oversight of international students and scholars and timely reporting on a wide range of issues. Duties
also include coordination of exchange and sponsored student programs by corresponding with
university and government representatives responsible for the programs involved. The position
updates materials regarding promotion, admission and enrollment and provides support and
programming to both in-bound and out-bound students. The Specialist reports to the Director, Office
of International Students and Scholars (OISS).
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Data Management
 Manage data on international students and scholars ensuring that the information systems are
consistent (PeopleSoft, ISSM, and SEVIS)
 Create records and visa documents
 Update and verify changes in records
 Ensure that reportable events are submitted in a timely manner
 Review and respond to reportable events
 Audit addresses, e-mails, and other various reportable data
20% - Exchange and Sponsored Student Coordination
 Provide assistance with outreach and programming for students participating on exchange and
sponsored programs
 Update materials provided
 Identify new opportunities government sponsored programs for the university to be a
participant
 Ensure exchange and sponsored students are properly admitted and registered through
coordination of responsible staff
10% - Report Generation
 Generate SEVIS reports, IIE reports, international student and scholar demographic
information, and other requested data
10% - International Student/Scholar Advising
 Assist international students and/or scholars with basic visa questions (F and J visa
categories)
10% - OISS Operations
 Assist with OISS functions such as programming, phone coverage, greeting clients, special
projects, staff meetings, retreats, etc.
Position Description – Specialist, SEVIS and Exchange Program
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
It is extremely important that the incumbent is diligent and that the information transmitted is accurate.
The Specialist is a designated school official within the SEVIS system along with other OISS
professional staff. The individual works closely with the Director of OISS on decisions associated with
the position, but must work independently, with initiative, and with some latitude in decision-making.
Impact:
Reporting mistakes could result in federal violations and the arrest and/or deportation of international
students and scholars. This position is critical to the OISS mission of tracking and monitoring the
University of Nevada, Reno’s international students and scholars. Decisions made by the Specialist
impact the level of success that the University has with the data collection and accuracy of information
reported.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Federal and state laws and regulations pertaining to F and J visa categories for students and
scholars
 State and Federal laws and regulations concerning Federal Educational Rights and Privacy
Act (FERPA)
 Government sponsored programs including: SACM, AMIDEAST, Fulbright, BSMP, IREX and
World Learning
 Institutional Exchange programs and processes
Skills:
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) specifically with
linking of student information systems and international databases such as ISSM and/or
SEVIS and generation of reports.
 Attention to detail and accuracy
 Excellent verbal and written communication
 Web design preferred, but not required.
Ability to:
 Be sensitive to intercultural and ethnic diversity issues and work with people from a wide range
of cultures
 Maintain confidentiality of information
 Understand and interpret formalized policies, guidelines, rules, and regulations
Position Description – Specialist, SEVIS and Exchange Program
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
International students and
scholars
University information
technology specialists
University faculty and staff
Reason for Contact
To assist and provide information as necessary
External
Government officials (U.S.
Citizenship and Immigration
Services (USCIS), Student and
Exchange Visitor Program
(SEVP), Customs and Border
Protection (CBP), Department of
State, Department of Motor
Vehicles, Social Security Office,
SEVIS help desk, etc.)
Data management software
ISSM contacts
Government Sponsored program
Representatives
University Exchange
Coordinators worldwide
Reason for Contact
To work with, answer questions, and resolve problems
To coordinate software programs and follow university information
technology policies and guidelines
To assist and provide information as necessary
To work with, answer questions and resolve problems
To assist and provide information as necessary
To assist and provide information as necessary
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and three years of related experience including one year working
with information technology, and two years working in an international field including a
basic knowledge of F and J visa regulations, and international exchange program
development; must be a US citizen for access to SEVIS
Preferred Licenses and Certifications: None
c.
Indicate any license or certificate required for this position.
None