Item 4.B-November 4, 2011
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html
for complete instructions.
Incumbent(s) Name (if applicable): Position #(s): CL 42034
Current Range: CL GR 27 Current Title: Lab Technician II
(JCC:10.726,GR27,NE )
Department: Environmental Health & Safety
Account #(s): 1101-121-0006
College/Division: Vice President,
Research
Action Proposed: ( check all that apply ) CLASSIFIED TO ADMINISTRATIVE FACULTY
(X) New position: Proposed Range: 2
Proposed Title: Specialist, Chemical Inventory
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current or new HR assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Luis Barthel-Rosa
____________________________________________________________
Director/Chair/Dean Stephanie Woolf, Director EH&S
Approved for Salary Placement Committee review.
__________________
Date
__________________
Date
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Marsha Read
__________________
Date
Vice President, Research / Dean, Graduate School
Action Approved by the President (Completed by Faculty HR):
Position #:
Job Class Code:
Range:
Exempt: Yes or No Census Code:
Effective Date:
Approved Title:
____________________________________________________________ __________________
Employee Signature Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008

Position Description - Chemical Inventory Specialist Page 2
1. Summary Statement: State the major function(s) of the position and its role in the university. Attach an organizational chart with positions, ranges, and names for the division which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Specialist, Chemical Inventory works closely with and reports to the Chemical Inventory
Coordinator (CIC) within the Laboratory Safety Program of the Environmental Health and Safety
(EH&S) Department. The Specialist is a senior member of the team that maintains the University’s chemical inventory database. The Specialist is responsible for coordinating chemical receiving and delivery inventory activities; the scheduling of the physical chemical inventory of buildings, laboratories, and workspaces that house chemicals in the University’s facilities; and the maintaining the chemical inventory software and database. The incumbent will perform inventory duties as needed. The Specialist also coordinates the logistics for the safe packaging and delivery of chemicals to laboratories.
2. List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40 % Chemical Inventory Coordination

Calculate staffing demand and coordinate schedules to ensure adequate staffing is available daily for Central Services and in-building inventory activities

Coordinate logistics for the chemical reciept and delivery inventory with Central Services
Personnel and the Chemical Inventory Technicans

Coordinate and schedule the physical chemical inventory of buildings, laboratories, and workspaces with the occupants of those spaces and the technicians

Establish and monitor procedures that ensure the safe handling, re-packaging, and transportation of chemical containers for all inventory processes

Manage incidents involving damaged containers or unsafe storage conditions

Perform inventory activities as needed
40% - Chemical Inventory Data Acquisition and Management

Coordinate all chemical inventory data acquisition activities in campus laboratories and at
Central Receiving

Maintain accurrate database including contact information, chemical storage locations and associated responsible persons

Perform quality assurance checks on inventory data entry to ensure data quality meets regulatory and internal standards

Work with faculty and/or staff to resolve concerns regarding chemical inventory processes

Communicate issues or enhancements regarding inventory electronic databases and devices

Review data entry by technicians to ensure consistency and accuracy
20% - Software and Database Support

Communicate software outages or issues affecting daily operations directly with external software providers

Make recommendations on possible software enhancements

Assist CIC with: identification of unassigned chemicals listed in inventory database; collect chemical hazard information needed for GDN assignments; communicate unassigned chemicals and associated hazard information to CIC

Generate reports needed for regulatory compliance permits and activities, workplace evaluations, and special requests

Position Description - Chemical Inventory Specialist Page 3
3. Describe the level of freedom to take action and make decisions with or without supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Chemical Inventory Specialist works under the under general supervision and guidance of the
Chemical Inventory Coordinator (CIC). The Specialist must exercise independent judgment when prioritizing, planning, and scheduling chemical inventory activities to ensure their timely completion by the deadlines established. The incumbent must exercise independent judgment when conducting chemical inventory in laboratories and other workplace areas to ensure that chemical information in collected in a manner that minimizes disruption to the occupants’ work and prevents damage to sensitive chemicals. The incumbent must also exercise independent and professional judgment when resolving issues with chemicals (e.g., damaged chemicals/containers, spilled chemicals, unsafe storage, special inventory procedures, etc.) .
Impact:
If the duties are not performed, chemical receiving, delivery and inventory could be disrupted causing an inconvenience to faculty and staff and interrupting a critical data source for one of EH &S’s regulatory permits, which could produce erroneous results on the permit report. The long-term failure to meet to objectives of the inventory program could result in regulatory fines, loss of required environmental permits, delay of research activitie s, and damage to the department’s and university’s reputation with regulators, the community, and funding agencies. The Specialist can also create inconveniences or disruptions for faculty, staff and/or students if failing to communicate scheduled building inventory activity and when gaining access to laboratories and other areas. Failure to safely handle chemical containers during inventory may result in damage to research materials/property and or persons. Failure to identify and communicate damaged containers delivered to Central Receiving may put the driver at risk for chemical exposure.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).

Basic knowledge of chemistry and chemcial nomenclature, chemical and biochemical reagents and products, household chemicals

Safe handling of hazardous materials

Portable electronic devices, scanners, hand-held computers

Federal Environmental Protection Agency (EPA) codes for hazardous waste

Computer networks, data acquision, data storage and databases

Regulatory permit and reporting requirements, and data analysis required for regulatory reports

Proficient in use of a personal computer and current software applications including but not limited to Internet/Communication Activities, and Microsoft Office Suite (Word, Excel,
PowerPoint and Outlook)

Proficiency in the use of specialized computer software and hardware for chemical inventory, package tracking and geographical mapping

Excellent interpersonal skills and customer service skills

Excellent organizational and time management skills

Excellent written and verbal communication skills

Project management

Position Description - Chemical Inventory Specialist Page 4

Safely handle large numbers of delicate (glass) containers containg hazardous and or/expensive materials

Ability to safely manipulate heavy objects (lift 50 lbs and manipulate 55 gallon drums) containing hazardous materials

Accurrately acquire and process large volumes of data with an attention to detail

Work as a team member to achieve common goals
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Reason for Contact Internal
University Faculty, Staff and
Students
Delivery of chemicals, inventory database information, electronic floor maps with chemical storage locations, assist in searching/using chemical inventory software, and oversee chemical handling during inventory
External
Vendors
Reason for Contact
Report problems with software or chemical shipments
6. Indicate the minimum qualifications which are necessary in filling this position should it become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent. a. Minimum educational level, including appropriate field, if any.
B achelor’s degree, or Master’s Degree, from an accredited insitution. b. Minimum type and amount of work experience, in addition to the above required education necessary for a person entering this position.
Bachelor’s degree and one year of professional experience or a Master’s degree and course-related experience in handling hazardous chemicals in a laboratory environment, hazardous material management, or hazardous chemical waste handling
Preferred Licenses or Certifications: None c. Indicate any license or certificate required for this position.
S tate of Nevada Class C driver’s license upon hire