Item 3.B–September 14, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Hammer, Jed
Position #(s): 10825
Current Title: Analyst, Facilities Planning & Analysis (PBA)
Current Range: 3
(JCC:76488;3D;CM3604;CC073;E)
Department: Planning Budget & Analysis
College/Division: Vice President,
Administration & Finance
Account #: 1101-104-1601
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( X) Title Change, Proposed Title: Senior Planner, Space Management
( X ) Proposed Reassignment from Range 3
to Range 4
( ) Revised PDQ only (no change in range or title)
Range: JCC (HR assigned):
( ) Line of Progression (show titles below)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Bruce Shively, Assoc Vice Pres, PBA
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Ron Zurek
Date
Vice President, Administration & Finance
Action Approved by the President (Completed by Faculty HR):
Position #: 10825
EEO Code: 3D
CUPA Code: CM3604
Exempt: Yes or No Census Code: 022
Job Class Code: 67297
Range: 4
Effective Date: 8/1/2012
Approved Title:
SENIOR PLANNER, SPACE MANAGEMENT
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 6/1/2012
Position Description – Senior Planner, Space Management
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1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Senior Planner, Space Management, in Planning, Budget and Analysis (PBA), maintains the
official campus facilities space inventory, directs the development, and management of data related to
facilities assignments, usage and utilization for department space allocation, capital project planning,
and campus master planning. The Senior Planner is responsible for developing and maintaining data
to support the facilities and administrative (F&A) and recharge cost allocations. The position reports to
the Associate Vice President, PBA, and provides relevant data and analytical planning support to the
Facilities Resource Committee, Vice Provost, Vice President Administration and Finance, PBA, and
numerous campus committees and workgroups on matters related to space allocation, capital
planning, campus master planning, F&A costs, lease agreements and facilities management policies.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
35% - Campus Computer Aided Facilities Management Systems Development and
Management
 Plan, develop, integrate and maintain Computer Aided Facilities Management data system
(CAFM; an add-on to PeopleSoft) which houses detailed space statistics on university rooms,
buildings, square footage, inventory, etc.
 Plan, design, collect, assimilate and maintain F&A data component of CAFM
 Assemble and analyze data; prepare reports, tables, charts, etc., for the biennial renegotiation
of university F&A cost calculation; collaborate with consultant to develop recommendations
 Plan, design and implement integrated systems between CAFM resource and
college/departments (e.g., TLT classroom renovations; EH&S GIS system)
 Conduct and/or manage space allocation surveys and provide consultation, analysis and
recommendations for academic and administrative space allocations and relocations based on
supporting metrics
25% - Administration Support
 Make recommendations to and coordinate the activities of the Facilities Resource Committee,
department chairs, deans, vice provosts, and associate vice presidents in the preparation of
resourced materials and justification data for campus master plans, capital projects, space
allocation requests and lease agreements
 Recommend new and/or modifications to existing policy regarding space allocation
 Provide data for university recharge cost allocation calculations
20% - Staff Supervision and Evaluation
 Direct and supervise the daily activities of Facilities Technicians in the office of PBA
 Conduct annual evaluations on direct staff
10% - NSHE Space Utilization Study
 Prepare space utilization study data for in-house use each semester, and biennially for
Nevada System of Higher Education (NSHE) and state offices
Position Description – Senior Planner, Space Management
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10% - Facilities Data Requests Response
 Respond to requests for facilities data about the campus from outside organizations including
other educational institutions, emergency relocation data for Scheduling Services and city,
county, state and federal agencies
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Senior Planner prepares complete and accurate space data for capital development, campus
master planning, space utilization and allocation issues. The individual works closely, but with
considerable independence, with the Associate Vice President, PBA on decisions and judgments
associated with the position. Incumbent makes decisions by applying broad policies to problems and
situations not falling clearly within precedents. The position adapts or modifies methods to meet
changing conditions.
Impact:
Preparation of complete and accurate space data must be rigorously exact in order for sound
decisions to be made on F&A rate calculation, space utilization and allocation, capital development,
and campus master planning. Poor performance in this position will result in less than optimal space
utilization by university units and departments and could potentially result in the development of new
facilities that do not align with institutional needs.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Post-secondary education facilities inventory classification systems and F&A calculations
 Blueprint reading, architecture, construction, and facilities planning
 Management of higher education institutions
 Program/project/ planning, development, coordination, and management
Skills:
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Computer assisted design (CAD) software, ArcGIS and CAFM software
 Excellent verbal and written communication to communicate clearly in complex written reports
as well as verbally in dealing with university personnel and with non-university public and to
present ideas clearly, effectively and persuasively
 Analytical, decision-making, and problem-solving skills
 Human resources management and supervisory skills, including an ability to teach and mentor
technical staff and to achieve both timely completion of goals and client satisfaction
 Effective organizational skills
Ability to:
 Maintain accurate up-to-date records
 Establish rapport and interact effectively with diverse populations including faculty,
staff, administrators, colleagues, partner organizations, and the general publicDevelop
credibility, formulate partnerships that result in collaborative efforts, and sustain effective
working relationships with supervisor, faculty, staff, and other campus personnel within the
community, including individuals, groups, and organizations
Position Description – Senior Planner, Space Management
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Maintain professional business and work ethics and standards
Manage resources effectively and efficiently
Recruit, hire, supervise, manage, train, and evaluate staff
Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Associate Vice President PBA,
administrators and directors in
VPR, Facilities Services and
Vice Provost
Vice Presidents, Deans,
Directors, Department Chairs,
faculty and staff (i.e., TLT,
EH&S, OSPA, Real Estate, etc.)
Facilities Resource Committee
Principle Investigators
Reason for Contact
Regular meetings to discuss issues related to space planning,
facilities data reporting, instructional utilization data and reporting
and F&A data and reporting
External
NSHE
Reason for Contact
To discuss issues related to space planning and allocation,
facilities data reporting, instructional utilization data and reporting
and F&A data and reporting
To discuss issues related to space planning and allocation,
facilities data reporting, instructional utilization data and reporting
and F&A data and reporting
Personnel at other educational
institutions, colleagues
associated with professional
planning organizations
Personnel at city, county, state
and federal agencies
Consultant
To discuss issues related to, space planning and allocation,
facilities data reporting, instructional utilization data and reporting
and F&A data and reporting
To coordinate Committee meetings and decisions
To consult on space utilization decisions and allocations
To discuss issues related to space planning and allocation,
facilities data reporting, instructional utilization data and reporting
and F&A data and reporting
To prepare and submit data for negotiation for F&A rates
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and five years, or a Master’s Degree and three years, of experience
in facilities management, post-secondary education facilities inventory classification,
computerized database management systems, and computer aided design (CAD)
systems
Preferred Licenses or Certifications: None
Position Description – Senior Planner, Space Management
c.
Indicate any license or certificate required for this position.
None
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