ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: 5/1/2015
Title
Manager, Interdisciplinary Outreach Programs
Essential Function: Light Work
Range
JCC
2
67678
Description: Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of
force frequently, and/or a negligible amount of force constantly to move objects. Light work requires
walking or standing to a significant degree and pushing and/or pulling
1. Summary Statement: State the major function(s) of the position, the role in the university,
and the supervisor’s title.* (This section is used for advertisement of the position.)
The Project Manager, Interdisciplinary Outreach Programs, augments academic
researchers/faculty by performing management of specific research projects, related to
University interdisciplinary outreach programs conducted by University Interdisciplinary Outreach
Liaison (IOL). The position coordinates and manages multiple activities and operations across
the projects; performs research activities on grants; exercises grant management; provides
support to the Principal Investigators (PI) on multiple projects; collaborates with graduate
students and supervises undergraduate students involved in research and outreach programs.
The Project Manager is responsible for communication and coordination between Interdisciplinary
Outreach Liaison and University faculty and staff; NSHE institutions; Federal, State, and local
agencies and organizations; Tribal governments and groups. This position reports directly to the
University Interdisciplinary Outreach Liaison.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
45% - Project Management and Evaluation
 Coordinate and manage multiple project activities with projects’ Principal Investigators
 Co-design project evaluation instruments, collect and analyze evaluation data, prepare
evaluation results for presentation and publication, evaluate projects outcome and
develop action plans for project improvement
 Document project activities
 Collaborate with PI and researchers to draft and complete and submit fiscal reports on
projects and developing progress reports in areas of responsibility; ensures accuracy of
information
 Write and disseminate project reports, updates, news items, etc., for consortium
members, stakeholders, and others through document database and upload to the IOL
website (fact sheets, publications, announcements, progress reports, etc.)
 Develop long- and short-term spending of off load amounts and ensure funds are
allocated and used appropriately within fiscal year
 Ensures human subject protocols are in compliance as necessary
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Project Manager, Interdisciplinary Outreach Programs
30% - Communication and Outreach
 Collaborate with external organizations and community stakeholders to plan and execute
research program activities
 Develop positive relationships and provide effective communication with all
organizations/stakeholders in order to respond to project-related requests
 Represent IOL on University and community meetings and conferences
 Organize, lead and facilitate program-related activities and meetings, including the
creation of agenda, preparation of material, meeting logistics, and collection of evaluation
data
 Assist IOL in documenting and reporting interdisciplinary outreach programs through
publications and document upload to the UNCE IOL website
 Initiate collaboration and coordination of project deliverables through active participation
in meetings
25% - Grant Management and Writing
 Participate in the development of new and continuing funding proposals to funding
agencies with final approval by direct supervisor
 Collect background information and data and prepare documents required for grant
submission, grant reporting, and related documentation with final approval by supervisor
 Assist in preparation and calculation of budget for grant applications; both new and
continuing funding with PI(s)
 Participate in preparing grant progress and fiscal reports on grants for funding agencies
 Inputs information for proposals for funding into federal government portal InfoNet
website
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
The position takes direction from the IOL on actions impacting the University and in setting goals
and tasks relating to the position. The position manages weekly activities to ensure expenses
are accurately shown in CAIS reports. The position develops and presents long- and short-term
plans for off load of salaries and ensures allocated dollars are spent wisely and within fiscal year.
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
The incumbent drafts new and revised budgets and final progress reports for final review and
approval by the IOL. The position makes recommendations and presents concerns and issues
beyond scope of responsibilities that require resolution by the IOL. PI/IOL has final signature
authority on budgets and is responsible for integrity of research through Office of Research
Integrity.
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Project Manager, Interdisciplinary Outreach Programs
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
Adaptability
☒
Analytical Thinking
☒
Communication
☒
Diversity and Inclusion
☒
Financial Responsibilities
☒
Human Resource Responsibilities
☒
Leadership
☒
Program/Project/Functional Knowledge
☒
Resource Responsibilities
☒
Serving Constituents
☒
Teamwork
☒
Other (specify)
☐
6. Minimum requirements of the position. Minimum requirements should be consistent with
the Job Evaluation Model. If Line of Progression, minimum requirements must be
defined for each range.
Education
Experience
Bachelor’s Degree
Two years of relevant work experience
Master’s Degree
One year of relevant work experience
Relevant Experience: In implementation and evaluation of program outreach
initiatives
Certification and Licensure:
 Valid Driver License for driving a state vehicle
Schedule or Travel Requirements:
Travel in state and out-of state as necessary for completion of program related tasks.
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Project Manager, Interdisciplinary Outreach Programs
Optional Addendum: Describe the knowledge, skills, and abilities required to successful
performance of this job (in bullet format).
Knowledge of:
 Survey methods and design
 Statistics and data analysis
 Database management
 Extension program development, evaluation, reporting and strategies for data collection
and management
 Federal and state grant/contract guidelines and compliances
 NSHE general rules, policies and procedures.
 Budget management
 OSP requirements and procedures
Skills:
 Strong verbal and written communication
 Strong skills in survey methods and instrumentation design
 Excellent advanced synthesis and analytical skills related to qualitative and quantitative
data analysis and reporting
 Excellent time management and organization skills
 Strong fiscal accounting and budget management skills
 Program/project/event planning, development, coordination, and management
Ability to:
 Work independently, including archival research, collect and analyze secondary data, and
complete job assignments without direct daily supervisions
 Communicate effectively with others in person, in writing and via phone, email, and
interactive video
 Establish rapport and interact effectively with diverse population
 Work a flexible schedule
 Facilitate exchange, coordination, and collaboration of information, work, and
projects/events
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