ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: 7/1/2015
Title
Range
JCC
Associate Project Coordinator, NCED
1
67244
Project Coordinator, NCED
Project Manager, NCED
Senior Project Manager, NCED
2
3
4
67245
67246
67247
Essential Function: Sedentary Work
Description: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary
work involves sitting most of the time, but may involve walking or standing for brief periods of time.
1. Summary Statement: State the major function(s) of the position, the role in the
university, and the supervisor’s title.* (This section is used for advertisement of the
position.)
The faculty of the Nevada Center for Excellence in Disabilities (NCED) in the College of
Education (COE) provide comprehensive and direct program support on specific grants,
contracts, and programs to assist individuals with developmental disabilities achieve
independence, productivity, integration and inclusion into the community. The positions are
responsible for project coordination, supervision, communication, and budget management for
projects that provide model services, disseminate information, provide pre-service and
professional development training, conduct program evaluation and research, and provide
technical assistance to state agencies, schools districts, businesses, the general public,
individuals, and families members
Range 1 – Associate Project Coordinator
Under the direction of the Director, NCED, the Associate Project Coordinator provides general
NCED program support and is responsible for the coordination and implementation of project
activities and for marketing and community outreach. The position is responsible for data entry,
generation of reports for assigned project(s), and program records maintenance and
destruction. The position typically reports to a Project Coordinator, Project Manager, or Senior
Manager.
Range 2 – Project Coordinator
Under the direction of the Director, NCED, the Project Coordinator provides general NCED
program support and is responsible for the planning, coordination and implementation of
meetings and for marketing and community outreach. The position is responsible for data entry,
generation of reports for assigned project(s), and program records maintenance and
destruction. The position assists with writing of new and continuing grant proposals. The
position typically reports to a Project Manager, or Senior Manager, or the NCED Director.
1
Line of Progression – Associate Project Coordinator, Project Coordinator, Project Manager,
Senior Project Manager - NCED
Range 3 – Project Manager
The Project Manager is responsible for planning and coordinating project activities, making
decisions on budget expenditure, and tracking project progress and results. The position
manages professional relationships both within the NCED, project participants, and funding
agencies. The position serves as principle investigator for the project and is responsible for
development of competitive proposals, continuation proposal, and all project reporting. The
position will often supervise students, project coordinators, and associate project coordinators.
The position may report to a Senior Project Manager or the NCED Director.
Range 4 – Senior Project Manager
The Senior Project Manager must efficiently and effectively plan and execute projects by
balancing internal and external stakeholder interests. The incumbent must understand both the
needs of the funding agency as well as those of constituents being served and simultaneously
manage the dynamics of their changing needs. The position is responsible for overall project
management for multiple and/or complex projects. This includes supervision of staff, in
accordance with guidelines and timelines established by funding agencies. The incumbent
manages project resource allocation and provides budget oversight to ensure scope of work
and project deliverables are met. The position reports to the NCED Director.
* Attach an organizational chart with positions, ranges, and names for the division.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
Range 1 – Associate Project Coordinator
60% - Project Coordination
 Monitor project deliverables and timelines, notify the Project Director when issues arise,
and take corrective actions as needed
 Serve as a resource for the assigned project area for both internal and external
customers
 Assist in creating, editing, and disseminating marketing materials
 Understand the needs of clients and project mission and assist with the orientation and
development of new clients
30% - Communication
 Maintain positive relationships with all project participants or partners and assist them
with issues or concerns
10% - Reporting
 Document activities and develop feedback report to communicate project findings and
activities to Project Director
 Maintain data process, i.e., tool development, data entry into appropriate data bases,
scheduling and assurance of appropriate tracking, storage and destruction of records to
ensure confidentiality
2
Line of Progression – Associate Project Coordinator, Project Coordinator, Project Manager,
Senior Project Manager - NCED
Range 2 – Project Coordinator (in addition to R1 duties above)
50% - Project Coordination
 Identify, implement and monitor continuous quality improvement (CQI) and internal
quality controls (IQC) processes for activities
35% - Communication
 Organize meetings between NCED and project client(s) and meetings with the other
departments and/or agencies to ensure all the departments cooperate and the work
flows smoothly
 Organize, lead and facilitate project-related activities and meetings, including the
creation of agendas, preparation of materials, and collection of evaluation data.
10% - Budget Management and Reporting
 Document activities and develop feedback report to communicate project findings and
activities to Project Director
 Complete and submit fiscal reports to the Project Director to track budget expenses
 Contribute to and develop progress reports and continuation of proposals in area(s) of
responsibility as assigned by the Project Director
5% - Grant Writing
 Assist in the development of new funding proposals with oversight by Director
Range 3 – Project Manager (in addition to above Range 2 duties)
50% - Project Coordination and Leadership
 Collaborate with internal and external partners to negotiate and implement project goals
 Schedule the complete work plan and maintain the paperwork of the project
 Prepare presentations and meet with project clients to discuss and carry out project
mission
 Work with community partners and funding agencies to identify subjects to participate in
the project; ensure parental consent for participation; collaborate on assignment of
participants and control group of students
 Participate as a coach and observer in classrooms with students enrolled in the project
and urge teachers and parents to follow instructional behavioral model for changing and
improving student challenges.
 Develop and deliver training activities as required by the project.
10% - Communication
 Communicate and resolve issues about contractual and implementation aspects of the
project(s) with faculty, staff, parents, and community members
 Provide updates and information about the project to relevant stakeholders
20% - Budget Management and Reporting
 Ensure that all expenditures for the project budget follow the policies and guidelines set
by the granting agency to maximize the delivery of project deliverables as outlined within
the project scope of work
 Gather and assess data on randomized selection and control group on child behavior
improvement
 Complete and submit required reports in a timely manner
3
Line of Progression – Associate Project Coordinator, Project Coordinator, Project Manager,
Senior Project Manager - NCED
10% - Supervision
 Manage assigned projects ensuring daily assignments are completed
 Supervise Classified and Administrative staff who implement policies and/or practices of
the project
 Supervise implementation of practices in community settings (schools, child care
facilities, programs, etc.)
10% - Grant Writing
 Develop and recommend ideas for future projects to the Director
 Develop budgets and proposals
Range 4 – Senior Project Manager (in addition to above Range 3 duties)
50% - Project Development and Leadership
 Act as primary contact for project(s)
20% - Communication
 Same as above
10% - Budget Management
 Develop and manage budgets for various more complex projects
10% - Supervision
 Mentor and train staff in project completion
 Hire, train, assign duties, and evaluate staff on multiple projects
10% - Grant Writing
 Identify new project ideas and funding sources
 Develop proposals and budgets for future projects
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
Range 2-4 will be involved in making decision about the best approach to respond to and
implement strategies to accomplish the goals and objectives of the grant projects; communicate
with funders, and participants; and budget decisions. Range 2 will have input into the decision.
Range 3 will typically make the decision with input from the NCED Director. Range 4 will make
decisions independently. Range 1 will implement the strategies determined by the other faculty.
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
Range 1 faculty will bring problems issues to supervising faculty that required new solutions or
adaptations of existing practice or procedures. Range 2-4 will typically resolve problems within
their projects that are within the scope of work defined by the goals and objective of the project
with more independence moving up the ranges. All faculty would bring issues to the Director to
4
Line of Progression – Associate Project Coordinator, Project Coordinator, Project Manager,
Senior Project Manager - NCED
resolve issues that might challenge the relationship with funding sources or might be in conflict
with university policy.
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
Adaptability
☒
Analytical Thinking
☒
Communication
☒
Diversity and Inclusion
☒
Financial Responsibilities
☒
Human Resource Responsibilities
☒
Leadership
☒
Program/Project/Functional Knowledge
☒
Resource Responsibilities
☒
Serving Constituents
☒
Teamwork
☒
Other (specify)
☐
6. Minimum requirements of the position. Minimum requirements should be consistent
with the Job Evaluation Model. If Line of Progression, minimum requirements must be
defined for each range.
Range 1:
Education
Bachelor’s Degree
Master’s Degree
Experience
One year of related work experience
Relevant Experience: working in a closely related field or for family members
or self-advocates a minimum of one year of significant life experiences with
disabilities and/or training that provides a needed perspective for projects within
the Nevada Center for Excellence in Disabilities. Some projects require family
members or self-advocates to be employed on specific projects.
Certification and Licensure: None
Schedule or Travel Requirements: None
5
Line of Progression – Associate Project Coordinator, Project Coordinator, Project Manager,
Senior Project Manager - NCED
Range 2:
Education
Bachelor’s Degree
Master’s Degree
Experience
Two years of relevant work experience
One year of relevant work experience
Relevant Experience: of professional experience in the field of disabilities or
related fields
Certification and Licensure: None
Schedule or Travel Requirements: None
Range 3:
Education
Bachelor’s Degree
Experience
Four years of related professional
experience
Master’s Degree
Three years of related professional
experience
Relevant Experience: In the field of disabilities, training and/or consultation in
evidence-based practices and data collection and progress monitoring, or
relevant and related experience plus project and budget management
Certification and Licensure:
Some projects may require licensure or certification such as but not limited to Board
Certified Behavior Analyst (BCBA), Board Certified Assistant Behavior Analyst (BCaBA),
Rehabilitation Engineering and Assistive Technology Society of North America
(RESNA).
Schedule or Travel Requirements: None
Range 4:
Education
Master’s Degree
Experience
Six years of related professional
experience
Doctoral Degree
Four years of related professional
experience
Relevant Experience: including demonstration of leadership in the field of
disabilities, systems change, training and/or consultation in evidence-based
practices and data collection and progress monitoring, or relevant and related
experience plus project and budget management.
Certification and Licensure:
Some projects may require licensure or certification such as but not limited to Board
Certified Behavior Analyst (BCBA), Board Certified Assistant Behavior Analyst (BCaBA),
Rehabilitation Engineering and Assistive Technology Society of North America
(RESNA).
Schedule or Travel Requirements: None
6
Line of Progression – Associate Project Coordinator, Project Coordinator, Project Manager,
Senior Project Manager - NCED
Optional Addendum: Describe the knowledge, skills, and abilities required to successful
performance of this job (in bullet format).
Knowledge of:
Range 1 – Associate Project Coordinator
 Project coordination, to include but not limited to, maintaining timelines; scheduling
meetings; following federal and state grant/contract guidelines; and, relationship building
Range 2 – Project Coordinator
 Disabilities services, family support, special education, typical, and atypical
development.
 Research design and strategies for data collection and management.
 Basic program development, evaluation strategies, and reporting to university, state or
Federal agencies
 Higher education general rules, policies and procedures
Range 3 – Project Manager (in addition to above Range 2)
 Strategies for supporting, training, and coaching providers and practitioners in
implementing evidence-based practices and services children and adults with disabilities
 Knowledge in content areas specific to projects such as Positive Behavioral Support,
Employment, Transition, Special Education, Inclusion, Self-Advocacy, and SelfDetermination.
 Service delivery systems for people with disabilities and their families or support groups
 Budget development and management
 Project management
 Proposal development and grant administration
 Utilization of databases for analysis of information
 Basic program development, evaluation strategies, and reporting to university, state or
Federal agencies
 Human subjects research protection guidelines
 Research methodologies and statistical analysis
Range 4 – Senior Project Manager (in addition to above Range 3)
 Project creation and development
 Program marketing
Skills:
Range 1 – Associate Project Coordinator
 Effective verbal and written communication
 Proficiency in use of a personal computer and current software applications including but
not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Range 2 – Project Coordinator (in addition to above Range 1)
 Strong verbal and written communication
7
Line of Progression – Associate Project Coordinator, Project Coordinator, Project Manager,
Senior Project Manager - NCED


Excellent time management and organizational skills
Problem-solving skills
Range 3 – Project Manager (in addition to above Range 2)
 Strong verbal and written communication to include presentations and consultations
individually and to groups
 Coaching and mentoring skills
 Supervisory and management skills
 Personnel management
Range 4 – Senior Project Manager (in addition to above Range 3)
 Strategic planning skills and experience
 Leadership skills
Ability to:
Range 1 – Associate Project Coordinator
 Communicate effectively with others
 Maintain accurate up-to-date records
 Maintain confidentiality of sensitive information
 Travel periodically
Range 2 – Project Coordinator
 Communicate effectively with others in person, in writing, and via phone, e-mail,
videoconference or any other technology-aided communication
 Work in a variety of settings
 Establish rapport and interact effectively with diverse populations
 Work a flexible schedule
Range 3 – Project Manager (in addition to above Range 2)
 Coach and facilitate classroom based teams
 Complete complex, multi-step tasks
 Locate funding sources and assist with writing grant proposals
 Manage resources effectively and efficiently
 Create and execute project work plans and revise as appropriate to meet changing
needs and requirements
Range 4 – Senior Project Manager (in addition to above Range 3)
 Manage resources effectively and efficiently
 Supervise and mentor staff in project mission and successful completion
 Locate funding sources and write grant proposals
8