Item 2.M-April 20, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Office of Associate Dean, Students (SJ)
College/Division: Student Life Services /
Vice President, Student Services
Account #(s):
Action Proposed: (check all that apply)
2
(X) New position: Proposed Range:
Proposed Title: Program Specialist, Student Conduct
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Gerald Marczynski
Associate Vice President, Student Life Services
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code: 3A
CUPA Code: CM7602
Exempt: Yes or No Census Code: 200
Job Class Code: 67212
Range: 2
Effective Date: 4/1/2012
Approved Title:
PROGRAM SPECIALIST, STUDENT CONDUCT
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description - Program Specialist, Student Conduct
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Reporting to the Assistant Dean, the Program Specialist, Student Conduct, investigates and
adjudicates reported violations of the campus Alcohol and other Drug Policies (AOD). The incumbent
utilizes the campus sanctioning guidelines to determine the appropriate campus referral for each
student found in violation. The Program Specialist assists the Assistant Dean in investigating and
resolving additional types of cases as assigned. The Program Specialist supports the Assistant Dean
in recognizing emerging student conduct trends to develop and implement prevention and awareness
programs and assists in gathering assessment data related to student conduct programs.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
60% - Investigation and Resolution of Violations
 Receive and review allegations of violations of the university’s Alcohol and other Drug Policies
and regulations
 Utilize the conduct database system to create, maintain, and close conduct files
 Facilitate a conduct conference with those students charge with an (AOD) violation
 Utilize campus sanctioning guidelines to assign appropriate intervention for those students
found responsible for a violation
 Assist in resolving additional cases of student misconduct as assigned and in advising the
Campus Student Conduct Board
 Draft charge letters
25% - Prevention Outreach
 Aid in assessing and defining emerging conduct trends arising within the campus and
surrounding community
 Assist in the development and implementation of prevention and awareness programs
designed to address the identified trends and reduce violations of the university student code
of conduct
 Develop and implement innovative presentations for New Student Orientation, Greeks,
Residence Halls, Intercollegiate Athletics, the Center for Student Cultural Diversity and other
campus departments as requested
 Utilize appropriate print, electronic and social media outlets and materials to connect and
engage with students
10% - Assessment and Evaluation
 Assist in collecting and evaluating assessment data as related to the conduct process,
awareness and prevention campaigns and presentations
 Collect assessment data for the Office of Student Conduct and the Division
5% - Professional Development
 Attend conferences and workshops to keep current with best practices and innovations within
student Conduct
 Review, research and develop new and innovative ideas for furthering the goals and
objectives for the Office of Student Conduct, Student Life Services and the Division of Student
Services
Position Description - Program Specialist, Student Conduct
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Program Specialist works directly with students, residence hall staff, and police services in terms
of investigating and resolving violations of the Alcohol and Other Drug policies. The Program
Specialist has limited authority to adjudicate non-complex student issues. More complex cases are
referred to the Assistant Dean. who monitors discretion for mandating educational sanctions outside
of the campus designed guidelines.
Impact:
Decisions made by the Program Specialist directly impact the level of recidivism and retention for
those students involved in violations of the university’s student code of conduct. The Program
Specialist decisions can determine whether a student repeats inappropriate behavior or if the student
actually learns from the experience. Successful implementation of Outreach programs directly
impacts students committing violations of the university’s student code of conduct. Successful
accomplishment of position responsibilities supports and assists in strengthening a student’s
commitment to the University’s values and expectations, which contributes to their persistence and
timely graduation.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Student development theory
 Basic Due Process, legal issues and practices in higher education and student conduct
 Assessment and evaluation methods
 Program development and implementation
 Risk and liability management
Skills:






Interpersonal and human relations
Excellent verbal and written communication to include public speaking and presentation skills
Facilitation skills
Excellent organizational skills
Critical thinking/inquiry skills
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) and e-media
Ability to:
 Remain flexible and modify approaches to meet changing conditions
 Work effectively with a diverse group of students, faculty, staff and administrators
 Coordinate multiple projects
 Navigate and negotiate complex situations and develop effective solutions
Position Description - Program Specialist, Student Conduct
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Students
Residence Hall Staff
Police Services
Student Leaders, ASUN/Student
Activities Administrators, and
other campus faculty &
administrators
External
Parents
Reason for Contact
To investigate and resolve allegations of misconduct
To collaboratively investigate and resolve allegations of
misconduct when a student's actions occur in Residence Halls or
when the student is an on-campus resident and the RD would be
the better conduct officer
To coordinate investigation by sharing information regarding
allegations of misconduct
To create and coordinate implementation of innovative prevention
and awareness programs
Reason for Contact
To consult and refer to appropriate campus resources when
contact is initiated by the parent as a result of FERPA approved
parent notification letter
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years or Master’s Degree and one year of professional
experience in student services
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None