Item 3.H-November 9, 2012; Item 2.A–October 12, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department:
Facilities Maintenance Services
College/Division: Facilities Services / Vice
President, Administration and Finance
Account #(s): 1101-104-1410 (50%) and 1201-121-0809 (50%)
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 3
Proposed Title: Manager, Campus Safety (FMS)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Denise Baclawski
Date
Senior Director, Facilities Maintenance Services
____________________________________________________________
__________________
Director/Chair/Dean
Sean McGoldrick
Date
Associate Vice President, Facilities Services
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Ron Zurek
Date
Vice President, Administration and Finance
Action Approved by the Provost/President (Completed by Faculty HR):
67302 Range:
3
Pos #(s):
JCC:
EEO: 3A
Eff: 1/11/2012
Approved Title: Manager, Campus Safety (FMS)
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Manager, Campus Safety (FMS)
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1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Manager, Campus Safety, is responsible for development, implementation and continuous
utilization of a comprehensive workplace safety program for Facilities Services (FSD) at the University
of Nevada, Reno. The Manager works in conjunction with Environmental Health and Safety (EHS) to
assess workplace conditions and develop, improve and implement university safety programs in FSD.
The Manager provides original and creative solutions (based on established and founded safety
principles) to hazardous conditions and ensures compliance with all regulations and establishes
metrics for measuring success of short and long-term goals. The Manager, in conjunction with FSD
project management staff, develops and enforces contractor control standards for Campus
construction projects. The Manager oversees the operational management of the Campus Asbestos
Management Program. The position reports to the Senior Director, Facilities Maintenance Services
(FMS). The Director of EH&S contributes input to the Manager’s annual performance evaluation.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Safety Plan Implementation and Management
 Organize and prioritize actions, events, timeline, task assignments, and methods for
implementation of detailed plans for safety programs
 Develop preventative and corrective solutions, contributing original and innovative ideas and
plans
 Integrate safety and health plan into everyday operational procedures and activities
 Integrate contractor controls program into construction standards
 Schedule, coordinate and oversee implementation of safety programs into all departmental
procedures
 Communicate program purpose, actions and events to stakeholders; obtain buy-in and
consensus of purpose among stakeholders
 Develop relationships to enhance program effectiveness
 Ensure compliance with the Campus Asbestos Management Plan
 Develop and oversee annual budget for program development, implementation and training
 Manage recharge budget for asbestos abatement projects
 Conduct on-going inspections, evaluations and consultations
 Respond to and investigate incidents, accidents and complaints in conjunction with EH&S and
Risk Management staff to develop corrective procedures for future
 Act as liaison between FSD and EHS for external inspections and audits
 Act as primary liaison for FSD on internal inspections
 Serve on University’s Occupational Safety Committee with EHS, Risk Management and other
constituents to review safety results and activities
30% - Comprehensive Workplace Safety Program Development
 Research and integrate regulations, requirements, existing plans and practices into a
comprehensive, formal, written Safety Plan for each of the FSD departments
 Seek input from and collaborate with EHS and FMS management, supervisors, and staff on
FMS safety program
Position Description – Manager, Campus Safety (FMS)
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Systematically assess work practices and operational needs, identify safety and health
hazards and barriers to safe work performance; develop workable solutions to mitigate
hazards and achieve safety goals
Develop a comprehensive contractor controls program
Conduct on-site inspections to evaluate and assess conditions and needs
Develop detailed written operational plan, incorporating research, regulations, and needs
Identify workplace hazards, conditions and practices
Analyze accident and incidents, develop trends, address recurring issues
20% - Supervision
 Supervise the certified asbestos sampling and abatement crew
 Provide direction, technical assistance, assign work and assess performance of cross
functional teams assigned for workplace hazard assessment, program development and
implementation
 Develop strong safety culture among all employees, uniting team in support of safety and
health performance goals
10% - Training and Records
 Research, evaluate and assimilate training program needs to include written documentation of
plans, actions, events, training
 Ensure accurate and timely compliance with the Campus Asbestos Management Program
 Develop formal training programs, ensuring regulatory compliance
 Conduct on-going and ad hoc training
 Develop and monitor annual training budget based on departmental needs and requirements
 Develop and maintain records maintenance system
 Ensure Safety Program measures and practices are correctly followed and utilized
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Manager works independently and makes decisions on what safety programs are needed for
compliance to safety regulations; how to create, communicate and assess effective programs; and to
determine proper resolution of safety issues. The incumbent independently translates regulations into
operational plans and procedures, and conducts formal and ad hoc training for FMS employees in
safety compliance. The Manager sets goals and objectives in conjunction with the FMS Senior
Director and apprises him/her of regulatory visits and perceived risks. The assistance of the Senior
Director is also sought in those situations where high level support for a program has not occurred
through independent efforts.
Impact:
Safety decisions and recommendations made by this position have a direct impact in the prevention of
injuries or illnesses of University personnel, students, visitors and contractors. Inadequate
performance may result in failure to achieve federal and state regulatory compliance requirements
which in turn affect the achievement of educational goals and may result in fines and liability to the
University. Liability resulting from injuries, illnesses and regulatory noncompliance can occur without
properly identifying risk factors, developing safety programs, conducting training and documenting
therefore mentioned activities.
Position Description – Manager, Campus Safety (FMS)
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4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Federal and state laws and regulations concerning occupational environmental, health, safety
and property requirements in a variety of areas including construction and facilities
maintenance
 Safety and health hazards associated with facilities/maintenance, construction activities, and
laboratory operations
 Methods to assess/measure occupational, physical and chemical hazards and risks, including
accident analysis and prevention techniques
 Maintenance practices and standards for electricians, plumbers, fire/life safety, vehicle
maintenance, and other functions in FMS
 Program evaluation and reporting to university, federal and state agencies
 Methods utilized in program development and /or redevelopment and documentation
 Supervisory policies and procedures
 Budget, business and human resource practices
 Training methods
 Chemical usages and safe practices
 Emergency preparedness, mitigation and response
 Accident/incident investigation techniques
 Principles, practices and applicable equipment related to industrial safety, and hygiene and
hazardous waste management
Skills:
 Strong supervisory and leadership skills
 Strong interpersonal and human relations skills to gain cooperation of regulators, facilities
personnel, faculty, staff and contractors
 Research methodologies – research design and data collection and analysis – both
quantitative and qualitative
 Conflict management and resolution
 Effective listening, decision making and analytical skills
 Excellent verbal and written communication to include class presentations and training
 Proficiency in use of a personal computer and current software applications including but not
limited to internet/communications activities and Microsoft Office Suite (Word, Access, Excel,
PowerPoint, and email)
 Creative problem solving and analytical skills (critical thinking)
Ability to:
 Translate regulatory requirements into an operational plan for maintenance work and apply
safety and health mitigation and control options to local circumstances
 Assess risks and hazards and make effective recommendations for action and correction
 Interpret, apply and explain applicable laws, codes, regulations and guidelines
 Understand and interpret contractual language regarding scope of work
 Develop and present effective, interactive training on safety and health topics
 Respond in a professional manner to incident calls and requests for assistance from staff,
faculty, and students
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Research issues, provide solutions, and make recommendations
Position Description – Manager, Campus Safety (FMS)
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Work well with people, both in a supervisory capacity, and a problem solving capacity with a
wide range of people (faculty, staff, contractors, local agencies)
Work with diverse populations and understand and appreciate diversity in the workplace
Prepare clear and concise reports, correspondence and other written materials
Contribute effectively to the accomplishment of University’s safety goals, objectives and
activities
Establish and maintain effective work relationships utilizing conflict resolution and group
process techniques when necessary with varying levels of management and professionals
Make effective verbal presentations to large and small groups
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
EH&S, FSD management,
supervisors and staff
Faculty, Staff and Students
Reason for Contact
To seek input from and collaborate with on development and
implementation of FSD safety program
To assess workplace hazards and provide training and technical
materials; to provide consultative services, develop a plan of
action to resolve safety issues; and ensure compliance and
conduct inspections
External
Regulators
Contractors
Reason for Contact
To facilitate campus visits and provide information
To communicate program standards; gain compliance;
enforcement
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or a Master’s Degree and two years, of professional
experience in the area of occupational safety and health in a variety of occupational
exposures, such as in a maintenance, construction or industrial setting, plus
supervisory experience
Preferred Licenses or Certifications:
Board Certification as a Certified Safety Professional (CSP)
c.
Indicate any license or certificate required for this position.
Nevada Class “C” or higher Operator’s License within 30 days of appointment