POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
INSTRUCTIONS:
1.
2.
3.
4.
5.
Complete form, sign, and submit to immediate supervisor;
Supervisor (chair/director/dean)– review, approve, sign, forward to vice president;
Vice President- approve, sign, forward to Placement Committee (c/o UNR Personnel, M/S 238);
Placement Committee recommends administrative salary range and title & forwards to President;
President finalizes. UNR Personnel forwards approval letters to Vice President, Dean or Director.
ALL INFORMATION MUST BE PROVIDED. INCOMPLETE FORMS WILL BE RETURNED TO
DEPARTMENT. QUESTIONS? CALL UNR PERSONNEL SERVICES at 784-6035.
Incumbents’ Name: Louis Christensen
Current Title: Facilities Manager
Department: Biology
Position #: P022-044
Current Range: 3
College/Division: College of Science
Action Proposed: (check all that apply)
Effective Date: July 1, 2004
New position, Proposed Range:
Proposed Title:
Title Change, Proposed Title: Facilities Director
Proposed Reassignment from Range 3 to Range 4
Revised PDQ only (no range, title change proposed)
Title Approved:
Range Approved:
(Committee Use Only)
I certify that the statements in this description are accurate and complete to the best of my
knowledge.
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
Date
Director/Chair/Dean
Date
Approved for Salary Placement Committee review.
Vice President’s Signature
Action Approved by the President:
Revised: 9/21/00
Date
Position Description
Page 2
1.
Summary Statement: State the major function(s) of the position and its role in the University.
Attach an organizational chart for the division which reflects the position in it as well as
those supervised in the department.
The Biology Department and its affiliated programs currently involve 26 faculty, 4 post-docs,
41 graduate students, 9 staff and approximately 520 undergraduate students. The
Department annually generates over 2.4 million dollars in extramural research funds from
activities that are dependent upon the physical facilities and programmatic support overseen
by the Facilities Director.
Supervise and direct use and maintenance of instructional, research, research support,
office and administrative spaces for the Biology Department; shared laboratory and research
support spaces (Biology, Biochemistry, Natural Resources and Environmental Sciences,
Animal Biotechnology and Lab Animal Care Services) and off-site spaces of affiliated
programs and support facilities (Stead teaching collection storage and preparation space,
Biological Resources Research Center and Whittel Forest and Wildlife Area).
Supervise and maintain inventory and maintenance and repair of all equipment used in
departmental and shared facilities, including contracting for services.
Manage budgets for repairs and supplies associated with Biology Department and shared
spaces.
Plan and coordinate renovation projects.
Develop and administer Biology Department's applications/proposals for University wide
programs for obtaining and upgrading instructional equipment, technology equipment and
software.
Manage departmental and shared computers, peripheral equipment and Department web
page. Supervise technical support employee for this type equipment.
Coordinate and direct activities of UNR Environmental Health and Safety (EH&S) and end
users to ensure departmental compliance with applicable policies and laws regarding use,
inventory and disposal of chemicals and hazardous materials. Coordinate EH&S programs
for work place safety (i.e. hood testing).
Assist Department Chair by gathering, organizing and presenting data used for
administration of non-academic Department functions.
Position Description
Page 3
2.
List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job.
55% - Direct facilities; Monitor daily operations of facilities to ensure satisfactory functioning.
Resolve emerging problems with utilities (plumbing, electrical HVAC, etc.) and departmental
and shared scientific equipment (capital and operating equipment) by arranging for,
coordinating and supervising appropriate personnel performing corrective work. Plan and
coordinate work associated with scheduled maintenance.
20% - Supervise departmental and shared information technology assets and campus
network access; Monitor daily operations to ensure satisfactory functioning of IT assets and
network access. Direct activities of student technical support employee to resolve emerging
issues and to maintain currency of software. Maintain inventory of IT equipment to ensure
programmed replacements of older equipment made in a timely manner. Maintain
Department web page.
5% - Maintain departmental facilities and faculty/staff data bases and student e-mail list;
Collect and maintain files from all available sources to permit reporting on facilities issues
(inventory, use, allocation) and to communicate to all personnel associated with
Department.
5% - Represent Department on facilities issues and committees; Deal with inquiries
regarding facilities assignments, utilization and scheduling. Represent Department's facility
needs to University administrators and committees and contractors (architects, engineers,
etc.) considering existing and future facilities needs. Plan and coordinate facilities
expansion and renovation.
5% - Purchasing and contract administration; Negotiate and administer service contracts for
departmental and shared capital equipment. Consult with new faculty on start-up needs.
Administer acquisition of new faculty start-up packages and later additions of capital
equipment. Develop proposals for applications to administration sponsored programs for
instructional equipment and IT equipment purchases.
5% - Environmental health and safety; Coordinate with and direct UNR Environmental
Health and Safety (EH&S) Department to ensure user compliance with policies and laws
regarding use, storage and disposal of regulated substances, inventory of same and work
place safety.
5% - Instructional and research support; Supervise activities of undergraduates performing
projects in Department spaces (i.e. Bio309, Museology and independent research).
Participate in development and supervise implementation of experimental apparati required
for new research projects.
Position Description
Page 4
3.
Describe how the decisions and judgments made by this position and the results of work
performed impact the department, division, and/or University as a whole.
Research and laboratory instruction critically depend on use of laboratory and support
spaces. Decisions and judgements of Facilities Director affect research productivity and
instructional effectiveness.
Decisions and judgements have cost impact on departmental and University's operations
and maintenance budgets.
Decisions and judgements have cost impact on faculty start-up and research budgets.
Decisions and judgements affect IT assets availability and effectiveness.
Decisions and judgments affect timeliness and relevance of Department's information
presented via World Wide Web.
4.
Describe the knowledge, skills and abilities essential to successful performance of this job.
Knowledge required by the Facilities Director include:
 capabilities and operating prinicipals of a wide range of scientific equipment used for
life sciences;
 laboratory operations policies and procedures regarding environmental health and
safety issues;
 building systems operations (HVAC, electrical, plumbing, etc.);
 construction project administration and management;
 IT equipment capabilities and operations;
 institutional policies, procedures and processes for business and administrative
matters;
 policies and procedures associated with public and grant funded accouting systems.
Skills required by the Facilities Director include:
 leadership and interpersonal communications skills for administration and supervision
of students, nonacademic and classified personnel;
 proficiency with IT equipment and productivity, graphics and web editing software);
 technical skills for understanding and troubleshooting problems with building
mechanical systems and laboratory equipment;
 business skills to assure effcient use of departmental and university funds for
operations of facilities.
The Facilities Director must be able to:
 work independently to manage and coordinate multiple tasks simultaneously;
 communicate effectively, verbally and in writing, to all members of the campus
community, vendors, contractors and the general public;
 take initiative to quickly resolve emerging problems which affect instruction, research,
and administration;
 develop proposals for renovations and new facilities which meet the needs of end users
using available resources.
Position Description
Page 5
5.
Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts; i.e., to provide services, to resolve
problems, to negotiate.
Executive Administration, Vice Provosts - Discussion and correspondence about
departmental and facility needs and plans to address them.
College Deans - Discussion and correspondence about departmental and facility needs and
problems and plans to address them.
Biology Department Chair - Discussions and correspondence regarding non-academic
departmental administration.
Department Chairs - Problem resolution (space utilization, equipment needs and use,
maintenance issues, etc.), plan development, funding issues.
University Professional and Classified Staff - Problem resolution and service needs.
Academic Faculty - Discussion and correspondence regarding support needs for their
research and instruction activities.
Graduate and Undergraduate Students - Discussions regarding support needs for research
and studies needs.
Vendors and Contractors - Supervision and coordination of their activities in work to make
facilties meet needs of users. Negotiations of contracts for services and supplies for
facilties.
General Public - Field requests for information and academic outreach support.
6.
Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than
the qualifications of the incumbent.
A. Minimum educational level, including appropriate field, if any.
Masters or Bachelors degree from a regionally accredited institution
B.
C.
Minimum type and amount of work experience, in addition to the above required
education, necessary for a person entering this position.
Masters Degree and three years or Bachelors Degree and five years comparable
professional experience (public sector business officer, director of laboratories).
Indicate any license or certificate required for this position.
none