Item 9.A-November 7, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name
OR New/Vacant:
Vacant
Vacant
CURRENT POSITION INFORMATION
Pos
Range /
Current Title:
#(s):
Class.:
17105
2
Manager, Annual Giving
00000
3
Director, Annual Giving
Department: Intercollegiate Athletics
JCC
86860
86862
College/Division: Office of President
Account #(s): 1201-107-0010
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X ) Revised PDQ only (no change in range or title)
(X) Line of Progression (show titles below)
Manager, Annual Giving (ICA)
Director, Annual Giving (ICA)
Pos #:
17107
00000
Range:
2
3
JCC:
86860
86862
EEO:
3C
3C
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature David Sabolcik, AAD, Development (DAR)
Date
____________________________________________________________
__________________
Director/Chair/Dean Doug Knuth, Special Asst to president/Director, Athletics
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Marc Johnson, President
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
Effective Date:
11/1/2014
Approved Title: See Above
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_____________________________________________
Printed Name: ____________________________________________________
Rev: 10/1/2012
__________________
Date
Position Description – ICA Annual Giving – Line of Progression
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Range 2
The Manager, Annual Giving, is a mid-level development position reporting directly to the Associate
Athletics Director, Development and is located within the Intercollegiate Athletics department. The
major function of the position is to solicit and sustain annual gifts in support of the University of
Nevada, Reno (UNR) athletics program and accompanying donor benefits/ fulfillment program and
development of a volunteer and former student-athletes programs.
Range 3, (in addition to Range 2 duties above; differences noted in bold)
The Director, Annual Giving, is a mid-level development position reporting directly to the Associate
Athletics Director, Development. The major function is to solicit annual gifts in support of the
athletics program and accompanying donor benefits/fulfillment program and construction of a
volunteer program
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
Range 2
70% - Development
 Implement from commencement to completion the athletics department annual giving
program to include but not limited to a spring fund drive and a volunteer program; specifically,
make face-to-face contact with current and potential donors to monitor sustained giving for the
entire department, as well as priority seating activity for football and basketball
 Work closely with the athletic ticket office and sales staff to coordinate annual, special and
sport specific giving campaigns
 Coordinate and schedule all sustained giving and membership campaigns within the athletics
department in coordination with central development and development of all accompanying
collateral material
 Responsible for fund raising for specific intercollegiate athletics teams in coordination with
central development
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject to
disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
15% - Sustained Donor Program
 Develop and coordinate sustained donor benefit and fulfillment programs to include
preferred parking in football and basketball
 Coordinate donor outreach programs, such as direct mail efforts, thank-a-thons, pre-game
receptions, caravans and assistance with donor travel to Wolf Pack road games
 Develop and implement a timely and accurate donor recognition program through thank you
letters and effective follow-up
10% - Letter Winners
 Implement and manage a sustained program in an effort to develop this group as a long-term
sustained giving constituency
 Assist in establishment and management of Wolf Pack athletics support chapters outside the
Reno area
Position Description – ICA Annual Giving – Line of Progression
Page 3
5% - Information Dissemination
 Responsible for content and distribution of e-newsletters, as well as accurate, up-to-date
content of the Athletics Development web page
Range 3 (in addition to Range 2 duties above; differences noted in bold)
70% Development
 Design, implement and implement from commencement to completion the athletics
department Annual Giving program to include but not limited to a spring fund drive and a
volunteer program; specifically, make face-to-face contact with current and potential donors to
monitor annual giving for the entire department, as well as coordinate priority seating activity
for football and basketball
 Coordinate and schedule all annual giving and membership campaigns within the athletics
department and development of all accompanying collateral material
15%



10%

5%
Annual Donor Program
Develop and coordinate annual donor benefit and fulfillment programs to include preferred
parking in football and basketball
Coordinate donor outreach programs, such as direct mail efforts, thank-a-thons, pre-game
receptions, caravans and assistance with donor travel to Wolf Pack road games
Develop and implement a timely and accurate donor recognition program through thank you
letters and effective follow-up
Letter Winners
Same as Range 2
Information Dissemination
 Same as Range 2
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The individual must be successful in the implementation of all sustained fundraising programs on
which the department of athletics relies heavily for long-term support. The position is very visible to
the public and to potential and current donors. This individual must possess tact, diplomacy, and
enthusiasm for the goals of the organization as well as professionalism to establish strong donor
relations.
Range 2:
Incumbent must be flexible and work independently under limited supervision and with some
latitude for initiative and independent judgment.
Range 3:
Incumbent must be flexible and work independently under minimal supervision and with
considerable latitude for initiative and independent judgment.
Impact:
Success or failure in individual’s performance has a direct impact on the perception of the university
and potential fundraising and the long-term financial success of the Athletic Association of the
University of Nevada in order for its financial obligations to be met.
Position Description – ICA Annual Giving – Line of Progression
Page 4
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
Range 2:
 Priority Seating and Priority Points System programs and be familiar with re-seating
applications
 Athletic ticketing programs
 Donor and ticket management systems/software
 Writing and editing news and website content
Range 3 (in addition Range 2 above):
 Budget development and fiscal management
 Public relations and marketing
Skills:
Range 2:
 Excellent verbal and written communication
 Organizational and time management
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Web site maintenance
 Interpersonal and human relations
 Stewardship
 Customer service skills and commitment
Range 3 (in addition Range 2 above):
 Negotiation
 Effective analytical, decision-making, and problem-solving skills
Ability to:
Range 2:
 Work and interact effectively with diverse populations of students, parents, the public in
general, faculty and staff at all levels of responsibility in a positive and productive manner and
with tact and diplomacy
 Comply with NCAA, conference, and university regulations
 Maintain professional business and work ethics and standards
 Diffuse sensitive and sometimes uncomfortable situations with customers in a tactful and
diplomatic manner
 Be flexible and work under supervision with some latitude for initiative and independent
judgment
 Maintain confidentiality of sensitive information
 Work evenings and weekends as required
 Travel as needed
Range 3 (in addition Range 2 above):
 Manage resources effectively and efficiently
 Research issues, provide solutions, and make appropriate decisions and bring concerns to
management
Position Description – ICA Annual Giving – Line of Progression
Page 5
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Range 2 and 3
Internal
Department personnel
Ticket office
Group Sales
University Development
Reason for Contact
To promote and discuss fundraising, stewardship, negotiation and
problem solving
To promote ticket sales
To promote ticket sales
To coordinate fund raising and compliance
External
Campus Personnel
AAUN Board of Directors/Pack
Paws
Alumni
Exciting donors and prospects
General public
Reason for Contact
To promote fundraising
To promote fundraising, stewardship, negotiation and problem
solving
To promote ticket sales and fund raising
To promote ticket sales and fund raising
To promote ticket sales and fund raising
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Range 2
Bachelor’s Degree and two years of fundraising, sales, public relations or related
experience
Range 3
Bachelor’s Degree and four years or a Master’s Degree and two years of
fundraising, sales, public relations or related experience
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None