Item 3.C-Oct. 15, 2010; Item 3.F-Aug. 20, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR-HR at 682-6114
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INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
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Incumbent(s) Name (if applicable): Beck, Lorena Mary
Position #(s): 10594
Current Title: Coordinator, Advisement, recruitment, and
Current Range: 2
Retention (JCC: 77512;3A;CM7550;CC200;E)
Department: Vice President, Health Sciences /Dean,
College/Division: Division of Health
UNSOM
Sciences
Account #: 1101-122-0001
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( X) Title Change, Proposed Title: Manager, Advising, Recruitment and Retention (DHS)
( X ) Proposed Reassignment from Range 2
to Range
3
( ) Revised PDQ only (no change in range or title)
Range: JCC (HR assigned):
( ) Line of Progression (show titles below)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Denise Montcalm
Interim Dean, Health Sciences
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #: 10594
EEO Code: 3A
CUPA Code: CM7550
Exempt: Yes or No Census Code: 200
Job Class Code: 67045
Range: 3
Effective Date: 10/1/2011
Approved Title:
MANAGER, ADVISING, RECRUITMENT, & RETENTION (DHS)
____________________________________________________________
__________________
Employee Signature
Date
(Employee sign and send to HR for personnel file after PDQ approval for personnel file)
Rev: 12/1/2008
Position Description – Manager, Advising, Recruitment, and Retention (DHS)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Manager of Advising, Recruitment and Retention in the Division of Health Sciences (DHS) is
responsible for academic advising, advisor training and the assessment of advising effectiveness
within the division. This position implements retention strategies and coordinates internal and external
student recruitment events. The Manager directs DHS Student Center activities designed to facilitate
student recruitment, retention, and satisfactory progress toward graduation. The Manager reports to
the Vice President of DHS/Dean, University of Nevada School of Medicine (UNSOM).
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Academic Advising
 Provides academic advising to current students, new freshmen, transfer students, undeclared
majors, pre-majors, and lower division students
 Reviews graduation eligibility and contact students with deficiencies to ensure timely
graduation
 Provide direction on process, systems, and materials for advising
 Supervises and coordinates new and transfer student orientation sessions
 Provides leadership on the Academic Advising Advisory Board and DHS Courses and
Curriculum Committee (ex officio)
 Assists faculty in creating catalog copy, DARS rules and transfer agreements for Division
programs (majors and minors)
30% - Recruitment
 Initiates, develops and coordinates DHS recruitment activities for new freshmen and transfer
students and engages key faculty and community members as appropriate
 Serves as the primary resource for prospective students
 Oversees the DHS student ambassador program
 Actively recruits diverse and non-traditional students and their families, in collaboration with
other entities on campus, while providing admissions and academic advice
 Creates content needed to prepare Web sites, publications, videos and other recruitment
materials
 Serves as DHS representative to the university recruitment group, oversees DHS recruiting
budget
20% - Retention
 Works with Division administration and faculty to plan, implement and coordinate retention
strategies
 Coordinates a Division-wide program to increase the retention of first time, full time freshmen
 Meets with and assist all DHS students experiencing academic difficulties
 Identify students considering a change of major, those not progressing satisfactorily in their
major of choice (Probation and Dismissal) or who are planning study abroad to provide
additional advising support
 Participates in campus-wide programs to track student progress and implement retention
programs
 Communicates with DHS students regularly through listserv and web on policies, procedures,
news and events
Position Description – Manager, Advising, Recruitment, and Retention (DHS)
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Plans and implements the DHS portion of New Student Orientation and Welcome
Serves as a resource on career information
Oversees the division Student Advisory Council and organize meetings
10% - Operations Management
 Trains, supervises and evaluates DHS Center Staff
 Oversees maintenance of DHS Student Center databases, records and reporting
 Keeps DHS directors and undergraduate coordinators apprised of advising and recruitment
issues and activities
 Serves as a resource to faculty advisors, keeps faculty updated on university policies and
procedures
 Evaluates and assesses program and individual results in advising, retention, and recruitment
 Prepares annual budget requests and monitors expenses for the Student Center including
self-supporting funds
 Oversees operation of the Student Center facility (i.e., ensure confidentiality of student
advisees, coordinate maintenance of equipment, scheduling, etc.)
 Provides ongoing and requested reports to VP/Dean and campus (i.e., enrollment, students
per major / minor / certificate, graduation rates, completion rates, etc.)
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom
Recruitment and retention of students is essential to the mission of the division and the university.
Accessible and accurate advising is the foundation of successful recruitment and retention.
Considerable autonomy in decision making is required. Student issues are varied and complex. The
response to those issues directly impacts the university’ key metrics of graduation rate improvement..
The Manager must be capable of working with a high degree of creativity and initiative to oversee and
coordinate the student center. The Manager establishes short and long term plans for the division’s
advising, recruitment and retention activities. Advising for Nursing Pre-Majors is complex with over
400 at UNR and coordination with those from NSHE and other non Nevada institutions. Advising
through the DHS Student Center continues whereas other colleges have either primarily all faculty
advisors or transfer the student population for advising after first/second year status. The Manager
advises all DHS students.
Impact
The Manager interacts with students, parents, faculty and the public. Incorrect information can delay
a student’s progress. Problems in advisement can ultimately lead to losing the student from the
institution and also to difficulties in community relations. Providing correct, timely information when
advising enhances student satisfaction and produces good public relations; this in turn increases
recruitment and retention.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Higher education policies and procedures including student support services and recruitment
strategies
 Core curriculum requirements
 Policies and procedures for transfer, degree audit, student information, prerequisites,
registration
Position Description – Manager, Advising, Recruitment, and Retention (DHS)
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Skills:
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Academic requirements of undergraduate major, minors and certificates
Advising theory and implementation procedures
Programs and procedures to positively affect retention rates
Trends in advising and technology supporting advising
Supervisory and management
Attention to detail
Problem solving
Independent decision making
Excellent oral and written communication skills, including public speaking
Computer skills including word processing, spreadsheets, graphics, databases and statistics to
monitor enrollment data and patterns
Ability to:
 Interact with diverse populations and exhibit awareness of and sensitivity to their needs
 Establish rapport with students, faculty, and parents
 Work collaboratively with faculty and staff from units across campus
 Assess and implement current trends in advising, recruitment and retention
 Prepare budget requests
 Travel as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Student Services: Office of
Prospective Students (OPS),
Admissions and Records,
Financial Aid Office, Scholarship
Office, Honors Program
Advisors and Director of
Advising
Core Curriculum
Transfer Coordinators and
undergraduate coordinators
Reason for Contact
To plan and coordinate recruitment activities; to facilitate retention
of students, DARS substitutions and requirement waivers; to
resolve matriculation problems; to facilitate admission; to facilitate
retention of students
To share information, develop campus-wide recruitment strategies
and foster good working relationships to enhance the flow of
students from one major to another
To work with core requirements for the DHS majors; process
DARS changes/waivers for core requirements for DHS
undergraduates
To assist with transfer agreements and matriculation of transfer
students; to coordinate recruitment and retention strategies
Major Undergraduate
Coordinators/Faculty
Students
Associate VP for Budget,
Planning & Analysis
To assist students and optimize course availability
External
Prospective Students, Parents
and Community
High School Counselors
Community College Academic
Advisors
Reason for Contact
To provide recruitment information and services and resolve
problems associated with admission and matriculation
To provide information for recruitment of students
To provide information for recruitment and assistance with transfer
issues and transfer agreements
To advise and assist in retention and resolve academic issues
To coordinate recruitment activities associate with Target 500
Position Description – Manager, Advising, Recruitment, and Retention (DHS)
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6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years or Master’s Degree and two years of experience in
advising or in a student services related position
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None