Item 3.A-September 12, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Rebecca Bryant
Position #(s):
Current Title: Coordinator, Athletics Eligibility
Current Range: 2
(JCC: )
Department: Admissions and Records
College/Division: Enrollment Services /
Vice President, Student Services
Account #(s): 1101-105-0401
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( x ) Title Change, Proposed Title: Manager, Athletics Eligibility
( x ) Proposed Reassignment from Range
2 to Range
3
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Maureen Cronin
Associate Registrar
____________________________________________________________
Director/Chair/Dean
Melisa Choroszy
Associate Vice President, Enrollment Services
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67607 Range:
3
Pos #(s):
JCC:
EEO: 3A
Eff: 9/1/2014
Approved Title: Manager, Athletics Eligibility
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Director, Athletics Eligibility
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Director of Athletics Eligibility determines the academic eligibility of all student-athletes in
accordance with National Collegiate Athletic Association (NCAA) rules. The position serves as the
liaison between the Office of Admissions and Records and the Athletics Academics and Compliance
Office while ensuring a system of internal controls that support the academic integrity of the
Intercollegiate Athletics Department (ICA) and the University of Nevada, Reno (UNR). The position
oversees the Admissions & Records Assistant III as well as student employees. The position reports
to the Associate Registrar, Admissions and Records, within Enrollment Services.
The Director of Athletics Eligibility coordinates and provides training to college advisors, athletic
advisors and Admissions and Records staff and faculty in coordination with the Athletic Compliance
Office regarding student-athlete eligibility. The position oversees the Admissions & Records Assistant
III who tracks and monitors all student-athlete and potential student-athlete applicants to the
University as well as trouble shoot and problem solve registration and records issues related to
student-athletes. The position monitors and provides projections regarding the NCAA Academic
Progress Rate on a continual basis and projects the Graduation Success Rate for 2 additional
student-athlete cohorts.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
35% - Verification of Athletic Eligibility
 Monitor the eligibility/admission status of all incoming student-athlete applicants, both
freshman and transfer
 Certify the eligibility of freshman and transfer student-athletes prior to participation in NCAA
athletics; including post season competition
 Certify the eligibility of all student-athletes prior to competition and assist in submitting a
Certified Eligibility List (CEL) and an “ineligible list” to the Athletics Academics and Compliance
Offices
 Verify that mid-year enrollees have met applicable admission/eligibility requirements
 Provide a preliminary evaluation of prospective transfer student-athletes to ensure they qualify
for admission and meet initial eligibility requirements
 Provide transfer evaluations to ensure admitted student-athletes meet all applicable NCAA
transfer requirements in addition to any conference requirements
 Monitor course grades of all student athletes and confirm grade point averages and student
level as meeting standards
 Serve as one of the campus experts in NCAA eligibility rules including current trends and
proposed legislation that would impact athletic eligibility
 Consult with and verify progress toward degree with college advisors
 Provide trainings as necessary to college and athletic advisors as well as Admissions and
Records personnel regarding eligibility of student-athletes
20% - Reporting and Documentation
 Provide eligibility/admission reports on prospective student-athletes to the Wolf Pack Athletics
Academics and Compliance Offices on a regular basis
Position Description – Director, Athletics Eligibility
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Provide daily reporting of enrollment changes to the Athletics Academics and Compliance
Offices
Provide degree audit reports to assist in the advisement and choice of major for transfer
student-athletes consistent with NCAA progress rules
Ensure proper documentation and document retention for audit purposes
20% - Degree Progress
 Review student-athlete class schedules to ensure they are meeting the NCAA mandated
progress toward degree requirements
 Monitor degree progress of all student-athletes and provide regular reports of academic
progress to Athletic Advisors
 Prepare and submit annual Academic Progress Report (APR) data to the Athletics Academics
and Compliance Offices for NCAA submission
 Provide graduation data to Athletics Academics and Compliance Office for the preparation and
submission of graduation rate data to the NCAA
 Utilize NCAA compliance software in determining degree progress
 Monitors and provides projections regarding the NCAA Academic Progress Rate on a
continual basis
 Projects the Graduation Success Rate for 2 additional student-athlete cohorts.
25% - Supervision
 Supervises the Admissions and Records Assistant III
 Partially supervises student employees
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
In consultation with staff in the Compliance office, the Director determines and manages NCAA
athletic eligibility for all student-athletes. The Director must follow NCAA and conference rules and
bylaws precisely in determining the athletic eligibility of student-athletes. If there are issues of
interpretation, the Director must consult with the Associate Athletic Director for Compliance, Director
of Compliance Services, the Faculty Athletics Representative (FAR), and/or the appropriate
Conference compliance office.
Impact:
If the Director makes any error in determining the eligibility of student athletes, the Compliance Office
is required to self-report their errors (violations) to the NCAA and/or Conference. The consequences
of an error of this type may include severe financial penalties to UNR, the loss of NCAA certification,
potential loss of Title 4 funding, a negative impact to UNR’s regional accreditation, and the removal of
athletic programs and their accompanying scholarship support to students. Any of these
consequences cause negative publicity for the entire University.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 NCAA rules as related to student-athlete eligibility and certification
 Conference rules and regulations
 Higher education policies regarding student admission and degree requirements
Position Description – Director, Athletics Eligibility
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Skills:
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Higher education student information systems and degree and audit articulation
Federal law as related to position, i.e., Family Educational Rights and Privacy Act (FERPA)
Analytical, decision making and problem-solving skills
Research design an data collection and analysis
Detail oriented
Organizational and time management skills
Interpersonal and human relations skills
Time and task management skills
Strong verbal and written communication
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Proficiency and knowledge of NCAA software applications
Excellent interpersonal skills
Leadership
Ability to:
 Maintain confidentiality of sensitive information
 Work as a collaborative team member
 Manage, prioritize, and complete tasks in an efficient and timely manner while maintaining
focus on organizational goals
 Be sensitive to cultural and ethnic diversity issues and work with diverse populations
 Follow very prescriptive, detailed set of rules and regulations
 Research issues/situations, develop and provide solutions, exercise sound judgment to make
appropriate decisions, and implement solutions reflective of the university’s mission; bring
concerns to management
 Exercise sound judgment to make objective, fair and consistent decisions
 Multi-task and monitor the productivity and accuracy of the work products of those supervised
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Athletics Academic and
Compliance Offices
Athletics Academic Advisor
Faculty Athletics Representative
Admissions & Records
Personnel
College Advisors
Admissions and Records
Assistant III
External
Conference Compliance
Administrator
NCAA Academic and
Membership Affairs Staff
Reason for Contact
To provide information on eligibility of student-athletes and for
submission to NCAA and conference
To provide information on eligibility of student-athletes and for
submission to NCAA and conference
To provide information on eligibility of student athletes
To resolve registration issues, verify admissibility and graduation
of student-athletes and potential student-athletes
To consult concerning progress toward degree and other
academic issues for student-athletes
To train in NCAA rules, policies and procedures regarding
application and eligibility processing for student-athletes
Reason for Contact
To request interpretation of conference regulations
To request interpretation of NCAA policies and regulations and as
potential audit contact
Position Description – Director, Athletics Eligibility
Conference Counterparts
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To request information regarding policies and best practices at
peer institutions
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and two years of experience working with student information
systems and degree audit and transfer articulation
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None