Item 3.K-February 14, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Shively, Kathleen A.
Position #(s): 11219
Current Title: Budget & Personnel Coordinator
Current Range: 3
(JCC: )
Department: Dean’s Office
College/Division: Science/Provost
Account #(s): All agency 114
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( X ) Title Change, Proposed Title: Fiscal and Human Resources Officer (SCDN)
( X) Proposed Reassignment from Range 3
to Range 4
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
67442
4
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Jeffrey S. Thompson, Dean, COS
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
67523 Range:
4
Pos #(s): 11219
JCC:
EEO: 3D
Eff: 2/1/2014
Approved Title: Fiscal and Human Resources Officer (SCDN)
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Fiscal and Human Resources Officer (Science)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Fiscal and Human Resources Officer performs highly responsible, time sensitive and complex
professional and administrative budget and personnel responsibilities. Responsibilities include fiscal
oversight for College of Science (COS) budgets (66M) from state, federal, and self-supporting
sources. The incumbent has signature authority on all accounts within COS. In addition, the position
has personnel responsibility and acts as recommending authority. The incumbent directly supervises
two Program Officers and a Grant Analyst and provides direction to other Classified staff in the Dean’s
office as well as administrative assistants in nine departments, two centers, and the Mackay School of
Earth Science and Engineering (MSESE) Director’s office.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
55% - Budget Administration
 Prepare variety of financial, analytical and forecasting reports for Dean
 Review all self-supporting budgets for logic, accuracy and appropriateness
 Review and modify annual state budgets in conjunction with department needs
 Support faculty with research budgets and financial management of contracts
 Provide budget training and expertise to college chairs, directors, administrative assistants
 Recommend financial policy affecting budgets and the expenditure of funds
 Oversee effort reporting
 Track salary saving funds and recommend solutions to dean
 Prepare yearly temporary funding needed to cover academic classes each semester
 Oversee comprehensive position lists annually
 Work directly with VPRI office to monitor start-up fund availability
 Review special course fee account requests before submission to Budget; monitor expenses
for appropriate usage.
 Monitor differential accounts, excess fees accounts, foundation accounts, etc. to ensure
expenditures are appropriate
 Serve as COS resource for faculty and staff for financial and budgetary matters
40% - Human Resources Administration
 Communicates new legal requirements to faculty and staff
 Ensure accuracy and timeliness of contracts
 Manage annual faculty contract renewals
 Prepare reports requested by university personnel
 Ensures Work performance Statements (WPS) for Classified staff and Position Description
Questionnaires (PDQ) for Administrative faculty are accurate and updated
 Review classified evaluations; assist department chairs with evaluations for employees in
disciplinary status
 Serve on search committees
 Oversee departmental personnel functions
 Conduct training for department personnel, classified employees, chairs and directors
 Resolve personnel conflicts within departments including disciplinary issues
Position Description – Fiscal and Human Resources Officer (Science)


Page 3
Directly supervise Classified positions and train and review work for 20+ Classified positions in
the departments
Review all e-Search submissions as the Dean’s representative, review offer letters before
submitting
5% - College Administration and Service
 Act as COS representative for various meetings on campus regarding budget and personnel
 Serve on university committees as directed by Dean
 Consult with Dean and department chairs to implement new, innovate ways to attract and
maximize use of funding, increase growth potential, manage financial, human and tangible
resources, and operate the college in a more efficient manner under limited resource
conditions
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
Delegated authority for the position flows from the Dean. The individual works in consultation with,
but with a high latitude of independence in decision making. Financial and sensitive human resources
issues can be consulted with the Dean, Associate Deans, Department Chairs, Provost’s Office,
Controller’s Office, Office of Sponsored Projects, and Human Resources to provide the best possible
outcome.
Impact:
Failure to exercise sound, objective and reasoned decisions in relation to the fiscal operation of the
COS’ accounts would have an enormous negative impact on the College’s and the University’s ability
to carry out its instruction and research missions.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge:
 Generally accepted accounting principles and practices relating to fund and governmental
accounting and budgeting; sound financial and personnel management principles, policies and
practices.
 University and State regulations that affect fiscal and personnel decisions
 Position classification and performance evaluation processes
 Human resources hiring practices, salary parameters, qualification standards
 Higher education budget procedures, guidelines and processes
 Working in a higher education environment
Skills:
 Excellent verbal and written communication
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Time management and organizational skills
 Human resources supervisor/management
 Creative thinking, brainstorming and new idea implementation skills
 Effective problem solving, decision-making and analytical skills
Position Description – Fiscal and Human Resources Officer (Science)
Page 4
Ability to:
 Interact effectively with administrators, department chairs, faculty, administrative staff,
students and other employees at all levels of responsibility.
 Complete projects in a timely and accurate manner
 Interpret and implement budget and personnel policies
 Train in the areas of budget and personnel; a commitment to the educational, research and
public service mission of the College and University
 Work productively without direct and constant supervision with a strong sense of organization
and time management skills
 Understand and support college objectives
 Maintain confidentiality of sensitive information
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Dean of College of Science
Provost Office
COS Chairs/Directors
Planning Budget & Analysis
All Human Resources offices
(HR, BCN, Graduate)
OSPA
Controller’s Office
External
Independent Consultants
Public Relations Contacts
Reason for Contact
Prepare, collect and analyze data
Provide information regarding budget and personnel
Provide training, assistance and clarification on budget and
personnel issues, interpretation of university policy and
procedures and resolve problems
Prepare annual state budgets, comprehensive position lists, selfsupporting budgets
Insure all employees have proper personnel paperwork in place
and paid in a timely manner
Review grant proposal budgets, memo accounts, cost share
commitments
Manage and resolve problems with budgets, travel, p-cards
processes
Reason for Contact
Gather information to properly pay consultants
Advertising
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution with emphasis in Finance, or
Business Administration
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and five years, or a Master’s Degree and three years, of experience
in accounting, budgeting, grants management, business administration, and
supervision
c.
Indicate any license or certificate required for this position.
None