Item 3.E-June 13, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Carina Black
Position #(s): 11231
Current Title: Project Director, Northern Nevada International
Current Range: 2
Center (JCC:76867)
Department: Northern Nevada International Resource College/Division: Extended Studies
Center (NNIC)
Account #(s): 1201-120-1601
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(x) Title Change, Proposed Title: Executive Director, Northern Nevada International Center
(x) Proposed Reassignment from Range 2
to Range 3
) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Fred Holman Vice Provost, Extended Studies
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton
Vice Provost, Faculty Affairs
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67564 Range:
3
Pos #(s): 11231
JCC:
EEO: 3A
Eff: 6/1/2014
Approved Title: Executive Director, Northern Nevada International Center
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Executive Director, Northern Nevada International Center
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Northern Nevada International Center (NNIC) is a public diplomacy organization that advances
international issues through professional and cultural exchange programs, a translation and
interpretation service, and various international educational programs. The Executive Director is
responsible for the management of all programs and activities of NNIC, for the oversight of personnel,
budget and operations of the organization, and for the adherence of the organization’s mission. The
NNIC is a 501c3 registered non-profit organization governed by a board of directors. The Executive
Director reports to the Vice Provost, Extended Studies.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Program Development and Administration
 Researches and identifies international program opportunities
 Develops new professional and cultural exchange programs
 Manages the implementation, and coordination of new and existing program activities Recruits
and selects consultants and program personnel to assist in the creation and implementation of
the program
 Ensures program compliance with federal, state, local, and university regulations; submits
required compliance reports
 Collaborate with other University organizations in building multi-cultural programs and events,
i.e., School of Journalism, University Studies Abroad Consortium, Office of International
Scholars and Students, etc.
25% - Financial, Fundraising, Grant Writing and Administration
 Seeks and writes funding proposals for new and existing NNIC programs
 Oversees administration of grant funds and filing of required paperwork; coordinated grant and
contractual work through OSPA
 Monitors financial performance and oversee fiscal management of grant-funded programs
 Oversees the budget of NNIC and develops and maintains sound financial practices and in
compliance with required policies
 Develops an annual budget for approval by the board and assures that the organization
operates within the budget
 Jointly, with the executive committee of the board, conducts official correspondence of the
organization, and jointly, with designated officers, executes legal documents
15% - Community Outreach and Engagement
 Organizes and publicizes the events and activities of the organization, its programs and goals,
particularly to organization membership and the general public, i.e., occupational outreach,
language/cultural information; speaker series, language interpreters and translators services,
etc. (both free and for fee services)
 Establishes working relationships and collaborations with other non-profit organizations,
educational institutions and individuals
 Represents the NNIC in on a local, national and international level
Position Description – Executive Director, Northern Nevada International Center
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Serves as the principal spokesperson and point of contact for NNIC with the US Department of
State, other funding agencies, and university partners
Establishes and maintains strong collaborative relationships with other area non-profit
organizations
Maintains a working knowledge of federal, state and local regulations, of international politics
and of public diplomacy and US foreign policy issues, and is the voice of public diplomacy for
the organization
10% - Personnel Administration
 Initiate hiring and search processes; recruits, employs, trains, and supervises all personnel,
including paid staff, interns and volunteers
 Ensures compliance with all HR and affirmative action regulations in the search and hiring
process
 Ensures all employees receive regular performance feedback, works with staff to set and
achieve goals
 Encourages staff and volunteer development and education and assists program staff in
relating their specialized work to the overall mission of the organization
 Develops, monitors and ensures compliance with internal and University procedures and
policies; identify opportunities for efficiencies and develop methods for implementation
 Oversees NNIC staff and volunteers on budget and personnel issues
 Coordinates the preparation and submittal of reports as requested
 Evaluates multi-faceted problems; sorts and identifies priorities and desired outcomes;
develops and implements or recommends solution
 Gathers background research on employee personnel issues by collecting and verifying dates,
places, events, other; meet with individual(s) associated with the complaint/problem to gather
information, confirm details, and obtain opposing viewpoints
 Conducts and manages background checks for volunteers who will be working with youth and
children under age 18 on NNIC projects; ensures compliance with local, Washoe county, and
other agencies in safety and security matters
 Communicates personnel rules and relevant university and state policies and laws
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The NNIC is a fully self-funded organization including direct Federal funds for cultural exchange and
participant fees and the NNIC Executive Director has a broad level of freedom and responsibility in
managing all operations and aspects of NNIC. The NNIC is a very visible organization across the
U.S. and in most countries and brings cultural exchange opportunities in those locations to the
University of Nevada, Reno and northern Nevada. These opportunities include cultural activities,
social media, food banks and shelter construction, economic development and business modeling,
etc., offered to individuals and groups within and outside the U.S. The Executive Director provides
management of the Language Bank from the northern Nevada Community which includes
approximately 200 individuals who assist with translating for NNIC visitor activities. The NNIC also
receives requests for assistance from the Government’s Office on Economic Development and other
community organizations. The position must ensure the safety and security of the participants. As the
key liaison of the organization, the Executive Director makes major decisions affecting the direction
and growth of the organization in consultation with the Vice Provost.
Position Description – Executive Director, Northern Nevada International Center
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Impact:
The position interacts with a wide variety of individuals and organizations with numerous and varied
topics which may positively or negatively affect communities around the world. Successful
performance of responsibilities allows those individuals, communities, and organizations to grow
stronger personally, economically, and socially. The position is very visible to the public and therefore
has a direct impact on the perception and reputation of the NNIC and University. Decisions made by
the Executive Director impact the level of success that the institution has with the success of the
Center and those served by it. Inadequate performance may result in contractual obligation failures
and granting agency dissatisfaction resulting in loss of future funding. Positive performance of the
Executive Director and the Center enhances the University’s position as an internationally oriented
institution at a regional, national and international level.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Fundraising and revenue generation
 Event planning
 Program administration
 Grant proposal writing and administration of federal grants and contracts
 International relations
 Significant current developments and trends in the fields of public diplomacy, the
interpretation/translation profession, international affairs and non-profit management
Skills:
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Excellent verbal and written communication
Leadership skills
Financial management of budgets
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Decision-making and problem-solving skills
Organizational and time management
Ability to:
 Be sensitive to cultural and ethnic diversity issues
 Maintain professional business and work ethics and standards
 Apply established rules and procedures and make decisions that affect quality, accuracy, or
effectiveness of results
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Develop credibility, establish rapport, and formulate partnerships with diverse populations that
result in collaborative efforts, and sustain effective cooperative working relationships
 Maintain a professional climate that attracts, keeps and motivates a diverse staff
Position Description – Executive Director, Northern Nevada International Center
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5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Reason for Contact
University administration and
university departments
Students and faculty
To coordinate NNIC activities and collaborate with departments
heads including FLL, Journalism, etc.
To recruit students as interns in the program and to coordinate
and promote NNIC activities with faculty; coordinate mentorship
program with students and faculty
To carry out fiscal responsibilities
To coordinate speakers for events on campus and in community;
to recruit students to the program
Controller’s Office
Associated Students of
University of Nevada, University
Studies Abroad Consortium,
Office of International Students
and Scholars
External
Reason for Contact
Governing Board of Directors
To assist in program administration; to act as a representative for
the Board when necessary
To raise funds and ensure good public relations and assist with
unique issues relative to international
To promote and advertise events and international issues to the
public
To coordinate, collaborate, promote and inform the public on
international events and issues
To establish partnerships and coordinate and collaborate on
programs and events
Corporate community
News media
Community
Various Federal and state
agencies, i.e., U.S. State
Department; U.S. Department of
Justice, U.S. Department of
Agriculture, U.S. Agency for
International Development, etc.
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited university
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and three years of experience in international affairs or business or
program administration
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None