Item 9.A-March 8, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Ellen Houston
Position #(s): 11240
Current Title: Director, Upward Bound Programs
Current Range: 4
(JCC:76584;3A)
Department: Upward Bound
College/Division: Enrollment Services /
VP Student Services
Account #(s): 1320-105-1694; -1695; -1696
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Rita Escher
Director, Academic & Opp Spt Svcs
____________________________________________________________
Director/Chair/Dean
Melisa Choroszy
AVP, Enrollment Services
__________________
Date
__________________
Date
Approved for Salary Placement Committee review
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
76584 Range:
4
Pos #(s): 11240
JCC:
EEO: 3A
Eff: 3/1/2013
Approved Title: Director, Upward Bound Programs
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Director, Upward Bound Programs
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Director, Upward Bound (UB) Programs, is responsible for the overall administration of the
Upward Bound Programs at the University of Nevada, Reno. The mission of the Upward Bound
Department is to prepare low-income and first-generation high school students to enter and graduate
from a four-year higher education institution with a baccalaureate degree. The program provides longterm academic support in the form of personal and career counseling, academic advising, tutoring and
instruction, cultural enrichment and developmental experiences and other personalized
comprehensive retention services including a six-week summer academy.
Director responsibilities include fiscal management of programs, compliance with federal laws and
regulations, program assessment and development, personnel administration of staff implementing
program, and collaboration with outside entities in furthering the growth and success of the program.
The Director reports to the Director, Academic and Opportunity Support Services, under the Associate
Vice President for Enrollment Services and the Vice President of Student Services.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
20% - Fiscal Management
 Manage federally funded programs with annual budgets in excess of $800,000
 Develop and monitor budgets and expenditures according to federal and university regulations
 Prepare and submit the annual and mid-year reports to the U. S. Department of Education
(USDE), identifying Upward Bound Program accomplishments, participant academic progress,
and group development, and any request for change in program scope
 Draft the U.S. Department of Agriculture Funded Summer Food Service Program proposals,
vendor contacts and application
20% - Compliance
 Interpret federal TRIO and Upward Bound Regulations, OMB Circulars, and EDGAR, and U.S.
and Nevada Department of Education regulations as they pertain to TRIO and Nevada funded
programs in general and Upward Bound in particular
 Maintain the functional integrity of the three distinct Upward Bound grants
 Ensure that the Upward Bound Programs meet all federal and Nevada compliance standards,
“Prior Experience” and outcome objectives, as specified in the grant documents
 Develop and monitor budget and expenditures according to federal and university regulations
 Prepare and submit three annual and mid-year reports to USDE, identifying UB Programs’
outcomes and any request for change of program scope
 Serve as the contact person from UNR to USDE in regard to department related issues
 Supervise the identification and selection of participants according to federal eligibility
requirements for all three grants
Position Description – Director, Upward Bound Programs
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20% - Program Assessment and Development
 Write, negotiate, and defend the federal and allied grant proposals
 Oversee the development and implementation of all policies and strategies necessary to
accomplish the grant objectives
 Evaluate program activities, personnel and participant records
 Write program performance reviews and grant continuation documents as required by USDE
 Provide formative and summative evaluation of department objectives and activities as
contained in the funded grants
 Oversee data collection for outcome assessment of individual grant objectives
 Provide assessment information to the university as required and/or requested
 Serve as the contact person for the university to the USDE in regard to grant related issues
 Implement new initiatives, including the use of advanced technology, as appropriate to
advance participant knowledge and to more effectively meet program objectives
 Modify and revise existing services and programming as a result of on-going assessment and
changes in federal regulations and/or reporting requirements
 Write the Upward Bound Program grants and proposals, supplements and revisions
30% - Personnel Administration
 Supervise and evaluate professional and classified staff
 Plan and execute training for department staff
 Assume the lead in the hiring of all department staff
 Train, supervise, and monitor grant activities to ensure compliance with the federal regulations
and legislative intent of the Upward Bound Programs
 Supervise the maintenance of long-term participant, staff and individual grant files
 Supervise the documentation of services provided to student participants
10% - Outreach and Collaboration
 Serves as a pre-college outreach agent to relevant community organizations on behalf of UNR
 Promote awareness of the program to Nevada System of Higher Education (NSHE)
Representatives, Nevada Board of Regents, faculty, staff, students, Washoe County School
District (WCSD), Lyon County School District (LCSD) and community leaders by assisting with
and participating in workshops, seminars, fairs, and presentations
 Represent UNR at all regional and national conferences, board meetings, and training
programs as appropriate
 Serve on UNR committees as an advocate for department eligible participants, as a
representative of the Student Services Division
 Serve as UNR representative to the WCSD and LCSD to advocate for student participants and
to identify high school students who may benefit from department services
 Collaborate with other on-campus and off-campus programs and organizations to assure that
the most appropriate services are provided to department participants to promote high school
retention and graduation, and ultimately college enrollment culminating with baccalaureate
graduation
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Director must solve diverse and difficult problems requiring innovative but practical approaches.
Principles and guidance, as provided by the TRIO legislation and USDE Regulations, are general in
nature and the potential methods and options numerous. The objectives, as specified in the funded
Position Description – Director, Upward Bound Programs
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grant documents, identify specific criteria to be met, which often require immediate and frequent
changes to maximize desired outcomes. The Director must exercise considerable judgment, drawing
upon experience and information at hand, to develop new problem solving approaches and
techniques. The federal legislation and USDE regulations provide the Director with considerable
latitude for independent action to establish policies, procedures, and priorities.
Impact:
Failure to meet compliance standards or objective criterion could result in the loss of important
services, which are critical to the mission of the university, loss of federal funds and institutional
financial liability.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Federal laws and U.S. Department of Education regulations governing TRIO in general and
the Upward Bound Department in particular
 Federal OMB Circulars and EDGAR regulations affecting the fiscal affairs of the department
 State regulations affecting the fiscal and programmatic affairs of the department
 University policies and procedures, as well as the mission of the land grant university
 Planning and budgeting processes
 K-12, federal and State of Nevada laws, initiatives and regulations affecting Upward Bound
and potential Upward Bound participants and their families.
 Learning theory, curriculum development and program assessment
Skills:
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Effective interpersonal and cross-cultural relations
Successful grant writing experience
Generation of policy and procedures to enhance program operation
Effectively negotiate agreements between the university and the U.S. Department of
Education
Effective research skills
Follow through and adherence to deadlines
Ability to:
 Create and refine academic support programs to address the needs of the first-generation and
low-income high school students, which coincide with the educational goals of the target
school districts and the university academic colleges and schools
 Research and analyze complex issues and implement reasonable courses of action
 Present effective written and oral communication supported by data resulting from appropriate
research
 Exercise sound judgment when working under pressure, dealing with sensitive issues, and
when mediating administrative or policy disputes
 Effectively represent the department and the university in a variety of private and public forums
 Work effectively with students, school district teachers, counselors and administration,
university faculty, administration and staff, and the general public
 Be sensitive to the needs and aspirations of students, staff, and the department
 Serve as an advocate for the students who come from diverse backgrounds; traditional, lowincome, first-generation, students of color, and students with disabilities
Position Description – Director, Upward Bound Programs
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5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
University President, Vice
Presidents, Deans of Schools,
Academic Department Chairs
Student Services Associate and
Assistant Vice Presidents,
Department Directors and
Program Coordinators
Upward Bound Staff
Reason for Contact
To disseminate program related information, coordinate
educational efforts and acquire instructional faculty, access to
facilities and academic support for Upward Bound participants
To coordinate efforts, gain services, and disseminate and collect
information of importance to Upward Bound students and
graduates
External
Nevada Department of
Education
Reason for Contact
To gain information related to standards and to discuss
educational issues and decisions of importance to K-12 and postsecondary students
To exchange information, recruit students and instructors, service
and refer students and parents, coordinate activities and monitor
student performance
To orient to the mission of Upward Bound, information exchange
and involvement in developing and monitoring the Individual
Educational Development Plan (IDP) of the student
To exchange information, recruit and refer students, and acquire
resources and assistance for students and parents
To advocate for program funding
School District Superintendents,
Principals, Counselors, and
Teachers
Parents
Community Organizations
State and National political
leaders
To provide supervision, staff development, information exchange,
program planning, implementation and coordination, program,
student and staff evaluation
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution with emphasis in Secondary
Education Administration, Post-Secondary Education, Social Science, College Student
Personnel, Counseling and Guidance, or other related areas
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and four years of direct department management experience working
with low-income and first-generation high school students in a post-secondary or
secondary education setting, with budget management, program development and
evaluation, public relations, adolescent advising and counseling and successful major
grant writing experience
Preferred Licenses or Certifications: None
Position Description – Director, Upward Bound Programs
c.
Indicate any license or certificate required for this position.
None
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