Item 3.E-October 11, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Ann Diggins
Position #(s): 10952
Current Title: Director, Recruitment and Student Services - LV
Current Range: 3
(JCC: 76914)
Department: Medical School Student Affairs (MDSA)
College/Division: Vice President, Health
– Las Vegas
Sciences / Dean, UNSOM
Account #(s): 1108-119-2401
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Director, Student and Educational Affairs
(X) Proposed Reassignment from Range 3
to Range
4
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Peggy Dupey, Assoc Dn, Med Schl Stdnt Affrs
Date
_____________________________/_______________________________
__________________
Melissa Piasecki, Sr. AD, Acad Affrs /Thomas Schwenk, VP, HS/ Dean, UNSOM
Date
Director/Chair/Dean
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
67456 Range:
4
Pos #(s): 10952
JCC:
EEO: 3A
Eff: 10/1/2013
Approved Title: Director, Student and Educational Affairs
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Director, Student and Educational Affairs (MDSA-LV)
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1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Director, Student and Educational Affairs, is located in the Medical School Student Affairs office
(MDSA) in the University of Nevada School of Medicine (UNSOM) and reports to the Associate Dean,
MDSA in Reno, and to the Associate Dean, Academic Affairs in Las Vegas. As a member of the
leadership team, the Director is responsible for the overall administration of student and educational
affairs, including UNSOM outreach and recruitment programs, counseling and career advising of premed and medical students. The Director oversees the assessment of program effectiveness, including
program evaluation and reporting. The incumbent establishes unit priorities and policies, and
manages fiscal budgets. The Director functions as the MDSA officer for the Las Vegas Campus and
for UNSOM undergraduate programs including the Baccalaureate-Medical Doctor (BS/MD)
Accelerated Pathway Program and the Post Baccalaureate Program.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Medical Student Services and Operations Support
 Lead and Manage the overall administration of UNSOM student affairs in Las Vegas
 Serve as delegated signature authority for a broad range of student documents, including
verifications of academic standing and elective applications
 Facilitate development of programs and services for UNSOM students; conducts needs
assessment and proposes solutions
 Keep faculty and staff apprised of relevant program changes, rules and compliance.
 Conduct data analyses, coordinate and prepare strategic planning reports, accreditation
reports and other ad hoc reports as needed
 Design and implement a comprehensive advising system for medical students
 Oversee academic support strategies, remediation, and supplemental instruction for students
on the Las Vegas campus with the MDSA staff
 Oversee the process and prepare Medical Student Performance Evaluation letters
 Organize and oversee UNSOM student events (e.g., Clinician’s Ceremony, Match Day, etc.) at
the Las Vegas Campus
 Oversee and organize student health and counseling services for the Las Vegas Campus
 Oversee fluid exposure procedures compliance for medical students statewide
 Organize and direct UNSOM orientation programs and events for Year III students
 Direct National Resident Matching Program (NRMP) and Electronic Residency Application
Service (ERAS) process for UNSOM students statewide
 Direct medical student housing for the Las Vegas campus
30% - Educational Program Operations and Outreach Support
 Direct the development of strategies, including statewide and regional partnerships, to recruit
and retain students to support the goal of an inclusive and engaged community and the value
added to students, faculty and staff when diverse groups contribute to the educational
experience
 Direct student selection processes for the undergraduate programs of UNSOM
 Direct admissions interviewing processes for applicants at the Las Vegas campus
 Act as liaison with the Assistant Dean of Admissions to implement, evaluate, and report on
admissions processes, policies, and procedures
Position Description – Director, Student and Educational Affairs (MDSA-LV)
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Oversee the student promotions and conduct for UNSOM undergraduate programs including
review and development of policies and procedures, report preparation on student progress
and conduct, and operations of the Academic Review and Promotions Committee for
undergraduate programs
Oversee medical student outreach electives including site development, placement processes,
evaluation of student performance, and problem solving, reporting to the Associate Dean
Support operational needs of the Las Vegas Campus, with the Associate Dean for Academic
Affairs, including communication of Information Technology (IT) needs and requirements;
credentialing processes for all medical and visiting students; requirements and policies for
student shadowing in hospital and other clinical facilities with UNSOM faculty
With the Associate Dean of Academic Affairs, supervise classroom and educational needs
including equipment and maintenance and development of educational facilities
Develop partnerships for development of the expansion and development of undergraduate
programs statewide and combined degree programs for medical students on the Las Vegas
Campus
Develop and oversee clinical sites with Associate Dean of Academic Affairs to meet the
educational needs of medical students
Conduct medical student orientation and Transition Course to Year III at the Las Vegas
campus
Identify and develop educational scholarship opportunities – poster presentations, workshop
topic sessions and other publications/articles
Develop and monitor dual degree programs for medical students in southern Nevada
Develop and implement the Physician Assistant program
20% - Personnel Management
 Manage and coordinate human resources functions for Student Affairs, Outreach, and
Undergraduate programs
 Oversee the management of outreach and undergraduate programs
 Manage classified staff and administrative faculty evaluation process and staff positions in
MDSA and undergraduate programs department statewide
 Develop pipeline of potential UNSOM graduates for faculty recruitment/search prospects
 Supervise the professional and administrative support positions for day-to-day management of
UNSOM’s outreach, admissions, and student support functions.
10% - Budget and Data Management, Reporting, Analysis
 Develop and manage annual budgets for Student Affairs, Outreach, and Undergraduate
programs
 Work with faculty to document proposals for spending
 Provide fiscal management of student support and outreach expenditures including reporting
and compliance with all budget requirements
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Director exercises wide latitude in professional judgment in all student affairs decisions. The
incumbent takes action on issues related to personnel, students and operations, keeping the
Associate Dean, MDSA, apprised of potentially volatile situations that would negatively impact
UNSOM.
Impact:
Decisions and judgments made by the Director impact the effectiveness of utilization of human and
financial resources which directly impacts the success of the MDSA in meeting UNSOM’s goals and
Position Description – Director, Student and Educational Affairs (MDSA-LV)
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objectives. Proper handling of student and human resource issues is essential to maintain a
productive organization. Good decision making and problem solving are important to the excellence of
student programs and services. Failure to perform as expected could result in failure to meet UNSOM
curriculum and medical student matriculation requirements or failure to provide a satisfactory
educational experience for medical students. Failure to monitor student needs may result in loss of
accreditation, litigation and future malpractice risk.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Medical education
 Trends in medical education and student services.
 Best practices in student promotions and conduct
 Higher education working environment
 Student counseling
 Federal law as related to position, i.e., Family Educational Rights and Privacy Act (FERPA)
 Budget management
 Outreach programs and methods
Skills:
 Strong verbal and written communication
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Time management and organizational skills
 Human resources and management and supervisory skills
 Organizational and facilitation skill, including conflict resolution, counseling, and the ability to
collaborate effectively.
 Effective interpersonal relations.
 Analytical, decision making, and problem solving skills
Ability to:
 Interact and collaborate effectively with administrators, faculty and staff at all levels of
responsibility
 Analyze procedures, design and implement changes to improve efficiency and follow through
to achieve desired results
 Work independently and exercise sound judgment, diplomacy, initiative, creativity, and reason
 Gather information/data and formulate into a concise written document
 Maintain confidentiality of sensitive information
 Apply broad policies to problems and situations not falling clearly within previously
experienced guidelines
 Create and maintain a positive student support environment
 Adapt to rapidly changing needs and goals of the institution; respond to a broad range of
leadership needs and organizational structure
 Maintain professional business and work ethics and standards
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Academic Affairs Leadership
Reason for Contact
To plan, inform, make decisions, develop policies, establish
priorities, and develop projects
Position Description – Director, Student and Educational Affairs (MDSA-LV)
UNSOM faculty and staff
Student/Admissions/Outreach
faculty and staff
Students, undergraduate and
medical students
School of Medicine Dean’s
Office
External
NSHE Institutions faculty and
staff
Reporting agencies
Western region medical schools
Vendors
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To share information, policies, deadlines, answer questions
related to administrative processes, handle student and personnel
issues; solve a wide variety of problems, plan, and general
communication
To share information, policies, deadlines, answer questions, and
solve problems
To plan events, explain policies, address complaints and
concerns, provide services and support, career advising and
counseling services
To plan events, provide reports/data analysis, program
recommendations and development
Reason for Contact
To collaborative partnership development; answer questions,
resolve problems, initiate discussions/policy reviews
Respond to requests for quantitative information.
To promote collaborative partnership development, answer
questions, gathers best practices data and information
To resolve questions related to purchasing of services/goods;
contracts for services/ facilities
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution with emphasis or major in
student development and/or counseling
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and three years of experience in progressively responsible positions
including supervisory/management experience; program development and student
affairs
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None