POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
ALL INFORMATION MUST BE PROVIDED. INCOMPLETE FORMS WILL BE RETURNED TO DEPARTMENT.
QUESTIONS? CALL UNR Faculty Human Resources at 784-6082.
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INSTRUCTIONS: PDQ and Org Chart must be sent to marshag@unr.edu for initial review BEFORE routing.
1. Complete form, sign, and submit to immediate supervisor;
2. Supervisor (chair/director/dean)– review, approve, sign, forward to vice president or vice provost;
3. Pres/Vice Pres/Vice Prov - approve, sign, forward to Placement Committee (c/o UNR HR, M/S 238);
4. Placement Committee recommends administrative salary range and title & forwards to Provost.
5. Approval letters are then sent from HR with final stamped PDQ to Vice President, Dean or Director and supervisor for
PAF/Terms preparation.
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Position #: 11098
Incumbents’ Name (if applicable):
Current Title: Director, Purchasing, Contracting and Material Management
(76292;1B;HRL90232;CA3003;E)
Department: BCN Purchasing
Current Range: 5
College/Division: VPAF/Business and Finance
Action Proposed: (check all that apply)
( ) New position : Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( X ) Revised PDQ only (no change in range or title)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
___________________________________________________
__________________
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
___________________________________________________
__________________
Immediate Supervisor’s Signature
Date
___________________________________________________
Director/Chair/Dean
__________________
Tom Judy
Associate Vice President, Business & Finance
Date
Approved for Salary Placement Committee review.
___________________________________________________
Pres/Vice Pres/Vice Prov Signature
__________________
Ron Zurek
Vice President, Administration & Finance
Date
Action Approved by the President (Completed by Faculty HR):
EEO Code:
CUPA Code:
Exempt: Yes or No
Effective Date:
Position #:
Job Class Code:
Range:
Title Approved:
______________________________________________________________________________________
____________________________________________________
Employee’s Signature
Revised: 1/28/2007
(sign & send to HR for personnel file)
__________________
Date
Position Description – Director, Purchasing, Contracting & Material Management
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1. Summary Statement: State the major function(s) of the position and its role in the university.
Attach an organizational chart with positions, ranges, and names for the division which reflects the
position in it as well as those supervised in the department. (This section is used for advertisement of
the position.)
The primary function of the position of Director, Purchasing, Contracting, and Material Management is to
develop and provide an effective and timely centralized procurement program for all institutions comprising
Business Center North (BCN) – Desert Research Institute, Great Basin College, Truckee Meadows
Community College, Western Nevada Community College, University of Nevada, Reno – as well as Nevada
System of Higher Education (NSHE) administration including System Computing Services. This position
develops and implements Board of Regents purchasing policies and procedures and provides input for all
BCN institutions’ administrative manuals regarding purchasing procedures.
2. List the major responsibilities, including percentage of time devoted to each. Provide enough
detail to enable a person outside the department to understand the job (percentage first with heading
and then bulleted information).
70% Purchasing:
 Responsible for a comprehensive, centralized purchasing program that supports the instructional,
research and administrative goals and objectives of NSHE/BCN in the acquisition of supplies, materials,
equipment and construction
 Oversight of equipment inventory maintenance and surplus property disposal
 Developing and implementing Regents’ and BCN institutions’ purchasing policies and procedures
 Interpreting and complying with state and federal procurement guidelines and regulations
 Contracting for special services (i.e., vending, video operations, food services, bookstore operators,
etc.)
 Registration and licensing of all vehicles and trailers
20% Central Services Operations:
Manage Central Services operations including, but not limited to:
 Maintenance of equipment inventory
 Disposal of surplus property
 Management of mail services operation
 Management of central receiving operation
 Management of the university copier program and contract
 Management of the university copy center operation
10% Enterprise Resource Planning (ERP) Systems:
Participates in contract negotiations, along with representatives from other NSHE components and vendors,
and is responsible for implementing the purchasing and fixed assets portions of the computerized university
financial system.
3. Describe the level of freedom to take action and make decisions with or without supervision and
how the results of the work performed impact the department, division and/or the university as a
whole.
The Director has considerable latitude in independent decision-making which can positively (or adversely)
impact educational and research goals, financial resources and institutional missions.
The university and public can be adversely affected if incorrect purchasing actions set back critical timeframes, delay or disrupt educational or research objectives, wrongly commit budgeted resources and/or cause
Position Description – Director, Purchasing, Contracting & Material Management
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the acquisition of inferior equipment, services or facilities. Decisions are made within Regents’, institutions’
regulations and procedures and state and federal laws.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity & innovation)
essential to successful performance of this job (in bullet format).
Knowledge of:
 A comprehensive purchasing operation designed to meet constituents’ needs
 Automated purchasing systems
 Bid writing and administration
 Budget development, cost accounting and accounts maintenance and monitoring
 Equipment inventory requirements
 Purchasing and contracting issues, including the latest changes in rules and laws to include system
policies, institutional and department policies and procedures, state laws and regulations, as well as
federal laws and regulations, especially the Federal Acquisition Regulations and the contractual
alternatives available to educational institutions under these agreements
 Public purchasing and contract law
 Board of Regents’ and institutions’ business policies and practices
 Nevada Revised Statutes as they pertain to purchasing and contracting
 Federal procurement regulations
 Minority and small business procurement requirements
 Administration of grants and contracts
 Higher education policies and procedures on allowable use of funding resources and grants, contracts
and sponsored projects
Skills:
 Effective delegation of tasks during stressful situations or deadline requirements
 Well-developed managerial skills
 Effective written and oral communication
 Human resources supervision/management
 Proficiency in use of a personal computer and current software applications
 Organizational and time management
 Creative problem solving
 Analytical skills (critical thinking)
 Negotiation
 Decision making
 Problem solving skills and inherent decision-making ability
 Dedication to quality customer service
 Hiring, training, supervising, and evaluating staff
Ability to:
 Supervise and manage human resources with initiative, creativity, tact and diplomacy and work as a
team leader
 Inspire and motivate people
 Interact effectively with faculty, staff, and administration at various levels of responsibility with tact and
diplomacy
 Create a work environment that reduces turnover
 Work in a team environment
 Maintain confidentiality of sensitive information
 Make decisions which can implement educational and research goals within available financial
resources and stated institutional missions
Position Description – Director, Purchasing, Contracting & Material Management
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Formulate and propose effective policies and procedures
Work in a service-oriented team environment
Manage a budget
Develop credibility with a wide variety of private- and public-sector constituents
Effectively develop innovative programs and processes
Negotiate contracts
Exercise sound judgment to make objective, fair and consistent decisions
Be flexible and work under limited supervision with considerable latitude for initiative and independent
judgment
Work under deadline pressure to meet deadlines, prioritize and organize work and handle frequent
interruptions
Research issues, provide solutions and make appropriate decisions
Contribute to and support the department, college and university strategic plan
5. Describe the type of personal contacts encountered in performing the duties of the job. Explain the
nature and purpose of these contacts: i.e., to provide services, to resolve problems, to negotiate.
Board of Regents: Purchasing and policy issues.
Chancellor’s Office and System Administration staff: System and BCN procurement opportunities, problems
and issues.
Legal counsel: Questions regarding procurement and contract law.
BCN institution presidents, vice presidents, deans, directors and department chairs: Consult, resolve and
negotiate resolution to purchasing issues.
Corporate representatives, business owners, sales managers, contractors and vendors: Negotiate contracts,
develop bid criteria, gather information, and develop cooperative business relationships.
Legislators, local government officials, federal and state procurement and audit agencies: Answer questions
and provide information regarding NSHE/BCN procurement practices, respond to audit findings and develop
cooperative business relationships.
6. Indicate the minimum qualifications which are necessary in filling this position should it become
vacant. Please keep in mind the duties/responsibilities of the position rather than the qualifications of
the incumbent.
a. Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution.
b. Minimum type and amount of work experience, in addition to the above required education
necessary for a person entering this position.
Bachelor’s Degree and seven years or Master’s Degree and four years of experience to include:
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Responsible managerial-level experience in a comprehensive purchasing operation
Purchasing, public bidding, negotiating, expediting, equipment inventory, grants and contracts
and knowledge of federal procurement regulations.
Position Description – Director, Purchasing, Contracting & Material Management
c. Indicate any license or certificate required for this position.
None
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