Item 2.C-April 12, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Office of Statewide Initiatives
College/Division: University of Nevada
School of Medicine/VP, Health Sciences
Account #(s): 1320-119-2376; -2377; -2378 (changing July 1)
Action Proposed: (check all that apply)
Proposed Range: 4
(X) New position:
Proposed Title: Director, Nevada AIDS Education and Training Center
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Patricia Charles, Professor, IM-Reno
__________________
Date
____________________________/________________________________
Evan Klass, Assoc Dean, OSI / Thomas Schwenk, VP, HS/Dean, UNSOM
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the Provost/President (Completed by Faculty HR):
67371 Range:
3
Pos #(s):
JCC:
EEO: 3D
Eff: 4/1/2013
Approved Title: Director, Nevada AIDS Education and Training Center
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description - Director, Nevada AIDS Education and Training Center
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The position of Director, Nevada AIDS Education and Training Center (NV AETC), is located in the
University of Nevada School of Medicine (UNSOM) Office of Statewide Initiatives (OSI). The position
manages and administers a state-wide organization which provides a broad series of educational
programs and resources to health professionals regarding HIV/AIDS. As the science and clinical care
of HIV changes rapidly, the NV AETC serves as a crucial educational organization which coordinates
programs and resources to educate, support and prepare health professionals to administer quality
care. The Director represents AETC and OSI to the public and health care professionals and serves
as an advisor and participant in health infrastructure development in Nevada particularly as it pertains
to UNSOM outreach. The Director works with community agencies to provide technical assistance
and to help build capacity through collaborating in the areas of public health and HIV care
infrastructure (programs and services) in Nevada. The position creates and implements professional
AETC events, programs, activities, and resource outreach. The individual manages the AETC
operations, supervises personnel, and identifies and proposes new projects. The position reports to
the Principal Investigator (PI) on the grant within the Department of Internal Medicine in Reno at
UNSOM.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - AETC and Office of Statewide Initiatives Liaison
 Serve as the Nevada/UNSOM spokesperson and liaison for the Nevada AETC on campus and
statewide
 Maintain ongoing communication and collaborate extensively with the entire Nevada AETC
and with the Pacific AIDS Education and Training Center (PAETC) at University of California,
San Francisco (UCSF), which is the primary funding source for the program, to assure that
programs are in consonance with National Guidelines, with the President’s AIDS Strategy, and
with sound continuing medical education principles
 Develop annual vision, strategies and program plans
 Participate in and serve on UNSOM Office of Medical Education, University, Statewide and
regional committees to ensure that the interests of the AETC are represented and to contribute
public health expertise to deliberations; help design and conduct evaluations of public health
programs and projects in Nevada
30% - AETC Assistance and Outreach
 Serve as an advisor and collaborator with community and government organizations to create
new projects and approaches to service delivery (use of telehealth to deliver services to rural
clients),approaches to continuing medical education ranging from on-line to long-term on-site
programs, and approaches to health care infrastructure improvements (HIV/AIDS policy) to
improve the organization’s public health outreach
 Assist organizations in grant writing (e.g., designing objectives, creating evaluation plans, etc.)
 Develop and implement professional AETC events, programs, activities, and resource
outreach to disseminate information about programs and activities
 Participate in Department, UNSOM, University of Nevada, Reno, state and regional
committees and public health activities to contribute to public health infrastructure in Nevada
 Conduct regular searches and outreach efforts to secure additional projects for the office in
consonance with staff skills, interests and with community health needs
Position Description - Director, Nevada AIDS Education and Training Center
Page 3
20% - AETC Grant Administration
 Serve as Principal Investigator (PI) on grants and assure that all University grant guidelines
are in compliance and serve as the Nevada contact with the PAETC and take responsibility for
all required reports, data, programming, evaluations, and other activities and documents to
assure program success and continued funding
 Accomplish scope of work for all other contracts through process of collaboration, delegation,
and representation; guide staff in understanding scope of work and in planning and
implementing all activities
 Prepare and maintain constant oversight of multiple budgets to assure program continuity and
growth from year to year
 Maintain good relations with health professionals and facilitate the development of new grants,
contracts, projects, professional papers, presentations and other dissemination activities in
consonance with grant requirements
 Develop and submit proposals for grants and contracts; assure that grant materials are in
order; oversee efforts to secure additional awards/resources and accomplish all scope of work
commitments
 Collaborate with staff and health care professionals to create, design, plan, coordinate,
implement and evaluate at least 20 educational events and programs per year (ranging from
one hour mini-courses to regional conferences)
20% - Human Resources Administration
 Manage and supervise professional and classified staff to assure that grant requirements are
addressed and collaborate within the OSI for grant, administrative and clerical support
 Assure that staffing is sufficient to accomplish scope of work on projects
 Conduct annual evaluations of staff and meet regularly with staff to ensure that all
administrative functions and requirements are managed
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Director independently makes decisions about the program and the budget. The Director is the
spokesperson for the Nevada AETC and represents program interests statewide and at regional
PAETC events. The Director represents UNSOM in the statewide community and makes decisions
regarding the AETC and outreach programs without direct supervision. The Director consults with the
PI on program implementation changes and receives general guidance but takes final responsibility
for program decisions.
Impact:
The position is highly visible, has a statewide and regional scope in outreach, is extremely
collaborative in nature, and is expected to contribute to the ongoing improvement in the care and
services established to address the HIV/AIDS epidemic in Nevada and to respond to UNSOM
outreach services. The NV AETC makes an important contribution to AIDS/HIV care in Nevada and
has served to ensure that there are quality clinical services available. The AETC has a vital role that
extends from the UNSOM to the broad community. Success or failure of the incumbent to carry out
the responsibilities of the position impact the opportunities for faculty and community physicians to
benefit from educational resources and programs and improvements in patient care and impacts the
basic facilities and administrative funds that the grants generate for the University.
Position Description - Director, Nevada AIDS Education and Training Center
Page 4
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Public health program development process
 Educational design
 Evaluation theory, structure and process
 Needs assessment management
 Data management and analysis
 Proposal and grant writing; Federal and state grant administration
 Budget management
 Emerging opportunities in social networking for program enhancement
 Health professional education approaches
 Requirements for continuing medical education certification of programs
Skills:
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Program design and development (public health, education)
Implementation of large scale, longitudinal projects
Budget preparation and administration
Excellent verbal and written communication
Interpersonal and human relations skills
Outcome evaluations design
Project timelines and logic models preparation
Decision-making and problem-solving skills
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:
 Envision project and create strategic plans and approaches
 Establish collaborative relations with health professionals, project officers, program directors,
and professionals of all kinds
 Plan projects, programs and events and follow through with event management and follow-up
 Understand and comply with higher education grant processes
 Conduct needs assessment and research to guide program planning
 Create curricula and teach
 Assume responsibility for programs ranging from funding to agreeing to and accomplishing a
scope of work
 Identify, gain access to health professionals who will benefit from program implementation
 Coordinate teams, speakers, and others to participate in programs and projects
 Prepare timely professional reports and documents
 Be sensitive to gender, disabilities, and cultural and ethnic diversity issues
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
University/SOM Faculty
Reason for Contact
To provide program development and coordination with faculty
with expertise in HIV, infectious disease and other specialty areas
who present many programs and serve as program faculty and
advisors
Position Description - Director, Nevada AIDS Education and Training Center
University / UNSOM
Administration (Dean, Associate
Deans)
Office of Sponsored Projects
Administration
Clinical Departments at School
of Medicine
OSI faculty and staff
External
PAETC/UCSF AETC Director
PAETC Faculty/Staff
PAETC Regional Directors
NV State Health Division
NV County Health Districts
(Washoe, Clark, Rural)
HIV specialty clinics (HOPES,
Reno; Wellness Clinic, LV)
Community Health Centers and
IHS Clinics in Nevada
Page 5
To collaborate and cooperate in all initiatives and adhere to the
vision of University and UNSOM administration to extend services
to communities throughout the state
To coordinate grant and contract administration through all phases
of grant and contract acquisition and management
To coordinate participation in AETC program offerings and
collaborate with professional staff to develop future projects (e.g.,
request participation in new projects, assistance in current
projects)
To coordinate day-to-day operations, office development, and
strategic planning
Reason for Contact
To seek guidance and collaboration on the AETC grant and
ensure the achievement of all AETC scope of work, reporting,
budget management, etc. is completed
To seek guidance and collaboration with PAETC staff and faculty
who have expertise in HIV/AIDS care and infrastructure
development and are available to state ETCs for program
consultation and participation, both local and regional
To meet and plan joint programs, design projects, advise and
consult in program implementation
To provide HIV/AIDS subcontracts for special projects such as
conducting needs assessments, designing strategic plans, and
conducting special educational events
To coordinate requests for AETC programs and resources for
clinical employees and to assure quality clinical skills and up to
date disease control measures
To collaborate with Physicians, Physician Assistants, Nurses,
Nurse Practitioners, Pharmacists and Dentists and other health
professionals to provide specialty services to clients with HIV and
rely on the programs of the NV AETC to assist them in quality
management and maintain clinical skills
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution with emphasis or major in
public health, health administration, health education, or health policy
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and two years of experience in broad areas of public health including
education, programming, and grant development
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None