Item 4.C-June 14, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Angelica Borrayo
Position #(s): CL40317
Current Title: Program Officer I
Current Range: GR 31
(JCC:07.649;NE)
Department: University Police Services
College/Division: Vice President,
Administration and Finance
Account #(s): 0000-000-0000
Action Proposed: (check all that apply) CLASSIFIED TO ADMINISTRATIVE
2
(x) New position: Proposed Range:
Proposed Title: Data Analyst, Police Services
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Adam Garcia, Director, University Police Services
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Ron Zurek
Date
Vice President, Administration and Finance
Action Approved by the Provost/President (Completed by Faculty HR):
67412 Range:
2
Pos #(s):
JCC:
EEO: 3D
Eff: 6/1/2013
Approved Title: Data Analyst, Police Services
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Data Analyst, Police Services
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Data Analyst, Police Services, is the key position to ensure the university’s compliance with the
Cleary Act. The Analyst is responsible for the collection, analysis and reporting of crime statistics for
the institution. The annual Cleary Report is drafted, assembled and published by the incumbent.
Dissemination of the report as well as public access and handling inquiries are responsibilities of this
job. The position reports to the Director, University Police Services.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% Annual Security Report
 Prepare the Annual Security Report as mandated by the Jeanne Cleary Act
 Propose the scope, parameter and specific data elements to be included in the report by
researching the Cleary Act and reviewing peer institutions’ annual reports for enhancements
and compliance
 Ensure compliance to all aspects of Cleary Act reporting
 Establish methodologies and standards for data collection, data extraction and data transfer
 Author final report for submission to the Department of Education
 Ensure compliance with the Cleary Act by making the report available to current and
prospective students, the public and constituents
20% Collection and Organization of Crime Statistics
 Identify data collection needs and develop collection methods
 Create and maintain electronic methods of data collection (database, spreadsheet) for efficient
retrieval for reporting
 Classify and input crime data into FBI, Department of Education and Nevada Highway Patrol
databases
 Collaborate with university administrators, staff and external agencies to coordinate data
collection and compliance with the Cleary act
 Organize data by major categories, sub-categories, crime type and crime-location as
stipulated in the Cleary Act
 Maintain records for public inspection
 Create reports as requested
15% Training
 Provide annual training to University sworn officers on reporting requirements of the Cleary Act
 Administer annual mandated training to campus officials
15% Office Administration
 Serves as primary support in implementing the Director’s initiatives
10% Supervision
 Supervise front office civilian personnel
 Supervise the Terminal Agency Coordinator process and overall program
 Ensure compliance with required Terminal Agency Coordinator regulations
Position Description – Data Analyst, Police Services
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Data Analyst must work with limited supervision making decisions and taking independent
actions; ensuring that federal and state mandated requirements are adhered to; ensuring that the
Director and others are aware of emerging guidelines and requirements as they become available;
review budget documents and ensure that funding is tracked and ensure appropriate identification of
crime trends; make public crime notifications on behalf of the Director; primary contact and
spokesperson related to CLEARY Act data and information; respond to public and media CLEARY
queries and direct questions to appropriate staff. Ensures Police Services complies with procedures
and rules set forth by Department of Public Safety.
The Data Analyst has the freedom to make changes to data collection methodologies and enhance
systems for more accurate data collection. The incumbent identifies the appropriate data sources and
uses discretion regarding the data and its accuracy and usefulness. Quality control measures are
developed and implemented by the incumbent and routinely reported to Director, Police Services.
Organization and formatting of the annual report is within the purview of this position.
Impact:
This position is critical to the university’s ability to conform to the provisions of the Cleary Act. Failure
to conform to the act may result in fines and withholding of federal student aid. Failure to perform
affects the overall public perception of the safety of the institution and can discourage visitors and
students from coming on-campus.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Cleary Act best practices
 Crime Statistics
 University policies and procedures
 Police procedures and practices
Skills:




Excellent verbal and written communication skills
Organizational and time management skills
Proficiency in the use of a personal computer
Judgment and decision making skills
Ability to:
 Manage complex issues in stressful situations
 Research and compile data to prepare complex reports
 Maintain confidentiality of sensitive information
 Understand and interpret federal and state laws, rules and regulations
 Multi-task, organized and prioritize work
Position Description – Data Analyst, Police Services
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Sworn Police Officers
Police Administration
Administrators
Current students, faculty, staff
External
Prospective students, faculty,
staff
Other Law Enforcement
Agencies and the Department of
Education
Reason for Contact
To communicate the provisions of the Cleary Act and train on
proper data collection
To communicate key areas of compliance and support needed in
capturing data
To communicate their responsibilities under the Cleary Act
To make available the information required under the Cleary Act
Reason for Contact
To make available the information required under the Cleary Act
To research, discuss and enhance the provisions of the Cleary Act
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution.
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years of experience in data collection, analysis or
interpretation of legislation and regulations
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None