POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
ALL INFORMATION MUST BE PROVIDED. INCOMPLETE FORMS WILL BE RETURNED TO DEPARTMENT.
QUESTIONS? CALL UNR Faculty Human Resources at 784-6082 x250.
********************************************************************************************************************
INSTRUCTIONS: PDQ and Org Chart must be sent to marshag@unr.edu for initial review BEFORE routing.
1. Complete form, sign, and submit to immediate supervisor;
2. Supervisor (chair/director/dean)– review, approve, sign, forward to vice president or vice provost;
3. Pres/Vice Pres/Vice Prov - approve, sign, forward to Placement Committee (c/o UNR HR, M/S 238);
4. Placement Committee recommends administrative salary range and title & forwards to Provost.
5. Approval letters are then sent from HR with final stamped PDQ to Vice President, Dean or Director and
supervisor for PAF/Terms preparation.
********************************************************************************************************************
Incumbents’ Name (if applicable): Vacant
Position #: 10827
Current Title: Coordinator, Scheduling Services (76239/3A/E)
Current Range: 3
Department: Facilities Planning -Scheduling Services College/Division: VP Admin & Finance
/ Planning, Budget & Analysis
Action Proposed: (check all that apply)
( ) New position : Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( X ) Revised PDQ only (no change in range or title)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
Gary Bishop
Date
Director, Facilities Svcs & Planning
Director/Chair/Dean Bruce Shively, Asst Vice President
Planning, Budget and Analysis
Approved for Salary Placement Committee review.
Date
Pres / Vice Pres / Vice Prov Signature Ron Zurek
Date
Vice President, Admin & Finance
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
CUPA Code:
Job Class Code:
Exempt: Yes or No
Range:
Effective Date:
Title Approved:
_____________________________________________________________________________
Employee’s Signature (Sign & send to HR for personnel file after final approval) Date
Revised: 3 / 1 / 2006
Position Description – Coordinator, Scheduling Services, Position # 10827
Page 2
1.
Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department.
The Coordinator, Scheduling Services, manages university academic scheduling using a software
platform; provides on-going support and training with the scheduling software to the department’s
deans, chairs and selected faculty and staff; coordinates non-academic scheduling activities for
campus, including ad hoc use of university facilities by university, local and state governmental
agencies, non-university events for groups or individuals; develops policies, procedures and rate
structures related to the use of university facilities for ad hoc events; and serves as advisor and staff
resource to university advisory committees for academic and ad hoc event scheduling services.
2.
List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job.
50% - Academic Scheduling Management
 Manage university academic scheduling
 Develop and implement training for department’s deans, chairs and selected faculty and staff
 Interact with scheduling software vendor on an on-going basis for enhancement of product
usefulness
25% - Scheduling Services Management
 Coordinate non-academic scheduling activities for campus, including ad hoc use of campus
facilities by university, local and state governmental agencies, non-university events for groups
or individuals
 Supervise Scheduling Services department classified staff for problem solving activities related
to the management of academic and ad hoc events logistics as required, provide personnel
reviews (annual and as necessary) and maintain leave records
25% - Fiscal Coordination and Administration
 Fiscal responsibility for ad hoc event accounts
 Coordinate the development, provide systematic reviews, and when necessary, conduct
revisions of institutional policies, procedures, and rate structures that govern the usage of
university facilities for ad hoc events on campus
 Advise and serve as staff resource to university advisory committees which relate to academic
and ad hoc event scheduling
3. Describe how the decisions and judgments made by this position and the results of work
performed impact the department, division and/or the university as a whole.
The effective planning and scheduling of academic classes assists students to complete their course
of study in a timely manner, maximizes utilization of classroom space to assist the university achieve
the objectives of its strategic plan.
The effective planning of ad hoc events on campus contributes to positive public relations for the
university with members of both the greater university and the non-university communities, assists in
improving recruitment of students to the university, and helps to maximize utilization of campus
facilities.
Position Description – Coordinator, Scheduling Services, Position # 10827
Page 3
4. Describe the knowledge, skills and abilities essential to successful performance of this job.
Knowledge of:
 Academic and event scheduling at a post-secondary institution or other organization utilizing a
student information system and a scheduling software platform
Skills:
 Communicating effectively, both orally and in writing, with university personnel and with the
non-university public
 Computer literacy including scheduling software, database, spreadsheet and word processing
software, computer networks, email, internet and world wide web systems
Ability to:
 Manage and supervise staff, foster teamwork and promote inter-office communication
 Provide quality customer service
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Meets regularly with and/or communicates daily with Vice Presidents, Deans, Directors, Department
Chairs, department staff, individual faculty member and non-university public concerning the
preparation, procedures, policies, and cost issues related to academic scheduling support and ad hoc
events on campus.
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b. Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years of professional experience using student information
system and academic scheduling software or related professional scheduling experience
c. Indicate any license or certificate required for this position.
None