Item 2.B-October 7, 2011
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR-HR at 682-6114
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INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
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Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Dean’s Office, Engineering
College/Division: College of Engineering
Account #: 1201-117-002A
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 2
Proposed Title: Coordinator, Internships and Career Support (COE)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
Range: JCC (HR assigned):
( ) Line of Progression (show titles below)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Indira Chatterjee
Associate Dean, COE
____________________________________________________________
Director/Chair/Dean
Emmanuel Maragakis
Dean, College of Engineering
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code: 3A
CUPA Code: CM7551
Exempt: Yes or No Census Code: 023
Job Class Code: 67129
Range: 2
Effective Date: 10/1/2011
Approved Title:
COORDINATOR, INTERNSHIPS AND CAREER SUPPORT (COE)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description - Coordinator, Internship and Career Support (COE)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Internships and Career Support, for the College of Engineering (COE) works closely
with the Associate Dean, the Dean, the Development Officer, and all departments within COE as well
as other campus departments. This position represents COE at internship and educational events
both on and off campus. The individual is responsible for developing relationships with industry in the
interest of establishing internship programs and exploring employment opportunities (after graduation)
for engineering students. Additionally, this individual assists students with resumes and internship
searches. The Coordinator reports to the Associate Dean, COE.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Internship/Employment Program
 Locate and develop internship/employment opportunities with employers locally, regionally and
nationally
 Regularly meet with employers to establish relationships and assess employers’ internship
and employment needs
 Recommend students to hiring managers based on student interview assessments
 Communicate COE internship expectations to employers
 Work with department chairs and faculty (department liaisons) in recruiting students for
internships and employment
 Develop student participation requirements and a system to enforce the program requirements
 Implement assessment of the program and necessary changes
 Attend Dean’s staff meetings, COE faculty meetings, and departments and chairs meetings as
needed
25% - Student Career Support
 Train and coach students on resume building, resume writing, and interviewing techniques
including reviewing resumes of students
 Provide pre-internship training to students
 Assist students in obtaining credit or transcript notation for internships
15% - Career Fair/Interview Coordination
 Work with employers and Student Union/College of Business for job fairs including
establishing an annual or bi-annual COE Career/Internship Fair with participation of local,
regional and national organizations
 Coordinate with employers to schedule on-site interviews
10% - Communication
 Implement/maintain/update a presence on the COE website
 Coordinate with employers and student professional societies for guest lectures, tours, etc.
 Create promotional methods and materials communicating and/or advertising the
internship/employment program
 Maintain a database of current, accurate, and reliable information on all students enrolled in
the COE
Position Description - Coordinator, Internship and Career Support (COE)
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator has freedom to make decisions on the day-to-day activities of the position, including
the initiation and maintenance of industry outreach contacts. The Coordinator provides input to the
Associate Dean and Dean of COE on overall policy decisions, such as (but not limited to)
determination of criteria for the award of internships and outreach activities and programs.
Impact:
Contact with the wider community (companies, students, parents, prospective students, community
leaders, etc.) will open lines of communication, which will enhance the reputation with COE
stakeholders. Within this larger community the Coordinator must be familiar with research,
educational and outreach directions of the College. Failure to complete these duties will result in
reduced internship and employment (upon graduation) opportunities for students, potential delays in
graduation and harm the reputation of COE and the University of Nevada, Reno (UNR).
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Engineering industry (local and national)
 Engineering higher education programs, majors, and activities
 Services offered by COE to employers and students
 Services offered by the University to employers and students for career development
 Career opportunities, selection, and counseling, particularly in the engineering fields
 Academic credit for internships
Skills:
 Effective verbal and written communication with a wide and diverse range of individuals within
and outside the university
 Proficient with Microsoft Office Suite (Word, Access and Excel) or the ability to learn how to
use these programs
 Organizational and time management skills
 Interpersonal relationships and customer service
Ability to:
 Develop business relationships and conduct outreach
 Communicate effectively, both verbally and in writing
 Leadership abilities in maintaining working relationships with other departments, industry, and
professional society members
 Serve as a representative of the COE and the University to diverse audiences, faculty, and
students
 Appreciate and respect the value of human diversity
 Learn about the COE and its units, faculty, and programs and maintain up-to-date information
 Find opportunities for students in the engineering field
Position Description - Coordinator, Internship and Career Support (COE)
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Dean, Associate Dean, Dean’s
staff, Department Chairs, Faculty
and Staff
Students
Reason for Contact
To learn about goals for this position, obtain industry contacts,
programs and communicate about students’ issues
External
Parents
Community Groups
Employers, Professional
Societies and Industry
Reason for Contact
To communicate the serviced delivered
To identify internship and employment opportunities
To identify internship and employment opportunities
To educate on internship program and identify internship and
employment (upon graduation) opportunities
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years or a Master’s Degree and one year of related
professional experience
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None