Item 2.A-November 16, 2007
POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
ALL INFORMATION MUST BE PROVIDED. INCOMPLETE FORMS WILL BE RETURNED TO
DEPARTMENT. QUESTIONS? CALL UNR Faculty Human Resources at 784-6082.
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INSTRUCTIONS: PDQ and Org Chart must be sent to marshag@unr.edu for initial review BEFORE routing.
1. Complete form, sign, and submit to immediate supervisor;
2. Supervisor (chair/director/dean)– review, approve, sign, forward to vice president or vice provost;
3. Pres/Vice Pres/Vice Prov - approve, sign, forward to Placement Committee (c/o UNR HR, M/S 238);
4. Placement Committee recommends administrative salary range and title & forwards to Provost.
5. Approval letters are then sent from HR with final stamped PDQ to Vice President, Dean or Director and
supervisor for PAF/Terms preparation.
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Incumbents’ Name (if applicable):
Current Title:
Department: Upward Bound / Academic and Opportunity
Support Programs / Student Success Services
Position #:
Current Range:
College/Division: VP Student Services
Action Proposed: (check all that apply)
( X ) New position : Proposed Range: 3
Proposed Title: Assistant Director, Upward Bound Programs
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
Elza Major
Director, Upward Bound
Date
Director/Chair/Dean
Rita Escher
Interim AVP, Student Success Services
Approved for Salary Placement Committee review.
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
VP, Student Services
Date
Date
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
CUPA Code:
Exempt: Yes or No
Job Class Code: 77768
Range: 3
Effective Date: 11/1/2007
Title Approved:
ASSISTANT DIRECTOR, UPWARD BOUND PROGRAMS
Employee’s Signature (Sign & send to HR for personnel file)
Revised: 3/1/2007
Date
Position Description - Assistant Director, Upward Bound Programs
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Assistant Director, Upward Bound Programs, reports to the Upward Bound Director and is
responsible for the planning, coordination, assessment, and supervision of significant components of
three federally funded Upward Bound Programs including the instructional services for weekend
academies and the residential component of the six-week summer academy. In addition, the Assistant
Director has oversight responsibility for all academic support programs including direct supervision of
the Tutor Coordinator and Technical Assistant. The incumbent works within a loosely structured
framework consisting of several unique but interrelated programs with defined outcome objectives.
Considerable latitude is given in terms of how defined outcomes are met. Although the Director sets
priorities, the incumbent must be able to work independently and make critical decisions related to the
scope of duties and responsibilities. The Assistant Director is responsible for establishing positive
rapport and good lines of communication with program staff, university staff and faculty, target school
teachers and administrators, parents, and members of the local community. The Assistant Director
has significant responsibility and oversight of an annual budget in excess of $800,000. The Assistant
Director takes a leadership role in all areas of program assessment and evaluation including
facilitating the collection of outcome results for three federal annual performance reports.
2.
List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
70% - Planning, Coordination, and Assessment of Academic and Co-curricular Programs
 Communication of program goals to all constituencies including program staff, students,
parents, target school teachers, counselors and administrators, university staff and faculty and
parents
 Facilitates the recruitment of program participants including identification, selection and
monitoring of participation through the probationary period
 Oversees the creation of program recruitment tools including flyers, brochures, and web page
 Supervises the recruitment, training, and evaluation of academic support staff and summer
residential staff
 Assists with developing curriculum for the academic year and summer components
 Oversees coordination of summer program logistics including housing, meals, and classroom
assignments
 Plans, coordinates, and assess co-curricular activities including the Upward Bound Student
Association for the academic year program, the summer year program, and for parent
involvement including parent advisory board and parent volunteer committee
 Facilitates, supervises, and evaluates the planning and implementation of college tours and
cultural enrichment activities
15% - Supervision
 Recruits, trains, and supervises academic support and residential summer staff for the
summer academy including tutors, residential assistants, and student support staff
 Supervises summer professional staff including course instructors
 Direct supervision of tutor coordinator and technical assistant during the academic and
summer components
Position Description - Assistant Director, Upward Bound Programs
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Supervises the recruitment and training of academic year student staff including on site and off
site student tutors and off site professional tutors including target school teachers hired by the
program to provide supplementary support to participants
15% - Program Assessment
 Implements all aspects of program assessment including standardized tests, formative
evaluation of program activities, and summative evaluation of annual outcomes
 Supervises data collection for three federal annual reports
 Assists the director in completing federal annual reports and UNR assessment reports
 Conducts exit interviews for students who exit the programs including graduates
 Serves as UNR Assessment Coordinator for the Upward Bound programs
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
The Assistant Director exercises autonomy in performing the responsibilities of the position. Although
the Director provides general oversight of the position, the Assistant Director exercises considerable
personal judgment in regard to methods used to accomplish specific job duties. Inadequate
performance has a detrimental effect on the achievement of objectives related to major university
goals. Lack of accurate data collection could result in a financial debt for the university in the event
that a federal site visit or audit showed inaccurate reporting of students served, eligibility of students
served, or outcomes of program activities. Errors in judgment could result in the programs not meeting
outcome objectives which would jeopardize future funding for the programs. If the assistant director is
not able to establish good working relationships with target school personnel, UNR staff, parents, and
students, the reputation of the programs will be harmed and the program will not be able to recruit,
retain, and serve participants. A good reputation in the community reflects positively on the university
and adds to its ability to recruit students. The Assistant Director is instrumental in developing a
positive image for the program and for the university.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity &
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Curriculum and teaching methods relevant to high school age students
 Team building methodologies that support cooperation and excellent performance
 Best practices in curricular and co-curricular support for high school students
 Up do date knowledge of electronic media used for web pages, newsletters, and general
communication including ethical practices
 Individual learning styles and the ability to translate knowledge into practice in the classroom
and in the arena of auxiliary support services such as tutoring and counseling
 Inter-personal dynamics as they relate to building rapport with students, staff, and external
constituencies
 Program evaluation including formative and summative assessment and the development of
effective student learning outcomes
 Report writing for university, state and federal agencies
Skills:
 Detail oriented. Able to manage multiple tasks and assignments and set priorities
 Organizational and time management skills that result in the most efficient use of fiscal and
human resources
Position Description - Assistant Director, Upward Bound Programs
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Proficient computing skills including word processing, spread sheets, data base, and
publishing programs
Excellent written and oral communication skills
High level interpersonal skills
Human resources supervision/management
Ability to:
 Ability to train and supervise auxiliary staff and summer support staff
 Understand and interpret formalized policies, guidelines, rules, and regulations and implement
a detailed plan of operation
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Problem solve and resolve conflicts
 Facilitate positive discussion
 Supervise, train, and evaluate staff
 Participate as a member of a high functioning team
 Create a positive image for the programs within the local community and target high schools
 Formulate partnerships between the local community and the university that result in
collaborative efforts
 Motivate students, staff, and peers to achieve high levels of performance
 Work and interact with a diverse population
 Take initiative and use own judgment as needed
 Travel as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Upward Bound staff – to give and receive information regarding program activities and assignments
Upward Bound students – to provide information, request evaluation reports regarding program
activities; Informal contacts at Saturday sessions, during the summer program, and in the office
Upward Bound student staff – to recruit and hire; delegate tasks; train; evaluate performance
UNR administrators and faculty – to provide program information; recruit workshop presenters; recruit
faculty mentors; seek support from appropriate offices: schedule classroom space
Upward Bound Parents – to provide information; facilitate intake interviews; contact in the event of
problems or concerns; resolve any behavior conflicts or issues related to student participation
Target school teachers, administrators, and counselors – to provide information; facilitate recruitment
Washoe County School District Personnel – to schedule buses; arrange College Nights; request
student progress information
Travel Agencies – to arrange college tours and cultural trips
University Enrollment Services – to request information; advocate for students applying to particular
institutions; provide information
Position Description - Assistant Director, Upward Bound Programs
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6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution with emphasis or major in
education, counseling, or related field
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and two years of supervisory or administrative experience serving
high school or college students
c.
Indicate any license or certificate required for this position.
None