Item 3.D-Sept. 17, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Steven Calhoun
Position #(s): 16460
Current Title: Academic Coordinator, TRIO Student Support
Current Range: 3
Services (JCC:76945;3A;CM7554;CC200;E )
Department: Academic & Opportunity Support
College/Division: Student Success
Programs
Services / Student Services
Account #(s): 1320-105-1367
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( X ) Title Change, Proposed Title: Assistant Director, TRIO Scholars Program
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Rita Escher
Director, Acad & Opp Support Svcs
____________________________________________________________
Director/Chair/Dean
Fabienne McPhail Naples
Assoc Vice President, Student Success Services
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #: 16460
EEO Code: 3A
CUPA Code: CM7554
Exempt: Yes or No Census Code: 200
Job Class Code: 67051
Range: 3
Effective Date: 9/1/2010
Approved Title:
ASSISTANT DIRECTOR, TRIO SCHOLARS PROGRAM
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Assistant Director, TRIO Scholars Program
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Assistant Director (AD), TRIO Scholars Program, recruits, trains, and supervises the TRIO
Scholars' academic support staff including administrative faculty, student staff, and drop-in tutoring
facilitators and academic tutors. The AD provides direct academic assistance to project participants in
the following areas: individual tutoring in pre-college and college level mathematics, workshops on
academic success topics, and academic counseling for students with math and science majors. The
AD is responsible for scheduling academic support activities, measuring participation and outcomes,
and making recommendations based on program assessment. The AD has primary responsibility for
departmental budget, computer lab management, web page maintenance, and online application
process. The position is under the guidance of and reports to the Program Director, TRIO Programs.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Staff Recruitment, Training and Supervision
 Recruit and train tutors to support the academic needs of students in the TRIO Scholars
Program
 Supervise administrative staff and all student staff involved with providing academic support to
participants
30% - Assessment
 Define learning outcomes for all segments of the academic support program
 Measure success of academic program activities to achieve learning outcomes
 Report formative and summative assessment results to the Director at established intervals
during each program year
 Modify activities as needed to meet learning outcomes and program objectives
 Assist the Director with all aspects of program assessment including the annual federal report
and other UNR reports as needed
 Assist the Director in designing and completing assessment reports for all aspects of the
program, particularly in the area of data collection and analysis
20% - Administration Support
 Assist with activities related to general program administration including student intakes and
general program recruitment
 Participate in project, unit, and division meetings
 Prepare and manage the budget for the academic support component of the TRIO Scholars
Program
20% - Tutoring, Coordination of Academic Support Services and Technology Assistance
 Provide individual tutoring in basic and college level mathematics and science courses on an
as needed basis
 Coordinate tutoring referrals and tutoring progress reports for program participants who are
served through the Tutoring Center
 Coordinate, design and deliver academic workshops on topics such as time management and
note taking that will enhance the academic success of project participants either through direct
classroom presentations and/or by designing modules that can be accessed through the
program web page
 Coordinate tutoring services available through other university resources as appropriate
 Maintain project computer lab
 Monitor and evaluate participant use of computers
 Provide computer lab orientation to participants as needed
 Serve as the technology liaison between the program and the UNR IT Department
Position Description – Assistant Director, TRIO Scholars Program
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The AD has a high level of independence in decision making concerning the breadth and scope of the
academic intervention required for the students. The AD makes decisions about the type of academic
support, programs and methods needed to most effectively address the needs of program
participants. The AD makes employment and evaluation decisions about program tutors. The AD
seeks guidance from the Director as necessary for difficulties, strategy, and exceptions concerning
students’ academic improvement plans. The AD manages the academic support budget.
Impact:
Failure to provide assistance results in lowered participant retention and graduation rates. The
services provided by the academic coordinator are essential to the academic success of participants
and to the success of the program in meeting designated outcome objectives. Failure to meet such
objectives could result in the loss of federal funding. Failure to stay within budget could result in overexpenditures from the general program budget. Any errors of judgment reflect negatively on the
program. Failure to maintain cordial, positive relationships with external programs and centers will
negatively impact the ability of the program to impact the climate for first generation and low income
students in the TRiO Scholars Program and on the campus at large.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Program evaluation and assessment
 Budget management
 College level mathematics
 Academic advising and student development, learning theory, and curriculum development
 Computer based academic support programs
 Issues facing project eligible students
 Tutoring Techniques
Skills:
 Strong verbal and written communication
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Interpersonal and human relations skills
Ability to:
 Design data collection processes and to analyze results
 Work independently, adhere to deadlines, and multitask effectively
 Work with a diverse population of students (first generation, low-income college students in a
postsecondary academic support services program) and to work collaboratively with multiple
service providers
 Effectively address diversity issues(disabilities, cultural and ethnicity).
 Manage, supervise, and develop staff to maintain required level to perform and to achieve
project goals
 Show tact and diplomacy in sensitive situations
Position Description – Assistant Director, TRIO Scholars Program
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Academic faculty
UNR Technology support staff
Reason for Contact
To recruit tutors and to give and receive information related to midterm progress reports and other appropriate performance related
information
To provide direct academic support
To provide appropriate services to students with disabilities
To plan and evaluate services and to provide updates on activities
To provide updates on appropriate program activities at divisionwide meetings
To collaborate on technology issues relating to the project
External
Parents
Reason for Contact
To discuss questions about students’ academic progress
Students
Disability Resource Center
Co-workers
Student Services
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and two years of experience providing tutoring and/or instruction for
secondary and post-secondary students
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None