Item 3.E-July 12, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Teresa Galvin-17461
Position #(s): 17461
Current Title: Assistant Director, Residence Life – Academic
Current Range: 3
Initiatives (JCC 67171)
Department: Residential Life, Housing & Food Service College/Division: Student Life Services /
VP, Student Services
Account #(s): 1708-105-1107
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Assistant Director, Residential Education
() Proposed Reassignment from
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Jerome Maese, Director, Residential Life
__________________
Date
_______________________________/_____________________________
Rod Aeschlimann, Exec Dir, RLHFS / Gerald Marczynski, Assoc. VP, SLS
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67427 Range:
3
Pos #(s): 17461
JCC:
EEO: 3A
Eff: 7/1/2013
Approved Title: Assistant Director, Residential Education
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Assistant Director, Residential Education
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Assistant Director, Residential Education, manages the Residential Life education programs and
staffing initiatives. The Assistant Director advises and refers staff and students for academic support.
The incumbent maintains full-time office hours and is available as needed to attend evening/weekend
programs and training and responds to emergency/crisis situations 24 hours/day, 7 days/week.
Summer duties include assisting with summer training, new student orientation, program planning for
the academic year, and other related duties. The position reports to the Director of Residential Life.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Staff Recruitment, Selection and Training
 Coordinate recruitment and selection processes, inclusive of diversity, for graduate and fulltime residence hall staff
 Design and implement a comprehensive fall, spring, and ongoing training program for
graduate and full-time residence hall staff
 Direct the design and implementation of student staff recruitment, selection and training
programs
 Ensure that all Residential Life recruitment, selection, and training programs meet department
and University goals, objectives, and policies
 Assess recruitment, selection and training programs for continuous quality improvement
30% - Academic Initiatives
 Collaborate with University academic programs to develop and implement Living Learning
Communities
 Ensure the programmatic goals of individual Living Learning Communities are implemented
and evaluated
 Coordinate the recruitment and placement of students into Living Learning Communities
 Manage department retention, academic success and academic intervention programs such
as Mapworks, 4.0 Luncheon, etc.
 Direct the academic recognition programs for on campus students
 Manage Residential Life support for University student orientation programs and events
 Coordinate advisory board for Living Learning Communities
 Compile data on academic initiatives
 Develop learning objectives and assessment tools for academic initiatives
30% - Department Administration
 Observe, evaluate, and provide feedback to the appropriate departmental staff on the quality
of the following: housing and dining facilities and their furnishings and equipment; service
provided by departmental staff, dining and custodial services of the department; programs
presented by the department; and/or materials distributed by the department
 Participate in the strategic planning of the short-term and long-term department initiatives
 Participate in setting departmental policy
 Assist the Director in developing and overseeing budgets for assigned areas
 Assist in directing the development and implementation of assessment and evaluation of
Residential Life educational programs and initiatives
Position Description – Assistant Director, Residential Education
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Oversee the implementation of policies and procedures, including but limited to, Residential
Life staff employee records and discipline
Other duties or department tasks as assigned by the Director to include but not limited to
judicial board, license appeals, Living Learning Communities, academic intervention and
recognition programs, safety committee, family housing, staff training and selection, leadership
advisement and training, programming committees, retention programs, and other university
committees
10% - Student Resident Recruitment
 Supervise the coordination of residence hall tours and overnight stays for prospective student
residents
 Create and implement Living Learning Community information for marketing/recruitment
efforts
 Assist with and represent department through attendance and participation in/at University
recruitment events and activities
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
Residential positions require that decisions are made 24 hours/day and 7 days/week. Few other
departments are available at those hours to assist in decision making. Residential living not only
supplements and supports the student’s academic endeavors, but it also supports the individual
emotionally and physically. Decisions are often made under some pressure and in a rapidly changing
environment. The position must apply broad policies to problems and situations not falling clearly
within precedents. More complex issues are resolved with guidance from the Director.
Impact:
Errors in judgment and decision making could have a negative impact on public relations and the
divisions’ and University’s image and reputation and to the success of the student. The welfare and
safety of students is of critical importance. Creating opportunities for student engagement can have
significant impact on student retention.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Residential life operations and procedures
 Student development theory and best practices
 Student intervention, advising, and counseling
 Dispute and conflict resolution
 General higher educational procedures
 Program development and administration
Skills:
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Administrative and organizational skills
Problem solving for students’ issues and concerns
Human resource supervision/management
Leadership
Interpersonal and human relations
Position Description – Assistant Director, Residential Education
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Public relations skills
Excellent verbal and written communication
Emergency response policies and procedures
Decision making and creative problem solving
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:
 Multitask and work with conflicting priorities
 Make decisions in crisis situations for the safety/security of students and facilities
 Work and interact with diverse populations of students, parents, faculty and staff in a positive
and productive manner
 Maintain confidentiality of sensitive information
 Plan and implement programs that support departmental goals
 Manage staff and work as a team leader
 Exercise sound judgment to make objective, fair and consistent decisions
 Support department’ and institution’s mission and goals
 Travel and work evenings and weekends as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Students
Other Departmental Staff
Student Services Staff
Academic Community
External
Outside agencies
Parents
General Public
Reason for Contact
To interact with students in a wide variety of ways from counseling to
discipline and emergency situations to providing information
To provide direction to Residential Life staff in relation to areas
responsibility; to interact and cooperate with other professional staff
in regular staff meetings and/or individually to share information,
develop and implement policies and procedures or solve problems;
to coordinate clerical tasks with other Central Housing Office staff
To refer students in need of assistance to the appropriate area, and
to coordinate the sharing of information; to share departmental
policies or procedures when applicable; with other departmental staff
To involve faculty in programs or activities with the residence halls,
and share appropriate information between students and faculty
Reason for Contact
To contact agencies such as Crisis Centers, Nevada Mental Health
for training, informational and emergency situations; to meet with
community organizations for community service efforts
As a representative of the Department, to assist with providing
information about residential living through Orientations, Previews,
or other outreach activities; to contact parents about specific student
circumstances in accordance with Departmental policy
To provide accurate, factual information to the public upon request
and approval of the Director of Residential Life
Position Description – Assistant Director, Residential Education
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6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and two years of full-time post Master’s Degree experience in
residential life administration, student development, management and supervision,
including experience in multicultural awareness, staff selection and training processes,
and academic/retention programs in resident student populations
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
If expected to drive a state vehicle, must have valid Nevada State Driver’s License or
ability to obtain one within required time period