Item 9.B – March 19, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR-HR at 682-6114
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INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
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Incumbent(s) Name (if applicable): Doetch, John
Position #(s): 11101
Current Title: Assistant Controller/Payroll Manager
Current Range: 4
(JCC:76606;3D;CA3082;CC012;E)
Department: Controller’s Office / Business and Finance
Account #:
1105-104-0902
Action Proposed: (check all that apply)
( ) New position:
Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below):
College/Division: Vice President,
Administration and Finance
Range:
JCC (HR assigned):
76606
I certify that the statements in this description are accurate and complete to the best of my knowledge.
_________________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
_________________________________________________________________
Immediate Supervisor’s Signature Leah Gorbet, Controller
__________________
Date
_________________________________________________________________
Director/Chair/Dean Thomas Judy, Assoc. V.P., Business & Finance
__________________
Date
Approved for Salary Placement Committee review.
_________________________________________________________________
Pres / Vice Pres / Vice Prov Signature Ron Zurek, V.P., Admin. & Finance
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #:11101
EEO Code:
63D
CUPA Code:
Job Class Code: 76606
Exempt: Yes or No
Census Code:
Range:4
Effective Date:
Approved Title:
_________________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Assistant Controller / Payroll Manager
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the university.
Attach an organizational chart with positions, ranges, and names for the division which reflects the
position in it as well as those supervised in the department. (This section is used for advertisement of
the position.)
Under the direction of the University Controller, the Assistant Controller/Payroll Manager is responsible for the
operation of the Business Center North (BCN) Payroll Department. The BCN Payroll Department handles a
complex payroll system in northern Nevada for the University of Nevada, Reno (UNR), Great Basin College,
Truckee Meadows Community College, Western Nevada College, Desert Research Institute, and Nevada
System of Higher Education (NSHE) administration.
Operation of the BCN Payroll Department must be in conformity with state and federal regulations, Board of
Regents policies, institutional budget constraints and accepted accounting practices.
2. List the major responsibilities, including percentage of time devoted to each. Provide enough
detail to enable a person outside the department to understand the job (percentage first with heading
and then bulleted information).
30% - Human Resources Management and Supervision
 Recruit, hire, supervise and evaluate staff
 Delegate work to staff
25% - Liaison with Financial Institutions
 Act as liaison with state agencies and representatives of companies that provide services to university
employees through payroll deductions
 Act as liaison with employees for problem resolution
25% - Preparation of Reports
 Prepare ad hoc reports requested by UNR, NSHE offices, other BCN campuses and the press.
20% - Policy Formation and Maintenance
 Develop and assist in evaluation and development of payroll policies and procedures
 Prepare internal reports and reconcile payroll liabilities accounts
 Prepare federal Internal Revenue Service (IRS) tax withholding reports and forms with necessary
adjustments
3. Describe the level of freedom to take action and make decisions with or without supervision and
how the results of the work performed impact the department, division and/or the university as a
whole.
Level of Freedom:
The position works independently under minimal supervision performing, overseeing and supervising all
aspects of the payroll function. The individual reports to the University Controller and consults with the
Associate Vice President for Business and Finance, but has considerable latitude for initiative and
independence in decision-making associated with the position.
Impact:
Failing to adhere to federal and state laws and the NRS could have legal implications for the university.
Failure to pay all insurance, tax, PERS and liability payments by the appropriate deadlines could result in the
university being assessed significant penalties and fines. Incorrect decisions and errors in judgment which
result in improper payments or erroneous information could reflect negatively upon the department and
division and could affect the relationship with vendors, could cause a loss of user confidence in the ability to
Position Description – Assistant Controller / Payroll Manager
Page 3
effectively resolve problems, and could create or cause unnecessary problems or delays to campus users.
Poor decisions and judgments made relating to supervision could cause negative morale issues and
employee turnover, which ultimately could affect the department’s ability to provide effective and timely
service to customers.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and innovation)
essential to successful performance of this job (in bullet format).
Knowledge of:
 State and federal laws and regulations concerning payroll and tax reporting requirements
 Institutional policies, procedures and operations; state and federal laws, regulations and policies; and
ethical practices
Skills:
 Human resources management and supervisory skills, including an ability to teach and mentor staff
and to achieve both timely completion of goals and customer satisfaction
 Proficiency in use of a personal computer and current software applications including, but not limited
to, Microsoft Office Suite (Word, Access, Excel, PowerPoint and email), Focus and payroll computer
systems
 Excellent oral and written communication to include writing procedures
 Organizational and time management
 Effective analytical, decision-making and problem-solving skills
Ability to:
 Deal directly with the public
 Maintain confidentiality of sensitive information
 Diffuse sensitive and sometimes uncomfortable situations with customers in a tactful and diplomatic
manner
 Encourage collaboration and coordination with other campuses and external entities
 Educate and train employees on processes and procedures
 Make and sustain positive relationships within the university, including individuals, groups and
organizations
 Assist staff with coordination of work efforts
 Maintain professional business and work ethics and standards
 Exercise sound judgment to make objective, fair and consistent decisions
 Understand and interpret formalized policies, guidelines, rules and regulations
 Be flexible and work independently under minimal supervision with considerable latitude for initiative
and independent judgment
 Manage resources effectively and efficiently
 Research issues, provide solutions, make appropriate decisions and bring concerns to management
5. Describe the type of personal contacts encountered in performing the duties of the job. Explain the
nature and purpose of these contacts: i.e., to provide services, to resolve problems, to negotiate.
Internal
Staff
Other university departments
Employees
University Controller and AVP for Business
and Finance
Reason for Contact
To provide supervision, instruction and resolve problems
To provide instruction, information and resolve problems, as
well as prepare ad hoc reports and provide information
To provide services, information and resolve problems
To provide information and to assist in development of
policies and procedures
Position Description – Assistant Controller / Payroll Manager
Page 4
System Computing Services staff
To request services, schedule services, request and
evaluate programming services and resolve problems
External
Representatives of state and federal
agencies
Representatives of companies providing
employee services through payroll deduction
Other BCN institutions and NSHE
administration
Reason for Contact
To provide information or explanation and resolve problems
To provide information or explanation and resolve problems
To request or provide information and services and resolve
problems, as well as prepare ad hoc reports and provide
information
6. Indicate the minimum qualifications which are necessary in filling this position should it become
vacant. Please keep in mind the duties/responsibilities of the position rather than the qualifications of
the incumbent.
a. Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution with emphasis or major in accounting,
business or equivalent
b. Minimum type and amount of work experience, in addition to the above required education
necessary for a person entering this position.
Bachelor’s Degree and five years or a Master’s Degree and three years of responsible payroll
experience including direct supervision of staff
Preferred Licenses or Certifications: None
c. Indicate any license or certificate required for this position.
None