Item 9.D-April 11, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
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marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name
OR New/Vacant:
Vacant
CURRENT POSITION INFORMATION
Pos
Range /
Current Title:
#(s):
Class.:
17204
2
Coordinator, Athletic Compliance Services
Department: Athletics Compliance Services
JCC
77459
College/Division: President’s Office
Account #(s): 1201-101-0030
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
(X) Line of Progression (show titles below)
Director, Athletics Compliance Services
Assistant Athletics Director, Compliance Services (new)
Pos #:
17204
Range:
2
3
JCC:
67530
67457
EEO:
3A
3A
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Maureen Marshall, Associate Athl Dir, Compliance Date
____________________________________________________________
Director/Chair/Dean
Marc Johnson, President
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
Effective Date:
Approved Title: See Above
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Athletics Academics and Compliance – Line of Progression
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Athletics Compliance Services unit is responsible for tracking and monitoring the University of
Nevada, Reno’s Intercollegiate Athletics (ICA) academics compliance program as outlined by the
National Collegiate Athletics Association (NCAA) and appropriate conference rules for studentathletes, coaches, athletics staff and administration, donors, and the University community.
Incumbents are responsible for managing the rules education program for ICA and all institutional
staff members. The positions report to the Associate Athletics Director, Compliance.
Range 2 - Director:
The Director is responsible for tracking and monitoring the University’s procedures for athletics
scholarships, coordinating athletic conference documentation for NCAA funds and compliance
paperwork and interpreting NCAA and conference rules for those individuals covered above. The
position assists with the preliminary investigations for suspected NCAA and conference rules
violations, tracking and monitoring recruitment and retention policy, supervising student interns, and
coordinating clerical responsibilities to ensure all compliance procedures are properly documented.
The Director assists with the rules education program of covered individuals.
Range 3 – Assistant Athletics Director (in addition to R2 duties above):
The Assistant Athletics Director, Compliance, is responsible for managing the compliance and
education component of the Athletics Academic and Compliance Program. The incumbent ensures
NCAA and athletic conference documentation required for Division I status and for NCAA, conference,
and internal and external auditors is up-to-date and accurate. The incumbent conducts initial
investigations for suspected rules violations and submits reports to the Associate Athletics Director.
The position tracks and monitors recruitment and retention policies and supervises student interns.
The incumbent tracks and monitors the University’s procedures for athletics scholarships, overseeing
athletic conference documentation for NCAA funds and compliance paperwork, and interpreting
NCAA and conference rules for ICA and campus community. The position acts as a contact with high
schools and other universities on issues related to athletics academics and compliance.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
Range 2:
25% - Rules Education Program Development
 Keep current on rules and regulations by participating in appropriate NCAA and Conference
compliance meetings
 Develop a rules education program for donors
 Present reports at all-staff meetings and circulate information to the University faculty and staff
 Assist with preliminary investigations for suspected secondary rules violations
30% - Financial Aid Monitoring
 Prepare internal worksheets to document all financial aid awarded to all student-athletes
 Prepare financial aid documentation required for the NCAA and Conference Office
 Assist with the athletics scholarship and National Letter of Intent Process
Position Description – Athletics Academics and Compliance – Line of Progression
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25% - Student-Athlete Recruitment
 Assist in the monitoring of all recruiting efforts including paperwork, contact/evaluation logs,
telephone logs, official visit paperwork, and Eligibility Center materials including amateurism
certification
20% - Compliance Database Maintenance
 Assist with maintaining the compliance database containing all student-athlete files
 Ensure database is accurate and all documentation is maintained in database
Range 3 (in addition to above R2):
20% - Rules Compliance and Compliance Education
 Prepare and present monthly mandatory rules education meetings
 Interpret and educate all student-athletes, coaches, athletic staff, boosters and the University
community on compliance
 Conduct preliminary investigations for suspected secondary rules violations
20-% - Financial Aid Monitoring
 Monitor outside countable aid for all student-athletes
 Manage the squad list process for the NCAA and Conference Office
20% - Student-Athlete Recruitment and Initial Eligibility Monitoring
 Monitor all initial eligibility for incoming student-athletes
 Collect all transfer documentation for incoming student-athletes
 Act as a contact for high schools and other universities regarding initial eligibility
20% - General Monitoring
 Assist with monitoring efforts in the areas of recruiting activities, student-athlete employment,
camps, initial and continuing eligibility, financial aid, and playing season regulations
 Coordinate the monitoring process for all University of Nevada camps and clinics
20% - Compliance Database Maintenance
 Manage the compliance database containing all student-athlete files
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
Range 2:
The Director assists in the foundation of rules education and program monitoring which allows the
University, especially the President, to have confidence in all ICA actions pertaining to NCAA and
conference rules. Therefore, all sport programs rely on quality information and quality ethics. The
Director consults with the Associate Athletics Director in areas of NCAA Level I – 4 rules violations
and all financial aid decisions.
Range 3:
The Assistant Athletics Director manages the rules education and program monitoring which allows
the University, especially the President, to have confidence in all ICA actions pertaining to NCAA and
conference rules. Therefore, all sport programs rely on quality information and quality ethics. The
position consults with the Associate Athletics Director in areas of financial aid management, NCAA
Level 1 – 4 rules violations, education strategies and all compliance monitoring efforts.
Position Description – Athletics Academics and Compliance – Line of Progression
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Impact:
Range 2:
The decisions and judgments made by the Director can impact the University’s and department’s
integrity and reputation. Any error made could result in financial penalties and/or post season
restrictions.
Range 3:
The decisions and judgments made by the Assistant Athletics Director can impact the University’s and
department’s integrity and reputation. Any error made could result in financial penalties and/or post
season restrictions. Inaccuracies in the student-athlete database could misconstrue data regarding
the athletics compliance program as well as harm the University’s reputation.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
Range 2:
 National Collegiate of Athletics Association (NCAA) and applicable conference rules,
regulations and procedures relating to intercollegiate athletics and academic compliance,
eligibility and certification
 Accounting and/or budgeting and fiscal management
 State and Federal laws and regulations concerning Federal Educational Rights and Privacy
Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA)
 Basic federal, state and university financial aid policies
Range 3 (in addition to R2 above):
 Higher education rules and regulations relating to admissions, progress toward degrees, and
graduation requirements
 Policy formation and program development
 Academic advising and student development theory
 Evaluation and reporting to University, State, and/or other agencies
Skills:
Range 2:
 Effective verbal and written communication
 Excellent organizational skills
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) and NCAA
Compliance Assistance, university financial aid and eligibility screens
 Analytical, decision-making, and problem-solving skills for students’ issues and concerns
 Interpersonal and human relations skills
Range 3 (in addition to R2 above):
 Analytical, decision-making, and problem solving skills for students’ issues and concerns
 Investigation skills
 Leadership
Position Description – Athletics Academics and Compliance – Line of Progression
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Ability to:
Range 2:
 Exercise sound judgment to make objective, fair and consistent decisions
 Maintain confidentiality of sensitive information
 Be sensitive to cultural and ethnic diversity issues
 Maintain professional business and work ethics and standards
 Apply established rules and procedures and make decisions that affect quality, accuracy, or
effectiveness of results
 Work and interact with diverse populations of student athletes, parents, coaches, faculty and
staff in a positive and productive manner
Range 3 (in addition to R2 above):
 Communicate and deal with small as well as large groups
 Handle highly sensitive and often controversial issues in a positive light
 Comprehend and communicate complex data, rulings and interpretations
 Research issues/situations; develop and provide possible solutions; bring concerns to
supervisor
 Supervise faculty and staff
 Make and sustain positive relationships within the community, including individuals, groups,
and organizations (alumni and boosters)
 Understand and interpret formalized policies, guidelines, rules, and regulations
 Work flexible hours which may include weekends and evening and/or travel as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Range 2:
University staff and
administration, academic and
administrative faculty
Athletics staff and studentathletes
Range 3 (Plus Above R2):
Student Financial Aid staff,
faculty, advisors, Cashier’s
Office, Registrar, Admissions
and Records
Prospective and current studentathletes and parents
External
Range 2:
Parents, student athlete
prospects and current students
Donors
Reason for Contact
To assist in rules education and interpretation
To provide services and act as a reference point for understanding
rules and documenting compliance procedures; to help with day to
day compliance issues; to resolve student-athlete problems and
issues, coordinate drug testing or convey results
To problem solve and work with student-athletes on financial
issues; to make decisions and resolve problems regarding
admission, eligibility, progress toward a degree, and graduation of
student athletes
To problem solve and work with prospective and current studentathletes on recruiting and eligibility issues and work to prevent
potential rules violations
Reason for Contact
To deal with day-to-day issues and assist in rules education and
interpretations; to provide services, resolve problems and
negotiate solutions
To ensure compliance with NCAA regulations
Position Description – Athletics Academics and Compliance – Line of Progression
Range 3 (Plus Above R2):
Personnel in other universities
and within the WAC and NCAA
conference offices
AAUN Board, the Pack PAWS
Board, alumni, donors, and other
members of the public
Page 6
To ensure compliance with all rules and regulations and to resolve
problems and obtain current rules and regulations information
To inform them of rules and regulations concerning compliance
and academics and to ensure the academic success and wellbeing of the student-athletes
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Range 2:
Bachelor’s Degree from a regionally accredited institution
Range 3:
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Range 2:
Bachelor’s Degree and two years, or Master’s Degree and one year, of related work
experience
Preferred Licenses or Certifications: None
Range 3:
Bachelor’s Degree and four years, or Master’s Degree and two years, of related work
experience
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None