Item 9.B-October 10, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Frank Flavin (11053); Vacant
Position #(s): 11053 & 11062
Current Title: Area Director, Northern Area (JCC67487) and
Current Range: 5
Sr54outhern Area Extension (JCC76556)
Department: Northern Area Extension (11053)
College/Division: Dean/Director,
Southern Area Extension (11062)
Cooperative Extension
Account #(s): 11053: 1107-151-7401, 1501-151-7414, 1201-151-0012
11062: 1107-151-7301, 1503-151-7305, 1506-151-73P1
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Area Director
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
__________________
Director/Chair/Dean
Mark Walker, Dean/Director, Cooperative Extension
Date
Approved for Salary Placement Committee review
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67622 Range:
5
Pos #(s): 11053 & 11062
JCC:
EEO: 1B
Eff:
Approved Title: Area Director
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Area Director
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Area Director is the principal administrator responsible for all Cooperative Extension programming in a
designated geographic area. The Area Director is responsible for managing all human, capital, and
financial resources to accomplish the mission of Cooperative Extension. The Area Director serves as an
integral member of Cooperative Extension's administrative team, helping to develop and implement Federal,
State, County and University procedures and policies. The incumbent has full authority to delegate specific
responsibilities to other Area faculty and staff within University of Nevada, Reno (UNR) guidelines. The
position reports to the Dean/Director, Cooperative Extension.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Program Leadership, Planning and Development
 Provide leadership and guidance required to develop recognized, high-quality Cooperative Extension
curricula, scholarship, and community-based educational programs
 Mentor faculty to encourage excellence, develop successful programs, and help guide
individuals to academic success
 Work collaboratively with faculty and staff to set realistic goals, establishing organizational
direction, developing staffing plans, assessing priorities, and allocating resources to meet the
identified needs of the Area, as defined by needs assessments
 Develop internal procedures for managing physical, human and financial resources that will allow
maximum use of faculty and staff expertise and talent
 Provide quality assurance to ensure excellence in all phases of program implementation,
including publications, grants, teaching and research
 Allocate internal resources based on needs assessment and Area priorities
 Expand programming reach through resource development which may include grants,
partnerships and collaborations
35% - Management
 Hire qualified faculty and staff to fill position vacancies created by assessed program needs and
ensure aggressive recruitment activities, resulting in candidate pools reflecting excellence and
diversity
 Provide quality leadership and guidance to faculty (including educators and specialists) and staff;
establish expectations, evaluate performance, assess training needs, and implement faculty and
staff development programs
 Actively communicate with county decision-makers to develop support and funding for Cooperative
Extension programs
 Make fiscally responsible decisions and ensure that an environment of fiscal responsibility is
maintained within the Area
 Provide supervision or oversight for the work of all support and classified staff to ensure that
supervisors are properly trained, and that they systematically implement personnel processes,
enforce policies and develop skills that enable staff to succeed
 Oversee the development and maintenance of internal systems for processing
information, maintaining records and facilitating the conduct of business
 Maintain open channels of communication and develop an effective internal
network for information flow
 Maintain high faculty and staff morale, promote collegiality and maintain
identification with the University as well as the Area
 Provide oversight for conflict resolution within specified Area
Position Description – Area Director
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Assist in the development and implementation of Affirmative Action and Civil Rights
plans and ensure that both employees and program participants reflect diversity
Develop and implement a plan for personal self-development that includes
administrative, managerial and leadership skill development
Work with the Dean and the UNR Foundation to set and achieve development goals
and carry out campaigns within the policies and framework of the university
20% • Public Relations
 Have a working knowledge of the Area's people, agencies, resources, geography and
political structures
 Present a positive and professional image to the public and serve as an
effective representative of UNR and Cooperative Extension
 Establish position as the principal extension administrator in the Area to whom
individuals look for resolution of conflicts and problems
 Plan and implement strategies to promote understanding of University of Nevada
Cooperative Extension's philosophy, mission, direction and accomplishments to Area
residents, other agencies, and officials at all levels
5% - Service
 Contribute to local, state, university, regional or national service in order to represent Cooperative
Extension and expand opportunities for Cooperative Extension faculty and staff
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Area Director has the freedom to make programmatic and operational decisions for the counties within
his/her jurisdiction. This includes use of discretionary funds, development of strategies for working with various
constituents, personnel decisions and oversight of all activities. The University campus is extended into
Nevada’s communities through the local Cooperative Extension Offices. The Area Director has the
autonomy to make decisions within the Area. Consultation with the Dean occurs in the areas of strategic and
budget planning, programmatic coordination with statewide initiatives and budget planning.
Impact:
Decisions and judgments regarding program and operational priorities, quality of work, and
impact of programs greatly influence citizens' opinions of this institution. There is a direct
relationship between the effectiveness of Cooperative Extension programs and student
enrollment, financial support, political support, and respect for the University. In addition, the
decisions made may have a direct Impact on the level of County financial support made
available to Cooperative Extension.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Higher education/academic environment and culture including tenure system and
faculty governance
 Development, implementation and evaluation of Cooperative Extension programs
or similar research-based community programs based on needs assessments and
culminating in measurable outcomes
Position Description – Area Director
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Skills:
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Federal and State human resources laws, rules and regulations and their application
Conflict management
Accounting and budget development and management
Fiscal oversight
Public relations
Excellent written and verbal communication to include listening and presentation
Human resources management and supervisory skills
Management roles and leadership principles
Supervisory and mentoring skills
Decision-making and problem-solving skills
Interpersonal and human relations skills
Ability to:
 Maintain confidentiality of information
 Develop credibility, establish rapport, and formulate relationships with citizens' groups, University
faculty, public officials, corporate executives, and other diverse communities of people
 Understand and apply the LOGIC model to program design and implementation
 Supervise and assist staff with coordination of work efforts
 Accomplish goals by utilizing diversity as a critical asset
 Work with diverse cultural and ethnic groups and lead a diverse organization
 Be open to comments, ideas and discussion
 Make and follow through on decisions that are in the best interest of the organization
 Travel and have a flexible time schedule to accomplish Area responsibilities
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
University administrators,
faculty, and staff
Reason for Contact
To provide information and to hire employees, evaluate
performance, provide direction, solve problems, implement or
expand a program, establish priorities, and to establish
collaborations or proposals
External
Elected public officials, agency
heads, industry executives,
citizen groups,
Program participants,
volunteers, youth
Media representatives
Faculty and administrators from
other states
Reason for Contact
To assess community needs, negotiate budgets, enlist support,
purchase resources, increase visibility, influence decisions
To describe programs, provide information, and teach concepts
To promote programs of Cooperative Extension
To promote and collaborate on programs of Cooperative
Extension
Position Description – Area Director
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6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and four years of experience in an administrative leadership role
working for an educational organization or in community education or outreach and
includes human resources and fiscal management, educational programming, and
public relations
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
Valid Nevada driver’s license or ability to obtain one within specified time period