Item 2.I-November 9, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Position #(s): Incumbent(s) Name (if applicable):
Current Title: Current Range:
Department: Pathology Department (PATH) College/Division: University of Nevada
School of medicine (MDDN) / VP, HS
Account #(s): 1108-119-1201; 1201-119-1205 (50% each)
Action Proposed: ( check all that apply )
(X) New position: Proposed Range: 3
Proposed Title:
Laboratory
Administrative Director, Anatomical Pathology
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range to Range
(X ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current or new HR assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Sanford Barsky, Chair, Pathology
______________________________/______________________________
Thomas Schwenk, VP, HS/Dean, UNSOM
Director/Chair/Dean
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________ __________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Vice Provost and Secretary of University
Date
Action Approved by the Provost/President (Completed by Faculty HR):
Pos #(s): JCC: 67324 Range: 3 EEO:
Approved Title: Administrative Director, Anatomical Pathology Laboratory
11/1/2012
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Printed Name: ____________________________________________________
Date
Rev: 10/1/2012

Position Description – Clinical Director, Anatomical Pathology Department Page 2
1. Summary Statement: State the major function(s) of the position and its role in the university. Attach an organizational chart with positions, ranges, and names for the division which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Administrative Director, Anatomical Pathology Laboratory, operates directly under the Laboratory
Medical Director and Chair of the Department of Pathology, University of Nevada School of Medicine
(UNSOM), to organize all administrative and operational functions of the Laboratory. The incumbent develops marketing strategies for services to enhance fee revenue to cover operating expenses, prepares requests for proposals, and responds to queries from the chair of the department of pathology regarding laboratory programs, expenditures, revenue, and budgets. Anatomical pathology is concerned with the study of human tissue for the purpose of disease diagnosis. The Administrative
Director bears responsibility for implementation for the Laboratory Information Management System
(LIMS) and reports to the Chair, Pathology.
2. List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Laboratory Operations

Works directly with and reports to the Chair to offer academic Anatomical pathology to all of the clinical departments and the greater Nevada community.

Provides technical and operational management to all Anatomical laboratories operating under the UNSOM Anatomical pathology program.

Provides leadership, planning and direction for the clinical laboratory(s), with responsibility for planning, organizing and directing clinical functions to attract clients and increase fee revenue.

Operates as Laboratory Manager(s) and Quality Assurance/Quality Control Officer when required

Monitors and addresses client satisfaction issues and client submission data to detect significant changes; develops procedures to correct problems identified

Monitors workflow and turnaround time for laboratory tests

Develops new requisitions for test submission

Develops, evaluates, implements and improves new testing procedures and processes as needed for clinical testing; medical necessity; market expansion, considering personnel, cost effectiveness, marketing issues and market demand

Develops protocols to maximize efficiency, productivity, and quality and writes and maintains the quality assurance manual for the clinical laboratory

Prepares laboratory for inspections (i.e., fire department, regulatory agencies), and insures recommendations are implemented

Mon itors compliance issues and Laboratory’s proficiency testing results required to maintain certifications

Insures laboratory equipment is maintained properly and instrumentation repairs are completed

Presents new tests to Clinical Laboratory Improvement Act (CLIA) and eventually the College of American Pathology (CAP) for approval and certification

Recommends the appropriate testing of research material and research related studies
35% - Financial Management and Services Marketing

Manages budgets for Laboratory

Searches for new revenue sources (i.e., new clients for existing services, etc.)

Evaluates Laboratory costs to perform testing

Position Description – Clinical Director, Anatomical Pathology Department Page 3

Establishes pricing for laboratory tests

Evaluates pricing structures of competitors to remain competitive in the market

Conducts cost analyses on instrumentation and new tests proposed for the Laboratory

Prepares special financial reports

Aggressively markets both established tests and new tests to the greater Nevada community

Markets programs to attract new clients to increase fee revenue for operating expenses

Manage existing and new clients to serve needs and issues
15% - Information Systems Management

Monitors, updates, and troubleshoots LIMS

Monitors and manages data and files for LIMS

Trains employees on utilization of computer servers (LIMS)

Installs/troubleshoots hardware and software (LIMS)

Installs and configures software updates
10% - Staff Supervision

Evaluates current, and updates as necessary, work performance standards for all State
Classified employees of the Laboratory

Monitors employee performance on ongoing basis and annually evaluates employee performance according to job performance standards

Reclassifies employees, job guidelines, as appropriate, to reflect changing requirements of the
Laboratory

Monitors productivity of employees

Performs scheduling for all employees

Monitors leave status of employees

Resolves employee conflict issues
3. Describe the level of freedom to take action and make decisions with or without supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Administrative Director has operating responsibility for the Anatomical Pathology laboratory with oversight by the Chair. The Administrative Director performs multiple, complex tests related to diagnosis of disease conditions and maintenance of general health.. The individual is responsible for the laboratories and develops systems or individual solutions to address deficiencies identified in periodic inspections. The position is responsible for the development of the laboratory by providing services currently not in existence; establishment of protocols, procedures, regulations and principals for the operation of the laboratory and selection/expansion of services offered. The position is responsible for the direction of laboratory managers and for the budgeting and operation of the laboratory networks. The Administrative Director reports directly to and consults with the Chair on issues of financial solvency and compliance with mandates of State and Federal laws to meet the requirements of the University to provide laboratory services.
Impact:
The position is very visible to the public and therefore has a direct impact on the perception and reputation of the Laboratory, UNSOM and the University. Inadequate performance may result in contractual obligation failures resulting in loss of future contracts. Failure to perform as expected could result in loss of accreditation, failure to meet standards, or failure to provide quality service.
Inconsistent or inaccurate information from the incumbent would have a detrimental impact on the organization’s continued sustainability.

Position Description – Clinical Director, Anatomical Pathology Department Page 4
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:

Financial accounting and management and budget projections

Anatomical laboratory technology

Medical laboratory analyses

Implementation of large laboratory computer system

State and Federal laws and regulations concerning Federal Education Rights and Privacy Act
(FERPA) and Health Insurance Portability and Accountability Act (HIPAA)

Program management

Personnel management
Skills:

Information systems, both local area networks and large laboratory information system technologies, in order to properly manage quality control, data generated by the laboratory, and addressing individual needs of clients

Proficiency in use of a personal computer and current software applications including but not limited to Microsoft Office suite (Word, Access, Excel, PowerPoint, and email) in order to troubleshoot problems and train employees in the use of such programs

Negotiating skills

Interpersonal and human relations skills

Excellent verbal and written communication

Supervisory skills, including an ability to teach and mentor staff and to achieve both results and client satisfaction

Analytical, decision-making, and problem-solving skills
Ability to:

Establish rapport and work and interact effectively with diverse populations and different employee skill levels and motivation

Maintain confidentiality of sensitive information

Be sensitive to disabilities and cultural and ethnic diversity issues

Maintain professional business and work ethics and standards

Manage resources effectively and efficiently
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal Reason for Contact
To coordinate facility functions Purchasing Office, Information
Technology, Buildings and
Grounds
Faculty and Staff
Chair, Pathology
Human resources staff
To gain acceptance of major re-engineering of how the laboratory conducts business, addresses problems, and serves its clients
To participate in strategic planning for future laboratory activities
Director of Finance, Planning budget and Analyses,
Controller’s Office and staffs
To resolve disciplinary issues, changes in job descriptions, hiring
To formulate budgets in line with University formats and guidelines and to monitor biennial budgets

Position Description – Clinical Director, Anatomical Pathology Department
External Reason for Contact
Nevada System of Higher
Education (NSHE)
Existing clients
Agency heads in public and
To respond to queries regarding laboratory programs expenditures, revenues, and budgets
Page 5
To gauge satisfaction with services, address client problems
To market services of the Laboratory and conduct contract private sector negotiations
6. Indicate the minimum qualifications which are necessary in filling this position should it become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent. a. Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution with emphasis in medical technology, or chemical or biological science
b. Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years of clinical or research laboratory experience to include six months of experience in working in and managing a clinical laboratory and with Laboratory Information Management Systems
Preferred Licenses or Certifications: None c. Indicate any license or certificate required for this position.
Current Nevada General Supervisors Laboratory License or ability to obtain one within
three months of hire
Current Board of Registry (ASCP or NCA) certification as a Medical Technologist or
Laboratory Scientist (AMT not acceptable)