Item 3.E-August 10, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Vacant
Position #(s): 10077
Current Title: Academic Advisor, Undergraduate Business
Current Range: 2
Students (JCC:67265;3A;CM7550;CC200;E)
Department: Dean’s Office
College/Division: BUDN
Account #(s): 1101-116-0001
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( X ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature
Robyn Davis, Coord. Adv/Recr/Retent
Date
____________________________________________________________
Kambiz Raffiee, Assoc Dean / Gregory Mosier, Dean, CoB
__________________
Date
Director/Chair/Dean
Approved for Salary Placement Committee review.
____________________________________________________________
Jannet Vreeland, Vice Prov/Secretary of Univ
__________________
Date
Pres / Vice Pres / Vice Prov Signature
Action Approved by the President (Completed by Faculty HR):
Position #: 10077
EEO Code: 3A
CUPA Code: CM7550
Exempt: Yes or No Census Code: 200
Job Class Code: 67265
Range: 2
Effective Date: 8/1/2012
Approved Title:
ACADEMIC ADVISOR, UNDERGRADUATE BUSINESS STUDENTS
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 6/1/2012
Position Description -
Academic Advisor, Undergraduate Business Students
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Academic Advisor, Undergraduate Business Students is responsible for providing academic
advising to prospective and current business students in individual and group advising settings. The
incumbent takes the lead on certain activities and assists the Coordinator of Advising, Recruitment
and Retention with other recruitment and retention activities. The Academic Advisor reports to the
Coordinator, Advising, Recruitment and Retention for College of Business (CoB).
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
60% - Academic Advising
 Advise students on completion of pre-business core, declaration of major and path to
graduation
 Work with College of Business (CoB) faculty advisors and various entities on campus to
address and manage students’ concerns and needs to completion of degree program
 Remain knowledgeable about CoB and university processes and policies to best serve
business students and convey accurate information to CoB staff, faculty and students
 Participate in measures related to enrollment management
20% - Student Recruitment and Retention
 Lead on-campus recruitment activities for CoB including coordinating participation of student
and faculty representatives, developing written materials and organizing a program for college
sessions
 Assist the Coordinator of Advising, Recruitment & Retention (Coordinator) with planning,
preparation and participation in off campus student recruitment activities
 Plan, prepare and participate in assigned retention-related activities
 Audit, review and submit corrections to Admissions and Records to ensure the accuracy of
CoB student data in MyNevada
 Serve as the advisor for the College of Business Peer Mentor program which uses student
volunteers to recruit and retain students including setting direction, identifying student roles,
managing the budget and coordinating activities
20% - Project Coordination
 Manage the graduation verification process for CoB in compliance with the Office of Admission
& Records
 Prepare for graduation audits and consult with faculty and Admissions & Records to resolve
issues
 Review each student’s completion of degree requirements and make corrections and changes
within defined parameters to prepare documentation for gradation that is complete and
accurate
 Provide day-to-day leadership and direction to student workers in the office including
managing workflow, establishing professional standards and providing training
 Other projects, as assigned
Position Description -
Academic Advisor, Undergraduate Business Students
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Academic Advisor makes decisions related to students’ eligibility to enter into a major in the CoB,
and students’ eligibility to graduate. The Academic Advisor makes decisions related to the day-to-day
operations of assigned projects and has authority to request corrections to student’s academic
records within defined parameters. The Academic Advisor consults the Coordinator regarding
decisions related to short- and long-term planning of projects and activities. Additionally, the
Academic Advisor consults the Coordinator regarding decisions related to unusual or difficult student
issues and concerns.
Impact:
The Academic Advisor helps prevent students from registering for inappropriate and/or unnecessary
courses thereby potentially minimizing time to degree completion and increasing education costs.
Decisions and judgments made can have a significant impact in facilitating the integration of entering
students into the university community and student engagement and in student retention. The position
has a direct impact on student progress toward graduation and therefore the perception and
reputation of CoB and the University.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Academic advising/counseling, assessment and college student development theory
 Best practices in recruitment and retention
 Higher education organizational structures, operations and policies
 General university administrative policies and procedures, especially those related to
undergraduates
 Higher education retention and persistence programs
 Problem solving for students’ issues and concerns
Skills:

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

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
Excellent oral and written communication skills
Interpersonal and human relations
Coordinate, organize and implement programs and events
Problem solving, encouraging collaboration and coordination with other staff
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) and Web
literacy
Data management skills
Ability to:
 Maintain confidentiality of sensitive information
 Establish and maintain cooperative working relationships with supervisor, staff, and other
campus personnel
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Manage resources effectively
Position Description -


Academic Advisor, Undergraduate Business Students
Page 4
Understand and interpret formalized policies, guidelines, rules, and regulations
Work evenings and weekends when necessary
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Undergraduate students
Campus offices
Admissions & Records staff
Reason for Contact
To provide academic advisement, answer questions, deliver
services
To provide training, exchange information and ideas, resolve
problems
To refer students for assistance
To exchange information, resolve problems
External
Parents, guardians, family of
students
Reason for Contact
To answer questions related to academic program, major/career
exploration and graduation
CoB faculty and staff
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years of experience to include at least one year of
academic advising, teaching, student services or a closely related field
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None