Item 8.B-March 14, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name
OR New/Vacant:
Ivy Chin
Syreeta Williams
Vacant
Department: Dean’s Office
CURRENT POSITION INFORMATION
Pos
Range /
Current Title:
#(s):
Class.:
11955
2
Academic Advisor
10532
2
Academic Advisor
12229
Advisor or Academic Advisor
JCC
77414
77414
College/Division: College of Engineering
Account #(s): 1101-117-0001 (11955); 1201-117-002A (10532)
Action Proposed: (check all that apply)
(X) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
(X) Line of Progression (show titles below)
Pos #:
Advisor, Engineering Students
12229
Academic Advisor, Engineering
11955;10532
Range:
1
2
JCC:
67529
77414
EEO:
3A
3A
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Emmanuel Maragakis, Dean, Engineering
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
Effective Date:
3/1/2014
Approved Title: See Above
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Line of Progression - Advisors – College of Engineering
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Academic Advisors for the College of Engineering (COEN) advise prospective, new, continuing
and transfer undergraduate students in CoEN majors and minors with general academic and specific
curricular requirements. The positions report to the Dean of the College of Engineering.
Range 1 - Advisor:
The Advisor is assigned to provide advising to all level students in all majors in the College of
Engineering. The Advisor assists with student orientation planning and participation. The Advisor
must work closely with the Academic Advisor on all aspects of advising issues.
Range 2 – Academic Advisor:
The Academic Advisor provides advising to all majors in the College of Engineering. The Academic
Advisor is responsible for planning orientations, maintaining the Student Handbook, directing the dayto-day activities of student workers, and completes other projects as assigned. The position trains,
assigns, and monitors work of the Advisor and provides consultation on more complex issues.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
Range 1:
80% - Student Academic Advising
 Advise CoEN incoming freshmen, transfers, current, and prospective students and their
parents regarding appropriate class selection for major and professional goals with CoEN
disciplines
 Assess students for needed academic requirements and provide expertise and communicate
academic requirements in core curriculum, CoEN major programs, and university policies and
procedures
 Provide individual and group student advising
 Provide new students with class registration information and support
 Perform the initial evaluation on transfer work for all departments
 Participate in planning and presenting summer orientation for new students
 Declare students in CoEN majors
 Create and maintain individual student records and maintain database of student contacts
 Refer students to other campus offices as appropriate
 Assemble monthly report of advisor contacts within the CoEN
15% - Student Retention
 Chart a path to timely graduation in all majors/minors using curriculum mapping
 Process Academic Requirement Report (ARR) corrections and discrepancies in compliance
with the requirements of the Office of Admissions and Records in consultation with Academic
Advisor
 Work with Registrar’s Office for administration of advising holds
 Participate in assigned CoEN Advisement Center retention activities
Position Description – Line of Progression - Advisors – College of Engineering
Page 3
5% - Related Services and Development
 Contribute to the assessment of the Engineering Advisement Center
 Participate in professional development workshops/events
Range 2 (in addition to above R1):
65% - Student Academic Advising
 Approve course waiver and substitutions
10% - Student Retention
 Analyze retention data
 Plan, prepare and participate in assigned CoEN Advisement Center retention activities
20% - Program and Project Coordination
 Create materials for advising for all departments
 Plan and implement CoEN portion of freshmen student orientation sessions
 Update and maintain the Engineering Student Handbook
 Provide day-to-day leadership and direction to student workers in the office including
managing workflow, establishing professional standards and providing training
5% - Related Services and Development
 Serve as a liaison between the Engineering Advisement Center and other campus entities
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
Range 1:
The Advisor facilitates course waivers, course substitutions, and students’ eligibility to graduate. The
Advisor works in conjunction with the Academic Advisor to request corrections to student’s academic
records. The incumbent is expected to make recommendations and participate in collaborative
decision making with the CoEN advising team. The incumbent provides guidance to students on
campus resources to assist them in successfully meeting their academic and career goals. The
College Dean establishes goals and priorities and sets college policies and procedures.
Range 2:
The Academic Advisor makes decisions related to course waivers, course substitutions, and students’
eligibility to graduate. The Academic Advisor has the authority to request corrections to student’s
academic records within defined parameters. The College Dean establishes goals and priorities and
sets college policies and procedures.
Impact:
Range 1:
Academic advising impacts the retention and graduation rates of students. The Advisor helps prevent
students from registering for inappropriate and/or unnecessary courses thereby potentially minimizing
time to degree completion and education costs. Decisions and judgments made can have a significant
impact in facilitating the integration of entering students into the university community and student
engagement and in student retention. The position is visible to the public and therefore has a direct
impact on the perception and reputation of CoEN and the university.
Position Description – Line of Progression - Advisors – College of Engineering
Page 4
Range 2:
Academic advising impacts the retention and graduation rates of students. The Academic Advisor
helps prevent students from registering for inappropriate and/or unnecessary courses thereby
potentially minimizing time to degree completion and education costs. Decisions and judgments made
can have a significant impact in facilitating the integration of entering students into the university
community and student engagement and in student retention. The position is visible to the public and
therefore has a direct impact on the perception and reputation of CoEN and the university.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
Range 1:
 Variety of academic disciplines in terms of course requirements and career paths
 Characteristics and needs of a diverse undergraduate population
 Environment of higher education and administrative structure
 Best practices in advisement and retention
 Appropriate student support services
 Legal and ethical parameters concerning delivery of advising, i.e., State and Federal laws and
regulations concerning Federal Educational Rights and Privacy Act (FERPA)
Range 2 (in addition to above R1):
 Higher education advising policies and procedures
 Academic advising and college student development, i.e., theories, literature and professional
ethics and standards
Skills:
Range 1:
 Effective verbal and written communication to include group presentation skills
 Time management and organizational skills
 Interpersonal and human relations
 Academic advising
 Data manipulation
 Decision-making and problem-solving skills
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email), specifically
withy student information systems
 Attention to detail
Range 2 (in addition to above R1):
 Problem solving
 Mentoring and training staff
 Data management, i.e., reports
 Same as above
Ability to:
Range 1:
 Proactively initiate dialogue and perceive student needs
 Work with and be sensitive to disabilities and cultural and ethnic diversity issues within student
population
 Assist with programs and events
Position Description – Line of Progression - Advisors – College of Engineering
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Utilize university student data systems such as PeopleSoft and MyNevada
Understand and interpret formalized policies, guidelines, rules and regulations
Exercise sound judgment to make decisions that affect quality, accuracy, or effectiveness of
results
Work cooperatively with Academic Advisors, supervisor and other faculty and staff
Maintain confidentiality of information
Work evenings and weekends when necessary
Range 2 (in addition to above R1):
 Coordinate, organize and implement programs and events
 Establish and implement internal procedures on academic advising
 Same as above
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Range 1:
Current undergraduate students
Student Services (A/R, OPS, Fin
Aid, Housing, other)
CoEN faculty and staff
University faculty and staff
Range 2 (plus R1 above):
University faculty and staff to
include interdisciplinary
programs
Assessment Coordinator for
Engineering, Associate Dean
and Dean
External
Range 1:
Prospective students/family
High school counselors
Public
Range 2 (plus R1 above):
Same as above
Reason for Contact
To assist with course scheduling, graduation planning and provide
career information
To maintain a cooperative working relationship with all personnel
and to obtain and disseminate information
To obtain and disseminate academic information and university
policies
To convey information, collaborate on programming, and provide
assistance in interpreting policies and procedures
To research and resolve problems and issues regarding student
advising
To act as liaison with Assessment Coordinator to ensure
Accreditation Board for Engineering and Technology (ABET)
industry standards are being followed
Reason for Contact
To assist with admission to the university including admission
process, major information, housing, scholarships
To explain incoming freshmen registration process
To provide information about COEN programs and disciplines
Position Description – Line of Progression - Advisors – College of Engineering
Page 6
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Range 1:
Bachelor’s Degree from a regionally accredited institution
Range 2:
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Range 1:
Bachelor’s Degree and one year of work experience in an educational setting
Preferred Licenses or Certifications: None
Range 2:
Bachelor’s Degree and two years of work experience to include at least one year of
academic advising, teaching, student services, or a closely related field
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None