Enterprise Application Committee
Utah Valley University
October 7, 2009
Attendees: Ray Walker, Mohammad El Saidi, Vickie Walker, Michelle Taylor, Laura Busby,
Robert Loveridge, Linda Makin
Proposal for Changing Banner INB Logins: EAMT discussed this topic and decided that new
accounts would have UVxxxxxxxx. INB does not let the login start with a number. This has
been going on for the new accounts only for the past few months. The question for this group is
the adoption of this practice as a standard. Eventually the old accounts would be converted but
there is not a need for this now. Currently, the login is six letters last name, first two letters first
name, (example: walkerra) The old GroupWise system created these in the past but with the new
migration, this system is no longer available. The reason for the UV is consistency and easy
remembrance. The group discussed the options and decided to move forward. Ray will pass on
the information to EAMT. This is effective immediately for new accounts.
Top 5 data and Enterprise system needs for each area: Each area is prioritizing the top five
needs for their area. One thing that is happening is that those requests come in from a non
strategic perspective. They are usually crisis items. Ray would like to see this group look at the
priorities and decide which ones would be best to work on from a strategic stand point. Most of
the requests are: I have a problem and I need it fixed. There is no one looking across the areas
and seeing what affects the whole campus. At least once a year there needs to be priorities set as
to what needs to be focused on. Ray discussed Portfolio Management. The idea is a single place
where all requests go. This location tracks the items from then on making sure that they are
accounted for. They also have a score card that the institution sets priorities on. The score card
then is used to determine a score for a priority as to how it matches up with the institutions
priorities. The results are projects end up being more global. Ray showed an example of how
this works on the U of U website. Ray then showed the BPRS manager Tools for All Modules
on UVLink. Laura asked if a system would be a system available that you could see what is
available across all of IT not just Joe’s area. Ray stated that each area has their own tool to track
projects and that they are working on incorporating them into one system. Ray would like each
of the data stewards to look at their top five priorities for the enterprise system for the next year
and bring it back to the next meeting. The group discussed the time for planning and realigning
priorities with the global university objectives. They discussed PBA or pre-PBA planning as an
opportune time to get the priorities together.
RFP for Non Credit Registration System: The committee for the RFP, selected the SunGard
flex registration system. The cost was a little more than originally expected. The difference
would likely be made up with funds that were set aside for consulting. The group okayed the
funds to be used for the purchase.
IT Master Plan will be sent out. Please review and come prepared to discuss it at the next
meeting.