IT Leadership Directors Meeting
Minutes for Tuesday, March 10, 2015 in BA005
Attendees: Ray Walker, Vickie Walker, Eddie Sorensen, Dave Tobler, JoAnn Innes, Tom Branam, Darel
Hawkins, Brett McKeachnie, Dani Kent, Nathan Gerber, Brandon Parmley, Denise Vandevanter, Joe Belnap,
Mike Duffin.
Agenda Items:
Chip Award
 Awarded to Dave Nielsen. Nominated by Jermy Mecham, who says Dave is always very
collaborative and great to work with.
Security
 The Security Audit went well. They’ll be walking through offices, checking for locked doors and
computers. Problem with people leaving computers unlocked and vulnerable.
 They’ll be getting results of PIN Test back soon.
Dates & Outages
 ODSEW Training on week of 23rd.
 30 March at 12:01am (Sunday night) we start process of Fall Registration. JoAnn will schedule
people the first 2 nights to help resolve issues.
 Outages the next 2 weekends for Banner/BannerXE.
 2nd week in April is Spring Break. We’ll have another major Banner outage (Banner Data
Defense). Will be down all weekend starting Thursday night or Friday.
 Performance Evals due soon.
Coordination
 Brett: Campus standard for intel-based servers is no longer HP, it’s now Dell. Storage that was
purchased at start of new data center is starting to reach its age. They’re looking into replacing
Hitachi.
 Denise: Her team is getting closer on BannerXE- they’re aiming to go above and beyond
expectations. Her team is meeting soon to find a solution for multi-pidms.
 Mike: Usage of IT Access Levels 4 and 5 now triggers an email to inform user of Prox Card use.
 Dave: Working on moving testing software to hosting solution. Connector into Outlook will be
available soon. Vickie will be gatekeeper of room scheduling, will be able to send meeting
requests. Also getting form-automation process going (docusign) to get rid of PDFs.
 JoAnn: Service Desk is fully staffed for first time in 4 months. POB is moving along, there are lots
of workflow meetings scheduled. Web Dev has had their own workflow for a little while and so far
it’s manageable and working well.
 Tom B.: Move to CB has gone smoothly. They’ll be working on backfill soon, and a lot of
remodels over the next 6 months.
 Nathan: Main project right now is UVLink rebuild. Working on architecture for that based on
research done with users. MyUVU will make a significant change to what is done in the portal.
Gmail for students and new ways for authenticating.
 Eddie: Starting up Lunch & Learns. Different areas in his group will each take a turn to
host/present. Goal is to make everyone more familiar with different areas and the work we do.
Website Audit
 Brandon should have sent emails out to managers/owners of sites along with instructions and a
checklist. Contact him with any questions.
 A few changes from last year- increased focus on accessibility. Make sure all alt. tags are
descriptive for images and titles.
Infrastructure Retreat
 Taking place tomorrow (3/11) in CB Auditorium. Eddie will announce Lunch ‘n’ Learns - all for the
purpose of unifying IS and familiarizing us with each other better.
Space
 Eddie’s area will occupy space given to them before looking at how they can improve/remodel
their space.
Performance Evaluations
 We’re trying to move to a performance-based model, providing a way to reward high performers.
HR will have meetings with each division to talk about normalizing ratings.
Ray’s Updates
 Docusign and box.com- two products we now have or are considering.
 Hoagies with Holland coming up. Val encourages us to follow legislature, especially salary
funding. Get involved, be aware of things going on at Capitol Hill.
Next Meeting April 14, 2015 in BA005 at 3:00 pm