1.0
Aims
To reduce our impact by increasing opportunities and awareness of home working and working more flexibly whilst being a member of SPC.
2.0
Objectives
 To ensure the SPC policy of working from home and flexible working is resilient and sustainable for new and existing staff within the service
 To raise awareness of the benefit of home working in our service
 To reduce travel times and environmental impact by encouraging people to work at home if the business need allows
 To extend our flexible working times to allow more flexibility in the working day- currently the flexible working hours timesheet runs from 8am-6pm, we hope to extend this to: 7am-7pm on a trial basis.
 To have a consistent approach across the service to home working
3.0
Project Plan
 We will firstly ensure that our Director and line managers fully support this initiative.
 We will provide some fact sheets of the current university recommendations
 A survey will be taken amongst all current staff in our service to assess what their current working patterns are


An awareness raising campaign will take place to encourage home working
A pilot will take place during March 2014 designed to encourage staff to adapt more flexible working patterns where business needs allow.
 Staff will then be surveyed to see if their working patterns have changed and what impact the SPC policy has made
 Results will then be reviewed and recommendations adapted, ensuring they are consistent with the approach taken in the Future Workplaces Project.

4.0
Timescales
 Talk to managers and put together details of current university policy
 Awareness raising – early Feb
 Survey – mid Feb
 Implementation of pilot – March
 Survey of staff – beg March
 Recommendations – mid March
5.0
Stakeholders
All staff in our service 
6.0
Resources and Research required
 Please identify resources you will need to accumulate or purchase (if any)
7.0
Key Performance Indicators
How will you monitor the success of your project?
 Current hours worked at home by staff (before and after pilot)
 Savings from travel to work (miles)
 Staff wellbeing and feedback on pilot
S- Be Specific about what you want to achieve, do not be ambiguous, communicate clearly.
M- Ensure your result is Measurable. Have a clearly defined outcome and ensure this is measureable (KPIs).
A- Make sure it is Appropriate. Is it an Achievable outcome?
R- Check that its Realistic, it must be possible taking account of time, ability and finances.
T- Make sure it is Time restricted. Set yourself an achievable time frame, set deadlines and milestones to check your progress.
Action
Create fact sheet on current flexible working arrangements
Implement a survey to find out
SPC`s staff current working patterns and
Specific
Raise awareness of current flexible working policies at the
University
Identify working patterns, mileage, and opinion on extending the
Measurable
Awareness to be measured by survey
Quantitative and qualitative data obtained by completion of survey
Appropriate
Summary of key points and facts relevant to department
Ask only relevant questions to reflect defined outcomes
Realistic
Taking information from existing policy
Ensure no longer than a small number of questions
Time
Create the fact sheet
February 2014
Ask the team to complete the survey within 7 days of receiving it.
Staff
Responsible
Anne Greenway to produce - send out to the service
Steph Selway to produce - send out to the service
Status
Amber
Red

opinions on flexible working arrangements working day
Conduct an awareness raising campaign
Pilot Study
Survey to find out SPC`s opinion and thoughts on how the pilot study went, sharing recommendations to the service.
Raise awareness of the benefits of home/flexible working and the opportunities to do so at the
University. Raise awareness of the pilot exercise taking place in SPC.
Encourage people to come by and ask questions on the plans for the pilot study in
March 2014.
Increasing the awareness of working from home.
Extending the timesheet from
8-6pm  7-7pm.
Gather thoughts and opinions from the service of how they felt the pilot study went.
Ask how much they travelled into the office during these 4 weeks.
Post-pilot survey to measure effectiveness.
Asked to complete the new flexible working timesheet.
Ask to complete a survey- allowing us to gage opinion.
Ask to share how far they travelled- was there a reduced mileage total for the service over this period?
Tailored and targeting marketing techniques appropriate and relevant to SPC work environment.
Small-scale targeted marketing.
February 2014 –
1 week after survey distribution
2 lunches end of
February, after the communications have been sent out.
Green Impact
Excellence team- to deliver to the whole of SPC.
Red
1 month from 3 rd
March-28 th
March 2014.
All of SPC
Ask the team to complete the survey mid-April to complete the final report by
31 st April.
Steph Selway to produce-send out to all of the service.