Tour/Field Trip College of Musical Arts Policy for Tours and Course Related Field Trips: 1. No tours or field trips are to be scheduled during exam week or during the last five class days of any semester. 2. Except for singular events, such as international travel; and except for tours during University recesses; days missed by any groups should not exceed a total of seven (four class days and three non-class days) during any semester (not including the period between semesters). 3. Officially sanctioned tours and field trips are to be announced to students well in advance and are to be considered part of regular requirements of the ensemble or course, except that students shall have the right to be excused from appearances in religious institutions or other locations where their personal beliefs may be violated, and student participation during University recesses shall be voluntary. (Any request for an excused absence must be submitted well in advance.) 4. Prior to a tour or field trip, students are to be reminded that it is their responsibility to make up work in all classes missed during absence. Students should confer in advance of the tour with all instructors whose classes will be missed (see BGSU Academic Charter B-II.G.3, "Class Attendance" and Student Code "Class Attendance.) This tour should also conform to the BGSU Code of Student Conduct from the 09-10 Student Handbook (http://www.bgsu.edu/offices/sa/studentdiscipline/) 5. Tour/Field Trip Request Forms must be submitted to the Dean for approval. When possible, requests should be submitted prior to the beginning of a semester. In all cases, they should be submitted at least three weeks prior to the event. In the event that details of the itinerary are not known at the time of the original request, these must be supplied prior to departure. Forms are to be filed as follows: Name Date of Submission Remarks 1. Tour/Field Trip Request Preferably, prior to the beginning of semester; at latest 3 weeks before trip. If full details are unknown at time of request they must be supplied prior to departure. 2. Personnel List 2 weeks before trip CMA Office will post for faculty. 3. Liability Release 3 days before trip All students must complete this waiver before going on trip (see page 4) Rev 2/2012 1 BOWLING GREEN STATE UNIVERSITY COLLEGE OF MUSICAL ARTS TOUR/FIELD TRIP REQUEST FORM (internal use only) This page along with page 3 must be submitted three weeks prior to the event. Refer to page 1 for complete guidelines for field trips. Name of Ensemble/Class________________________________________ Director/Instructor_____________________________________________ Tour/field trip information: Departure from campus: Date/Time______________________ Destination(s) ________________________ ________________________ ________________________ ________________________ Date(s)/Time(s) ________________ ________________ ________________ ________________ Host(s): Name, Address, Phone ___________________________ ___________________________ ___________________________ ___________________________ Performance Venue:______________________________ Performance Time:____________ Return to campus: Transportation: Date/Time: _______________________ Bus______ Car_______ Rental ________ Publicity Information: __________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ What impact will this tour have on major ensemble rehearsals/concerts and/or academic classes? ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ _____ This tour conforms to the BGSU Tour Policy in the 10-11 Student Handbook. Signature of director/instructor_______________________________ Date____________ Approved_______________________________________________ Dean, College of Musical Arts Date____________ Expenses: Transportation: _______________________________ Lodging: _____________________________________ Meals: ______________________________________ Publicity materials: ____________________________ Other: _______________________________________ Income: ____________________________________________ 2 BOWLING GREEN STATE UNIVERSITY COLLEGE OF MUSICAL ARTS TOUR/FIELD TRIP PERSONNEL FORM The students listed below will be absent from the campus on an officially sponsored tour/field trip as specified. Students are to notify instructors in advance (preferably at least one week) of any classes to be missed. Although an instructor may accept a student's cause for absence as a basis for making up tests and examinations, the responsibility for making up work missed during absence rests with the student. Name of Ensemble/Class______________________________________ Director/Instructor___________________________________________ Date(s) of absence___________________________________________ Time of departure______________ Time of return_______________ List students' names in alphabetical order according to College College of Musical Arts College of Arts & Sciences College Administration College of Education & Allied Professions College of Health & Human Services College of Technology Graduate College ALL STUDENTS MUST COMPLETE A LIABILITY RELEASE FORM BEFORE LEAVING CAMPUS. SEE PAGE 4 Approved: Faculty Sponsor___________________________________ Date___________ Department Chair__________________________________ Date___________ Dean, College of Musical Arts________________________ Date___________ xc: Campus Safety Vice President, Student Affairs College Deans and Directors Public Events Keith Hofacker Vanessa Chapman Rev. 3/1/12 3 BOWLING GREEN STATE UNIVERSITY LIABILITY RELEASE, EMERGENCY MEDICAL AUTHORIZATION. AND AGREEMENT 1. 2. 3. 4. 5. 6. I desire to participate in the following activity/trip _________________________ (“Activity”),to be held on __________________. I fully understand and appreciate the dangers, hazards, and risks inherent in the Activity, in the transportation to and from the Activity, and in any independent research or activities I undertake supplemental to the Activity. These dangers and risks can result in injury and impairment to my body, general health, well being, and could include serious or even mortal injuries and property damage. Knowing the dangers, hazards, and risks of such activities, and in consideration of being permitted to participate in the Activity, on behalf of myself, my family, heirs, and personal representative(s), I agree to assume all the risks and responsibilities surrounding my participation in the Activity, the transportation, and in any independent research or activities undertaken as supplemental and to release, waive, forever discharge, and covenant not to sue the State of Ohio, Bowling Green State University, and its governing board, officers, agents, employees and any students acting as employees (“Releasees”), from and against any and all liability for any harm, injury, damage, claims, demands, actions, causes of action, costs, and expenses of any nature that I may have or that may hereafter accrue to me, arising out of or related to any loss, damage, or injury, including but not limited to suffering and death, that may be sustained by me or by any property belonging to me, whether caused by the negligence or carelessness of the Releasees, or otherwise, while in, on, upon, or in transit to or from the premises where the Activity, or any supplement to the Activity, occurs or is being conducted. I understand and agree that Releasees are granted permission to authorize emergency medical treatment, if necessary, and that such action by Releasees shall be subject to the terms of this Agreement. I understand and agree that Releasees assume no responsibility for any injury or damage which might arise out of or in connection with such authorized emergency medical treatment. It is my express intent that this release and hold harmless agreement shall bind myself, the members of my family and spouse, if I am alive, and my estate, family, heirs, administrators, personal representatives, or assigns, if I am deceased, and shall be deemed as a “Release, Waiver, Discharge and Covenant” not to sue the Releasees. In signing this Release, I acknowledge and represent that I have carefully read this Agreement and understand its contents and that I sign this document as my own free act and deed. I further state that I am at least eighteen (18) years of age and fully competent to sign this Agreement; and that I execute this release for full, adequate, and complete consideration fully intending to be bound by the same. I further state that there are no health related reasons or problems which preclude or restrict my participation in the Activity, and that I have adequate health insurance necessary to provide for and pay any medical costs that may be attendant as a result of injury to me. I recognize that the University is not obligated to provide for any of my medical or medication needs or insurance and that I assume all risk and responsibility for those needs. If I am a driver, driving my personal vehicle, I certify that I personally carry Automobile Liability Insurance which includes medical payments coverage. I further agree that this Release shall be construed in accordance with the laws of the State of Ohio. If any term or provision of this Release shall be held illegal, unenforceable, or in conflict with any law governing this Release the validity of the remaining portions shall not be affected thereby. If I am a University employee, I do not consider the activity within the course and scope of my employment with Bowling Green State University. By signing below I also agree to comply with the Bowling Green State University’s Code of Student Conduct and other University regulations regarding conduct, comportment, and academic integrity during my participation in the Activity. I understand that the University has the right to enforce such standards of conduct and that I may be dismissed from the Activity at any time for failing to abide by such standards. THIS IS A LEGAL AGREEMENT AND INCLUDES A RELEASE OF LEGAL RIGHTS. READ AND BE CERTAIN YOU UNDERSTAND IT BEFORE SIGNING. Signature: _____________________________________________Date:__________ Print Name: _________________________________________________________ Emergency Contact Name______________________________________________________ Emergency Contact Information__________________________________________ ****************************************************************************************** If under 18, this form must be signed by a parent or guardian before student can participate. _____________________________ ____________________________ ___________________ (Print) Parent or Guardian Signature Date rev. 10/12 4