STONE CENTER SUMMER FACULTY RESEARCH GRANTS
Policies and Procedures
DEADLINE TO APPLY: FEBRUARY 16, 2015
Introduction: Funding is provided chiefly to promote individual and collaborative research that cannot be achieved
without this support. Applicants are kindly requested to inform themselves about entitlements or grant opportunities
from regular university or extra-university sources. Center staff will be available to review these other opportunities
with you if necessary. Stone Center faculty research fellowships will be awarded in three categories. You may apply
under one category each year. The applications may be generated on your computer, but should use the following
numerical system to identify your response to particular questions. Responses may be grouped together if useful.
The funding application and supporting documentation must be submitted to the Administrative Secretary of the
Stone Center OR emailed to <scapply@tulane.edu>.
Eligibility: Eligibility is limited to core and affiliate faculty of the Stone Center who will return to Tulane the following
academic year. Faculty who accept the grant but do not return must reimburse the grant. NOTE: Faculty members
serving on the Stone Center Faculty Research Committee may submit a research grant proposal during their tenure
of service on the Committee, but must recuse themselves from decisions regarding their own proposal.
Priorities: Priority funding is for the development of junior faculty preparing for promotion and tenure and for
interdisciplinary research that advances the strategic goals of the Stone Center and Tulane University for excellence
in teaching, research, and community service.
Categories of Funding: Funding categories include: (A) Fieldwork–field research conducted in Latin America and
the Caribbean; (B) Materials–the acquisition of unique, out-of-the-ordinary research materials essential to the
project (books, maps, software, CD-ROMS, etc; and (C) Assistance–the service of assistants, consultants, or
external laboratories (translation, data collecting, illustration, photography, indexing, scanning, etc.). Please note
that faculty members who wish to apply for Assistance grants for which they require the service of assistants or
consultants should consult with the Assistant Director of Administration before beginning the approved project.
Evaluation Criteria: The Stone Center Faculty Research Committee will judge applications on the basis of (1) the
significance of the project to the advancement of knowledge, both in disciplinary and interdisciplinary studies, (2)
the scholar’s qualifications to carry out the research, (3) evidence of the applicant’s record in meeting specified
objectives as demonstrated in outcomes of previous grants, (4) the optimization of resources in the research
design, and (5) the care and comprehensiveness with which the proposal addressed all relevant questions in the
application.
Funds Disbursement Procedures: In accordance with current University practice and regulations, funds for
successful grant applications will be disbursed accordingly:
1. FIELDWORK
International Travel
For grants supporting international travel, grantees collect the full award amount as a travel advance, which
must be submitted online via the CONCUR system. Individual faculty members are the only ones who can
submit travel advance requests via CONCUR. For assistance with the CONCUR system and the process
for submitting a travel advance request, faculty should consult with their own departmental administrative
assistant/secretary. At the end of the summer field experience, faculty members must clear their travel
advances on CONCUR by uploading and applying any receipts as expenses against the grant
Domestic Travel
For domestic travel, grantees collect their award as a travel reimbursement upon completion of travel and
the submission of all relevant receipts. Reimbursement requests must also be submitted online via the
CONCUR system. Grantees will only be reimbursed for an amount equivalent to the total value of all
receipts submitted, but not to exceed the original award amount.
2. MATERIALS
Payment for expenses incurred under the “Materials” category will also be processed through the CONCUR
system via the uploading and submission of all relevant receipts. Again, grantees will only be reimbursed
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for an amount equivalent to the total value of all receipts submitted for the specific materials outlined in the
proposal, but not to exceed the original award amount. Reimbursement will not be made for materials that
were not included in the approved proposal.
3. ASSISTANCE
Processing payment for expenses incurred under the “Assistance” category depends on what the
“assistance” entails. Please consult with the Assistant Director of Administration for guidance on how
payment for this category will need to be handled.
NOTE: Funds awarded for all three categories are available for use only on projects undertaken over the
relevant summer period. Funds requested under this program for a summer research project, but not used
as of the end of the relevant summer period, will NOT carry forward and a new application must be
submitted for the subsequent summer grant process.
Post-Award Requirements: Grantees must also present one-page reports of their research and accomplishments
by Oct. 1 of the same year as their summer grant. These final reports should be edited and submitted ready for
publication in our newsletter and for posting on our web site. Grantees are also asked to submit an illustration
related to the project. Document files should be submitted as text files or using popular word processing software
(Microsoft Word or Word Perfect). The final report should be submitted on a CD or as an email attachment.
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