Graduate Report
Crop & Soil Sciences
Fall 2009
Miguel Cabrera - Graduate Coordinator
Vivienne Sturgill – Academic Advisor II
Overview
Graduate Student Population
Admission Process
Major Professor Responsibilities
Vote on Guidelines
CRSS Student Population = 48
Category
Graduate Students
Female
15 (31%)
International
16 (33%)
M.S
32 (67%)
Ph.D
21 (22%)
MPPPM, MCSS,
ND
6 (11%)
Overview
Graduate Student Population
Admission Process
Major Prof. Responsibilities
Vote on Guidelines
Graduate Student Admission Process
Student application
3 Athens
1 Griffin
1 Tifton
Not acceptable
Graduate Committee
Non-degree student?
Acceptable (Placed on website)
Not accepted
Major Professor ?
Major Professor
Funds
Not accepted
Graduate School
Accepted
Admission Criteria
Ph.D. Students
GRE GPA
Dept
1000 3.5
Grad. Sch. 1000 3.0
M.S. Students
GRE
GPA
>800
>900
>1000
800
>3.4
>3.1
>2.8
2.6
• Students with GPA > 3.5 and GRE > 1300 can be nominated
for a Graduate School Assistantship (February of each year)
Overview
Graduate Student Population
Admission Process
Major Prof. Responsibilities
Vote on Guidelines
Major Prof. Responsibilities
• Notify Graduate Coordinator (student
arrival)
• Provide access to computer/printer
• Assist student with TIMELY submission
of:
– Advisory Committee
– Program of Study
– Research Proposal
Monitoring Progress
Advisory
Committee &
Program of Study
Research
Proposal
1st semester
2nd semester
Ph.D. Students 2nd semester
2nd semester
M.S. Students
Advisory Committee
• M.S. – 3 members
– One member can be non-UGA
• Ph.D. – 5 members
– One member from another department
– One member can be non-UGA
• Co-Major Professors count as 1
member
Program of Study
• Requirements for all students
– At least one course in Statistics
– CRSS 8100 Graduate Seminar
• Guided teaching experience (CRSS
7990/9990 or education course)
– Mandatory for Ph.D. students
– Suggested for M.S. students
– Effective January 1, 2006
Continuous enrollment (at least 3 cr in two
out of three semesters)
Major Prof. Responsibilities (cont.)
• Help student with Graduate Seminar
• Submit grades for
Research/Thesis/Dissertation hours
– At the end of each semester!
Submit Grades for Research Hours
•
•
•
•
Submit grades online when requested
All terms, including summer!
Go to Registrar’s Office website
If grades are not submitted online,
more work for Major Professor
because forms have to be signed,
faxed, etc.
Major Prof. Responsibilities (cont.)
• Help student with Graduate
Seminar
• Submit grades for Research
Hours
• Complete Annual Evaluation
Form (May 30)
Student Name
Major Professor
ANNUAL GRADUATE STUDENT EVALUATION
Department of Crop and Soil Sciences
Due May 30
Degree Objective
No of Semesters in Degree Program ______
1. PROGRESS TOWARDS DEGREE (to be completed for all students by Advisory
Committee)
Advisory Committee selected, approved
Program of Study approved
Research Proposal submitted, approved
This student is making satisfactory progress towards degree. YES NO (please circle
one)
If NO above, please write a detailed description of why and/or how this student is NOT
progressing, and suggest actions to be taken to remedy this situation during the
following semester:
__________
Major Prof.
2. COMPLETION OF GRADUATE ASSISTANTSHIP DUTIES (to be completed
by Major Professor for GRA and by supervising instructor for GTA)
This student is a GRA GTA (please circle one).
Name of Supervising Instructor (if GTA):
Brief description of specific assigned duties:
This student is satisfactorily completing all duties assigned as part of
assistantship. YES NO.
If NO above, please write a detailed description why and/or how this student is
NOT completing all duties assigned as part of assistantship, and suggest actions
to be taken to remedy this situation during the following semester. For GTA,
please attach copies of student evaluations completed for the course taught.
_________________________
Supervisor Signature
I have reviewed this evaluation. My signature below does not necessarily signify
concurrence.
_________________________
Student Signature
Major Prof. Responsibilities (cont.)
• Help student with Graduate
Seminar
• Submit grades for Research
Hours
• Complete Annual Evaluation
Form (May 30)
• Nominate qualified students for
awards
Student Awards/Scholarships
• ASA, CSSA, SSSA
– Frank and Evelyn Clark Soil Biology
Scholarship
– Gerald O. Mott Scholarship
– United Soybean Board Fellowship (new)
• UGA Awards
– Excellence in Research Award
– Browne Award
– William Fanning Award
• Departmental Awards
– Burton Fund Scholarship
– Travel Cost Sharing
Major Prof. Responsibilities (cont.)
• Help student with Graduate Seminar
• Submit grades for Research Hours
• Complete Annual Evaluation Form
(May 30)
• Nominate qualified students for awards
• Administer Comprehensive Exam for
Ph.D. Student (notify Grad School 2
weeks in advance of Oral Exam)
• Make sure students provide HARD
COPY AND CD COPY of thesis or
dissertation to Vivienne
Exams
• Graduate School has to be notified
of date of Preliminary Oral Exam at
least two weeks in advance
• Not more than one negative vote is
allowed for Preliminary Exams and
Final Exams
• If the Major Professor’s vote is
negative the student fails the exam
Performance Problems
• Late submission of Advisory Committee,
Program of Study, Research Proposal
• Late/no submission of grade for
Research/Thesis/Dissertation hours
• Late/no submission of Annual Evaluation
Form
• Lack of involvement in seminar preparation
by graduate students
Progress towards degree
• Adequate progress towards degree:
1) Satisfactory academic performance,
2) Compliance with departmental deadlines for
submission of advisory committee, program of
study, and research proposal,
3) Adequate research progress as assessed by
the student’s Advisory Committee.
Failure to Make Adequate
Progress
• Students failing to make adequate progress
towards degree may be dismissed from the
program.
• Upon dismissal from the graduate program
students automatically lose their
assistantship
Overview
Graduate Student Population
Admission Process
Major Prof. Responsibilities
Vote on Guidelines
Major Professor in CRSS
• The Major Professor or Co-Major
Professor for a graduate student in Crop
and Soil Sciences must be a faculty
member in Crop and Soil Sciences.
Thank you!
Questions/Comments?
mcabrera@uga.edu